Executive Assistant

4 months ago

Kilmarnock, United Kingdom CentreStage Communities Ltd Full time

CentreStage is a dynamic, inclusive, and exciting arts and wellbeing charity in the heart of Kilmarnock, residing in the regenerated Kilmarnock Academy building after undertaking Scotland’s largest Community-led Asset Transfer in 2018.

Our vision as a charity is to build an energetic and inclusive community with wellbeing and the arts at its heart. A place where everyone, regardless of their age or background, is supported and empowered to fulfil their potential. Our model is underpinned by our core values of Hope, Inclusion, Aspiration and Joy.

CentreStage is for everyone, of any age and from any background. We offer free opportunities for disadvantaged children and young people, care experienced people, people with Additional Learning Needs, older adults, people with dementia and anyone who wants to experience the arts and improve their wellbeing in a place where they feel safe, valued, and included. Through providing access to the arts for all, people of all circumstances are experiencing improved mental health, reduced isolation, and improved life opportunities.

**The Role**

We are looking for someone to provide efficient and effective high level secretariat support to the CentreStage Board, Chief Executive and Executive Team. Supporting the CEO and the Board in maintaining key external relationships. Working as a team member, ensuring all aspects of the administration, planning and coordination of the executive work streams and the constituent sub-committees are managed effectively and efficiently.

In your experience, you will have a reputation for being highly organised and dependable, and having an ability to communicate effectively across the breadth of the organisation. CentreStage is a fast-paced organisation and as such your ability to respond to competing priorities and demands and your adaptability will be an asset in influencing and interacting with colleagues and stakeholders.

**Duties and responsibilities**

1. To act as board secretary for the Trustee Board and constituent subcommittees
- Provide a secretariat service to the Trustees, supporting the Chair in the smooth running of board and committee administration - including, co-ordinate Board meetings and write up minutes and assist in the preparation of Board and Trustees Meetings reports.
- Support the CEO and committee chairs in ensuring adherence to the charity’s governance framework.
- Coordinate the collation and issue of papers for the Board and committees, working closely with the designated senior content lead for each meeting.
- Support the CEO to ensure timely and well-planned follow-up and resolution to points raised in board and committee meetings.
- Maintain a central register of key governance documents and ensure that they are easily accessible to both senior staff and Trustees.
- To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.

2. To provide a comprehensive administrative support to the CEO and Executive Team.
- Maintaining and organising diary, filing system and all other relevant areas as necessary.
- To support the Chief Executive in projects, proposals, bids, through research, consultation, team-management.
- To draft, project proposals as requested by the CEO.
- To schedule and facilitate meetings, so follow up action can be implemented.
- To maintain the complaints file and ensure all complaints are responded to within target timescales.
- To liaise positively and professionally with colleagues and visitors.
- Any other duties commensurate with the accountabilities of the post.

**Person Specificaiton**

**Qualifications and Experience**
- Educated to degree level standard or equivalent.
- Two years previous experience in a similar role.
- Excellent communication and teamwork skills across a wide demographic of age, stage, and ability.

**Skills**
- Excellent IT Skills, including use of ICT packages i.e., Word, Excel, Power point, Access.
- Strong interpersonal skills with an approachable personality.
- Excellent letter writing and organisational skills.
- Excellent communication skills

**Knowledge**
- Good knowledge of health and employment initiatives
- Good knowledge of database systems and processes
- Clear understanding of Data protection and confidentiality
- Health & Safety Legislation

**Ability**
- Ability to work under pressure to agreed deadlines and adapt to change.
- The ability to pay high attention to detail.
- Ability to work in a flexible manner.
- Excellent written English and the ability to communicate at all levels.
- Ability to represent the company externally with key stakeholders.

CentreStage is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employees, workers, and volunteers to share this commitment.

