Receptionist

2 weeks ago

Guildford, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 343717**Salary**:

- £20,126 - £24,225-
- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other- NPS Pay Band 2 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS COLLEGE HOUSE GUILDFORD, GU1 4RS, NPS SWAN HOUSE STAINES, TW18 1AJ, NMS Forum House, Redhill, RH1 6YSAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:

- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

**Person specification**:

- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Communicating and Influencing
- Managing a Quality Service
- Changing and Improving
- Developing Self and Others

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- Excel spreadsheet experience

**Benefits**:

- Alongside your salar

  • Receptionist

    4 days ago

    Guildford, Surrey, United Kingdom Guildford Dental Practice Full time

    Guildford Dental PracticeWe require a part time receptionist for two and a half days per week,as part of a job share.Phone for further details and arrange an interview.

  • Saturday Receptionist

    2 weeks ago

    Guildford, United Kingdom Group 1 Automotive UK Full time

    **Group 1 Automotive** Saturday Receptionist 8.30am to 5.30pm Are you a driven, enthusiastic and motivated individual? Do you thrive in a fast paced environment? Can you deliver world class customer service? If the answer is yes to the above then we want to hear from you! Our Think Ford Dealership in Guildford is looking to recruit a new Saturday...

  • Weekend Receptionist

    1 week ago

    Guildford, United Kingdom Group 1 Automotive UK Full time

    **Group 1 Automotive** Weekend Receptionist Are you a driven, enthusiastic and motivated individual? Do you thrive in a fast paced environment? Can you deliver world class customer service? If the answer is yes to the above then we want to hear from you! Our Think Ford Dealership in Guildford is looking to recruit a new Saturday Receptionist About the...

  • Receptionist

    6 days ago

    Guildford, United Kingdom The Blackberry Clinic Full time

    **Role**: Receptionist **Location**:Guildford **Rate**:£10.94ph **Benefits**:Company pension, private healthcare (after qualifying period) The Blackberry Clinic have an exciting opportunity for a Receptionist to join our friendly team working in our private clinic in Guildford. Ideally from a reception, administration or similar customer service...

  • Office Admin

    3 weeks ago

    Guildford, United Kingdom Search Consultancy Full time

    The role of the Office Admin / Receptionist is to provide the highest level of care to clients and internal stakeholders, personally taking responsibility for their requests to ensure that they are completed in a timely manner and exceeding their expectationswhere possible. The Office Admin / Receptionist will also be responsible for reconfiguration of room...

  • Office Admin

    4 weeks ago

    Guildford, United Kingdom Search Consultancy Full time

    The role of the Office Admin / Receptionist is to provide the highest level of care to clients and internal stakeholders, personally taking responsibility for their requests to ensure that they are completed in a timely manner and exceeding their expectations where possible. The Office Admin / Receptionist will also be responsible for reconfiguration of...

  • Receptionist / Patient Services

    4 weeks ago

    Guildford, United Kingdom The Fairlands Practice Full time

    Part Time - Receptionist -11 hours per week Monday 1pm -7pm Thursday 1pm - 6pm **Please note that these hours are set and cannot be changed, pay is £10.92 per hour.** Please note that you may need to work at two sites as needed as The Fairlands Practice has a main surgery (Fairlands Avenue) and a branch surgery a few minutes car drive away (Glaziers...

  • Receptionist / Patient Services

    3 weeks ago

    Guildford, United Kingdom The Fairlands Practice Full time

    Part Time - Receptionist -15.5 hours per week Tuesday 1pm - 7pm Thursday 2pm - 6pm Friday 1.30pm - 7pm **Please note that these hours are set and cannot be changed, pay is £10.92 per hour.** Please note that you may need to work at two sites as needed as The Fairlands Practice has a main surgery (Fairlands Avenue) and a branch surgery a few minutes car...

  • Receptionist / Patient Services

    4 weeks ago

    Guildford, United Kingdom The Fairlands Practice Full time

    Part Time - Receptionist -25.5 hours per week, _**working patterns include 8am starts and 7pm finishes across Mon, Tues, Wed, Thurs & Fri**_ - Please note that this is a _**permanent role**_ _and pay is £10.92 per hour and you will be working across two sites (Fairlands Practice Surgery GU3 3NA and Glaziers Lane Surgery GU3 2DD)._ Please note that you will...

