Receptionist

1 month ago

Guildford, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 271367**Salary**:

- £19,087 - £23,182- £19,087 - £23,182 (plus a London Weighting Allowance of £4,006)**Job grade**:

- Other- NPS Pay Band 2 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 5Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position can be based at NPS COLLEGE HOUSE GUILDFORD, GU1 4RS, NPS SWAN HOUSE STAINES, TW18 1AJ, NMS Forum House, Redhill, RH1 6YSAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:
Process and update computer based and manual files and filing systems

Use a range of computer software in providing comprehensive administration support

Produce a range of documentation and correspondence

To access databases for information as necessary and input information as required

Scanning and archiving data, some of which is sensitive and highly confidential

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

**Person specification**:

- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Communicating and Influencing
- Managing a Quality Service

**Benefits**:

- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and di

  • Receptionist

    4 weeks ago

    Guildford, United Kingdom Jago Consultants Ltd Full time

    We are looking for a receptionist to join a lovely team working for a prestige car dealership in Guildford. This is initially a temporary position covering the below dates in March - 8am-6pm with the view to becoming permanent should it be the right rolefor you. 14th 15th17th21st22nd24th29th31st Our client is a prestige car dealership who are looking to...

  • Receptionist

    1 month ago

    Guildford, United Kingdom The Fairlands Practice Full time

    Part Time - Receptionist -2 shift patterns available one at 20.5 hours per week and one at 25.5 hours per week, _**working patterns include 8am starts and 7pm finishes across Mon, Tues, Wed, Thurs & Fri**_ - Please note that this is a _**permanent role**_ _and pay is £11.67 per hour and you will be working across two sites (Fairlands Practice Surgery GU3...

  • School Receptionist

    14 hours ago

    Guildford, United Kingdom Class Cover Ltd Full time

    SCHOOL RECEPTIONIST / ASAP/GUILDFORD AREA/SURREY - Do you have experience working as a receptionist? - Do you have experience doing general admin? - Are you available from March with a DBS on the up-date service? If your answer is yes, please read on - Class Cover is a specialist teaching agency supplying fully qualified teachers, tutors, ECTs and teaching...

  • Receptionist

    3 weeks ago

    Guildford, Surrey, United Kingdom Guildford Dental Practice Full time

    Guildford Dental PracticeWe require a part time receptionist for two and a half days per week,as part of a job share.Phone for further details and arrange an interview.

  • Administrator/receptionist

    1 month ago

    Guildford, United Kingdom The Fairlands Practice Full time

    Part Time - Receptionist -2 shift patterns available one at 20.5 hours per week and one at 25.5 hours per week, _**working patterns include 8am starts and 7pm finishes across Mon, Tues, Wed, Thurs & Fri**_ - Please note that this is a _**permanent role**_ _and pay is £11.67 per hour and you will be working across two sites (Fairlands Practice Surgery GU3...

  • Legal Head Receptionist

    2 days ago

    Guildford, Surrey, United Kingdom Chadwick Nott Full time

    Legal Receptionist - GuildfordExcellent opportunity for a Head Receptionist to join an award-winning law firm.Our client is a leading South East law firm with offices spread across Surrey and London. They are currently looking for a Receptionist to join their Guildford office.The role will involve overseeing a team of receptionists, ensuring seamless...

  • Dental Receptionist

    4 weeks ago

    Guildford, United Kingdom London Road Dental Practice Full time

    We are looking for a permanent part-time Receptionist with excellent communication skills for 2 days a week preferably Monday and Tuesday 9:00 am till 5 pm with one hour lunch break for our busy mixed NHS and private dental practice. We are offering £12-£13 per hour depending upon experience. As a dental receptionist, you will be meeting and greeting...

  • Bank Receptionist

    1 month ago

    Guildford, United Kingdom Nuffield Health Full time

    HEAD OFFICE Bank Receptionist Receptionist Guildford Hospital | Reception | Bank Contract | Part time £10.94 per hour Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability. We are looking for someone to join our bank reception team,...

  • Office Admin

    1 month ago

    Guildford, United Kingdom Search Consultancy Full time

    The role of the Office Admin / Receptionist is to provide the highest level of care to clients and internal stakeholders, personally taking responsibility for their requests to ensure that they are completed in a timely manner and exceeding their expectationswhere possible. The Office Admin / Receptionist will also be responsible for reconfiguration of room...

  • Office Admin

    1 month ago

    Guildford, United Kingdom Search Consultancy Full time

    The role of the Office Admin / Receptionist is to provide the highest level of care to clients and internal stakeholders, personally taking responsibility for their requests to ensure that they are completed in a timely manner and exceeding their expectations where possible. The Office Admin / Receptionist will also be responsible for reconfiguration of...