**Job Types**: Full-time, Part-time
Part-time hours: 22.5 per week

**Benefits**:

- Flexitime

Schedule:

- Flexitime

Ability to commute/relocate:

- Ki

  • Executive Chef Assistant

    4 days ago

    Kilmarnock, East Ayrshire, United Kingdom Buzzworks Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Buzzworks. As a key member of our kitchen team, you will play a vital role in supporting the continued success of our business.Key ResponsibilitiesLead by example, inspiring your team to deliver exceptional culinary experiences for our guests.Develop and execute...

  • Executive Chef Assistant

    4 days ago

    Kilmarnock, East Ayrshire, United Kingdom Buzzworks Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Buzzworks. As a key member of our kitchen team, you will play a vital role in supporting the continued success of our business.Key ResponsibilitiesLead by example, inspiring your team to deliver exceptional culinary experiences for our guests.Develop and execute...

  • Executive Chef Assistant

    4 days ago

    Kilmarnock, East Ayrshire, United Kingdom Buzzworks Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Buzzworks. As a key member of our kitchen team, you will play a vital role in supporting the continued success of our business.Key ResponsibilitiesLead by example, inspiring your team to deliver exceptional culinary experiences for our guests.Develop and execute...

  • Executive Chef Assistant

    4 days ago

    Kilmarnock, East Ayrshire, United Kingdom Buzzworks Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Buzzworks. As a key member of our kitchen team, you will play a vital role in supporting the continued success of our business.Key ResponsibilitiesLead by example, inspiring your team to deliver exceptional culinary experiences for our guests.Develop and execute...

  • Executive Chef Assistant

    3 days ago

    Kilmarnock, East Ayrshire, United Kingdom Buzzworks Full time

    About the RoleWe are seeking a highly motivated and enthusiastic Junior Sous Chef to join our team at The Long House. As a key member of our culinary team, you will have the opportunity to develop your skills and knowledge in a fast-paced environment.Key ResponsibilitiesWork alongside senior chefs to deliver exceptional culinary experiencesManage your own...

  • Executive Chef Assistant

    3 days ago

    Kilmarnock, East Ayrshire, United Kingdom Buzzworks Full time

    About the RoleWe are seeking a highly motivated and enthusiastic Junior Sous Chef to join our team at The Long House. As a key member of our culinary team, you will have the opportunity to develop your skills and knowledge in a fast-paced environment.Key ResponsibilitiesWork alongside senior chefs to deliver exceptional culinary experiencesManage your own...

  • Sales Executive

    2 weeks ago

    Kilmarnock, East Ayrshire, United Kingdom Universal Business Team Full time

    We are seeking a motivated and results-driven Sales Executive to join our team at Universal Business Team. As a Sales Executive, you will be responsible for building relationships with clients, booking product trials and meetings.Key Responsibilities: Conduct targeted sales calls daily to qualify prospects and book initial meetings Develop an understanding...

  • Sales Executive

    3 weeks ago

    Kilmarnock, East Ayrshire, United Kingdom Universal Business Team Full time

    We are seeking a motivated and results-driven Sales Executive to join our team at Universal Business Team. As a Sales Executive, you will be responsible for building relationships with clients, booking product trials and meetings.Key Responsibilities: Conduct targeted sales calls daily to qualify prospects and book initial meetings Develop an understanding...

  • Executive Chef Assistant

    4 days ago

    Kilmarnock, East Ayrshire, United Kingdom Buzzworks Full time

    About the RoleWe are seeking a highly motivated and enthusiastic Junior Sous Chef to join our team at Buzzworks. As a key member of our culinary team, you will be responsible for assisting senior chefs and managing your own section during busy service.Key ResponsibilitiesAssist senior chefs in menu planning, food preparation, and presentationManage your own...

  • Executive Chef Assistant

    4 days ago

    Kilmarnock, East Ayrshire, United Kingdom Buzzworks Full time

    About the RoleWe are seeking a highly motivated and enthusiastic Junior Sous Chef to join our team at Buzzworks. As a key member of our culinary team, you will be responsible for assisting senior chefs and managing your own section during busy service.Key ResponsibilitiesAssist senior chefs in menu planning, food preparation, and presentationManage your own...

