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Grants Management Administrator
3 months ago
**Working Hours and Arrangements**
The position is a mixture of home and office based work for 17.5 hours per week, the usual days for office attendance being a Monday and Friday. However, some flexibility in order to attend Trustee meetings on other days may be necessary.
**Job Purpose**
Reporting to the Head of Department, the principal purpose of the role is to assist in the delivery of high-quality bespoke management and administration services to charities, trusts and foundations. By working collaboratively with the Grants Management & Administration Executive, the Charity Grants Finance Executive, other colleagues within the Church & Charity department and our clients, the post-holder will provide grant making administration service to clients that is of a high standard, ensures the department works effectively and promotes a professional image of the Firm at all times.
- Support the Grants Management & Administration Executive and the Charity Grants Finance Executive with clerical and financial administration.
- Assist with the preparation of documents to comply with statutory regulations and the assembly of papers for trustee meetings.
- Support and attend trustee meetings, including preparatory work and minute taking.
- Support the submission of Charity Commission Annual Returns & Trustee Update Forms.
- Carry out website administration and updates for clients’ and PWW.
- Assist with the filing obligations of charities with the Charity Commission, HMRC and Companies House.
- Provide general administration and support to the Church & Charities department.
- Carry out any other duties as reasonably requested
**PERSON SPECIFICATION**
**Essential**
- **Qualifications**_
- 3 ‘A’ Levels or equivalent at C grade or above
- Business related degree (2:2 or above) desirable
- **Skills**_
- Excellent interpersonal skills in order to build good relationships with clients and colleagues
- Exceptional verbal and written communication skills
- Highly organised and efficient approach to work
- Able to multi-task and respond positively to a large, demanding workload
- Strong prioritisation skills to enable competing deadlines to be met
- Fast, accurate word processing and minute taking ability
- **Knowledge**_
- Good computer literacy, including knowledge of case management systems and Microsoft Office
- **Experience**_
- Experience of working in a client/customer service environment
- Familiar with providing financial, clerical and management support within a busy office setting
- Website page administration and development
- **Personal Qualities**_
- Self-motivated, diligent, dedicated and driven to succeed
- Hardworking, proactive and positive attitude
- Reacts well under pressure
- Adept at handling conflicting priorities effectively
- High level of integrity and empathy
- Accurate, with good attention to detail
- Able to use own initiative to research issues and find solutions
- Flexible, adaptable and willing to help, whatever the task
- Ability to work independently and as part of a team
- Committed to providing exemplary levels of service to clients
**Job Types**: Part-time, Permanent
Pay: £17,000.00 per year
Expected hours: 17.5 per week
**Benefits**:
- Additional leave
- Canteen
- Company events
- Company pension
- Free flu jabs
- On-site gym
- Sick pay
- Work from home
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in London
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