  • Receptionist

    1 month ago

    Guildford, United Kingdom Faith Recruitment Full time

    Receptionist Guildford £20,000-21,000 (Pro rata) Key responsibilities will include: Providing exceptional customer service to clients Being first point of contact for all clients on the main reception desk Supporting management general administration and enquiries Ensuring a high level of service is met at all times Keeping systems and records...

  • Receptionist

    2 days ago

    Guildford, United Kingdom Nuffield Health Full time

    ReceptionistGuildford Hospital | Customer | Permanent Contract | Part TimeUp to £23,887.50 pro rata depending on experience30 hours per week PLEASE NOTE THIS IS A SHIFT WORK ROLE WORKING ANYWHERE BETWEEN 06:45 - 21:00HRS INC WEEKENDS AND BANK HOLIDAYS.PLEASE ONLY APPLY IF YOU CAN WORK A VARIETY OF TIMES AND DAYS. As the UK's largest Healthcare Charity,...

  • Receptionist / Patient Services

    4 weeks ago

    Guildford, United Kingdom The Fairlands Practice Full time

    Part Time - Receptionist -26 hours per week Monday 1 pm -7pm Tuesday 1pm - 7pm Wednesday 8.30am -1pm Thursday 2pm - 6pm Friday 1.30pm - 7pm **Please note that these hours are set and cannot be changed, pay is £10.00 per hour.** Please note that you may need to work at two sites as needed as The Fairlands Practice has a main surgery (Fairlands Avenue)...

  • Receptionist

    2 days ago

    Guildford, United Kingdom Nuffield Health Full time

    Receptionist Guildford Hospital | Customer | Permanent Contract | Part Time Up to £23,887.50 pro rata depending on experience 30 hours per week PLEASE NOTE THIS IS A SHIFT WORK ROLE WORKING ANYWHERE BETWEEN 06:45 - 21:00HRS INC WEEKENDS AND BANK HOLIDAYS. PLEASE ONLY APPLY IF YOU CAN WORK A VARIETY OF TIMES AND DAYS. As the UK’s largest...

  • Receptionist / Patient Services

    1 month ago

    Guildford, United Kingdom The Fairlands Practice Full time

    Part Time - Receptionist -26 hours per week Monday 1 pm -7pm Tuesday 1pm - 7pm Wednesday 8.30am -1pm Thursday 2pm - 6pm Friday 1.30pm - 7pm **Please note that these hours are set and cannot be changed, pay is £10.00 per hour.** Please note that you may need to work at two sites as needed as The Fairlands Practice has a main surgery (Fairlands Avenue)...

  • Receptionist / Patient Services

    4 weeks ago

    Guildford, United Kingdom The Fairlands Practice Full time

    Part Time - Receptionist -15.5 hours per week Tuesday 1pm - 7pm Thursday 2pm - 6pm Friday 1.30pm - 7pm **Please note that these hours are set and cannot be changed, pay is £10.92 per hour.** Please note that you may need to work at two sites as needed as The Fairlands Practice has a main surgery (Fairlands Avenue) and a branch surgery a few minutes car...

  • Corporate Receptionist

    1 month ago

    Guildford, United Kingdom Guarding UK Full time

    Job title - Corporate Receptionist Location - London Road, Guildford, GU1 Department - RUK Job type - Full time Hours - Monday - Friday, 08:30-17:00 with an 1 hour paid lunch break, 42.5 hours per week Salary - £27,625 per annum, (£12.50 per hour) Job ID: 506 Closing date: 30/4/2023 Reception UK is an established reception and concierge service and...

  • Legal Head Receptionist

    2 days ago

    Guildford, United Kingdom Chadwick Nott Full time

    Legal Receptionist - GuildfordExcellent opportunity for a Head Receptionist to join an award-winning law firm.Our client is a leading South East law firm with offices spread across Surrey and London. They are currently looking for a Receptionist to join their Guildford office.The role will involve overseeing a team of receptionists, ensuring seamless...

  • Receptionist

    1 month ago

    Guildford, United Kingdom KC Group Full time

    Duties as a receptionist will include: - Answering the telephone and taking accurate messages. - Organising meeting rooms. - Greeting clients, suppliers, and visitors in a professional and friendly manner, always providing an excellent service. - Ordering supplies and general assistance in the smooth running of the office. - Organising post and couriers. -...

  • Receptionist

    1 month ago

    Guildford, United Kingdom Walters People Full time

    Temp Receptionist Start date: w/c 1st March 2023 Salary: £19-24k DOE (weekly pay, every Friday) Hours: Monday-Friday (09:00-17:30) Location: Leeds or Guilford Office (Fully Office Based) Contract: 2 week temp cover Job Spec: - **Keeping the Reception area smart and tidy at all times**: - **To operate the company's switchboard answering the phone to...