  • Customer Development Executive

    3 weeks ago

    Kilmarnock, United Kingdom McCurrach Full time

    Overview Customer Development Executive – Britvic Location –Kilmarnock & Surrounding areas (Ideal postcode KA1) Permanent ,Full time – 40 hours per week Salary £29,750 basic + 20% Bonus Ready to supercharge your Sales career? Passionate about the biggest and best soft drinks brands? At Britvic, we’re on a journey to become...

  • Customer Development Executive

    2 months ago

    Kilmarnock, United Kingdom McCurrach Full time

    Overview Customer Development Executive - Unilever Ice Cream Territory Covers: Dumfries, Motherwell, Kilmarnock & Surrounding areas Permanent, Full-time Salary upto £29,500 with potential 10% annual performance bonus plus company car & fuel card. We help brands sell more. Operating in multiple sectors, we specialise in three core...

  • Customer Service Executive

    4 months ago

    Kilmarnock, United Kingdom Arnold Clark Full time

    **Salary**: £24,000 plus benefits **Type of work**: Permanent **Location**: Kilmarnock About the role We’re currently looking for Customer Service Executives to create an outstanding customer experience in our Kilmarnock Motorstore and help customers get excited about our products. Why choose us? 33 days’ holiday allowance with room to grow Generous...

  • Customer Service Executive

    3 months ago

    Kilmarnock, United Kingdom Arnold Clark Full time

    **Salary**: £24,500 plus benefits **Type of work**: Permanent **Location**: Kilmarnock About the role We’re currently looking for Customer Service Executives to create an outstanding customer experience in our Kilmarnock Citroen branch and help customers get excited about our products. Why choose us? 33 days’ holiday allowance with room to...

  • Customer Service Executive

    3 months ago

    Kilmarnock, United Kingdom Arnold Clark Full time

    **Salary**: £24,500 plus benefits **Type of work**: Permanent **Location**: Kilmarnock About the role We’re currently looking for Customer Service Executives to create an outstanding customer experience in our Kilmarnock Peugeot branch and help customers get excited about our products. Why choose us? 33 days’ holiday allowance with room to...

  • Customer Service Executive

    3 months ago

    Kilmarnock, United Kingdom Arnold Clark Full time

    **Salary**: £24,000 plus benefits **Type of work**: Permanent **Location**: Kilmarnock About the role We’re currently looking for Customer Service Executives to create an outstanding customer experience in our Kilmarnock Ford branch and help customers get excited about our products. Why choose us? 33 days’ holiday allowance with room to grow Generous...

  • Customer Service Executive

    3 months ago

    Kilmarnock, United Kingdom Arnold Clark Full time

    **Salary**: £24,000 plus benefits **Type of work**: Permanent **Location**: Kilmarnock About the role Passionate about cars? Great. Passionate about customer service? Even better. We’re currently looking for a Customer Service Executive to create an outstanding customer experience at our Kilmarnock Citroen branch and help customers get excited about...

  • Customer Service Executive

    3 months ago

    Kilmarnock, United Kingdom Arnold Clark Full time

    We’re currently looking for a Customer Service Executive to create an outstanding customer experience at our Kilmarnock Click & Collect branch and help customers get excited about our products. We offer our Click & Collect Product Geniuses: - £24,000 + performance-related bonus of up to £6,720 per annum - Click and Collect, Kilmarnock. - 33 days annual...

  • Records Management Executive Assistant

    1 month ago

    Kilmarnock, East Ayrshire, United Kingdom NHS Scotland Full time

    NHS Scotland is dedicated to fostering equality and diversity within our workforce, ensuring that all employees feel valued and can perform at their best. We encourage applications from all segments of society.Position Overview:An exciting opportunity has arisen to become a part of the Medical Director's Administrative Team in a permanent role at University...

  • Dwp Executive Officer

    4 months ago

    Kilmarnock, United Kingdom Department for Work and Pensions Full time

    **Details**: **Reference number**: - 288555**Salary**: - £28,117**Job grade**: - Executive Officer- EO National**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Full-time, Part-time, Part Year**Number of jobs available**: - 70Contents Location About the job **Benefits**: Things you need to...