  • Head of Receptionists

    4 weeks ago

    Guildford, Surrey, United Kingdom Douglas Scott Legal Recruitment Full time

    You will play a pivotal role in managing and optimising our telephony systems across all six offices and improving and standardising the provision of high quality reception services. Your primary responsibilities will include overseeing a team of receptionists, ensuring seamless communication, and providing comprehensive training on telephony systems and...

  • Volunteer Receptionist and Administration Assistant

    3 weeks ago

    Guildford, Surrey, United Kingdom Experienceguildford Full time

    Volunteer Receptionist and Administration Assistant The Guildford Institute’s mission is to provide an educational, cultural and social community hub in the heart of the town offering a special place for people of all backgrounds to meet, learn and explore. The termly programme includes a range of activities, such as courses, talks and events. We are also...

  • Receptionist Facilities Assistant

    3 weeks ago

    Guildford, United Kingdom THE CHARALLE GROUP Full time

    Receptionist Facilities Assistant Type: legal Firm: Law Firm Salary: 21-23,000 Location: Guildford My Client is a top 200 Law firm Based in central Guildford. You will be part of the facilities team and provide day to day support in areas such as reception, post-room activities, general administration for our lawyers and other team...

  • Head Receptionist

    3 weeks ago

    Guildford, Surrey, United Kingdom Penhaligon's Recruitment Ltd Full time

    An excellent opportunity has arisen for a competent and highly organised Senior Receptionist to join this leading Surrey law firm. Duties as follows: To manage other receptionists across the firm in different locations in terms of organising rotas and identifying training requirements To actively promote a professional work ethic To meet and greet...

  • Bank Receptionist/administrator

    2 days ago

    Guildford, United Kingdom Optegra Full time

    Optegra has an exciting new opportunity for an experienced Receptionist/Administrator to join our amazing and supportive team in our Surrey Eye Hospital.** Please note that this is a bank position with pay rate of £13/ph.** **Company Overview** At Optegra we work with inspiring, passionate and highly skilled teams with a common goal to deliver the highest...

  • Bank Receptionist/administrator

    4 weeks ago

    Guildford, United Kingdom Optegra Full time

    Optegra has an exciting new opportunity for an experienced Receptionist/Administrator to join our amazing and supportive team in our Surrey Eye Hospital. Please note that this is a bank contract with pay rate of £13/ph. **Company Overview** At Optegra we work with inspiring, passionate and highly skilled teams with a common goal to deliver the highest...

  • Head of Receptionists

    4 weeks ago

    Guildford, Surrey, United Kingdom Douglas Scott Legal Recruitment Full time

    You will play a pivotal role in managing and optimising our telephony systems across all six offices and improving and standardising the provision of high quality reception services. Your primary responsibilities will include overseeing a team of receptionists, ensuring seamless communication, and providing comprehensive training on telephony systems and...

  • Receptionist

    4 weeks ago

    Guildford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 271367**Salary**: - £19,087 - £23,182- £19,087 - £23,182 (plus a London Weighting Allowance of £4,006)**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Part-time**Number of jobs...

  • Secretarial Assistant

    5 days ago

    Guildford, United Kingdom 2i Recruit Ltd Full time

    We have a lovely opportunity for a **Receptionist, Secretarial Assistant** to give support to a busy, fun office based in Guildford. Training will be provided where needed. **Responsibilities**: - Daily filing/archiving - Copy typing - Receiving and directing telephone calls - Setting up and maintaining files - Updating and maintaining client information -...

  • Legal Secretary

    2 weeks ago

    Guildford, United Kingdom Reed Business Support Full time

    This is an excellent opportunity for an experienced Legal Secretary to join an established and successful law firm based in South Guildford.Benefits include annual bonus, Christmas bonus, 5% pension and 25 days annual leave plus bank holidays.Normalhours of work are 9am - 5.15pm. You’ll be supporting a Senior Associate in the residential property...

  • Volunteer Receptionist

    7 days ago

    Guildford, United Kingdom Shooting Star Children's Hospices Full time

    This Volunteer role is required to assist in reception on Mondays 1pm-5pm at our Children’s Hospice, Christopher’s (Christopher's, Old Portsmouth Road, Artington, Guildford, GU3 1LP). The volunteer needs to have a friendly, approachable manner providing a warm welcome to all our visitors whilst maintaining boundaries and confidentiality. **Key...