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Business Administrator

4 weeks ago

Petersfield, United Kingdom Malone Group Full time

**Malone Group** is an established engineering and safety services company specialising in delivering complex projects for companies in the food & beverage, pharmaceutical and utilities sectors.

**The Business Administrator (FTC) **will be responsible for providing an efficient and responsive administrative service supporting the Southwest Region of the Business.

The role will initially be a 12 month Fixed Term Contract with a view to extend after 12 months.

Reports to: Project Manager

Key relationships: Project Team, Safety Team

Location: Petersfield

The role will be mostly onsite at Petersfield but you will be able to work one day a week from home.

Responsibilities will typically include:
**General Admin**

Ø Take and relay accurate and timely messages from telephone callers, answer queries where possible

Ø Organising meetings including meeting room preparation and clean up

Ø Ensuring security and confidentiality of data

Ø Document control: reviewing documents and generating DLMs

Ø Responding to internal queries and questions

Ø Arranging and co-ordinating all travel for staff including car hire, car parking, flight, ferries and accommodation per business per project

Ø Responding to customer enquiries and complaints

**Project Admin**

Ø Create and set up Projects on PRISM including all finance details

Ø Supplier liaison, including suppliers and customer set up and verification on PRISM

Ø Ensure project administration status and financial information is up to date in PRISM by liaising with Project Managers

Ø Raise all purchase orders, ensure payment terms are correct, chase where required and reconcile deliveries

Ø Ensure HubSpot is updated on a regular basis through liaison with the management team

Ø Provide business and status reports

**Finance Admin**

Ø Chase timesheets for the finance team, collating interim payroll requirements as requested

Ø Create and process POs and ensure payment terms are correct

Ø Gathering approvals for payments and forward to Finance Team

Ø Send delivery dockets to finance team

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£30,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location

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