Medical Education Executive Administrator

3 weeks ago


Haywards Heath, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

The Executive Support Administrator will provide administrative support to the Director of Medical Education, the Medical Education Managers, the Quality Manager and the Academic Registrar to include diary management, organising meetings, paperwork, etc. They will administratively support the executive meetings (taking minutes, etc.) including the Local Academic Board, Medical Education Management Committee, Medical Education Operational Committee, Tutors Forum, etc. The post holder will have a pan-Trust role and work across all 4 sites but will be based predominantly at Princess Royal Hospital and Royal Sussex County Hospital. There may be a requirement to minute a Local Faculty Group meeting to cover administrative support.

The post holder is primarily responsible for providing comprehensive, accurate and confidential administrative support to senior PGME managers. This will include drafting programmes and correspondence and administrative management of specific tasks including organising administration and minute taking for the Local Academic Board, Medical Education Management Committee, Medical Education Operational Committee, Tutors Forum, etc. The post holder will also work as part of the wider PGME team to facilitate and organise ad-hoc training events. They will provide support to the users of the education centres, including room bookings, A/V and IT assistance and general enquiries when colleagues are absent or demand requires support.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of theUK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Essential Criteria
- Experience in similar post/experience in secretarial and administrative procedures at a similar level.
- Excellent communication skills.
- Proven minute taking skills with high level of accuracy.
- A strong ability to work on own initiative and use judgement where necessary.
- Ability to prioritise workload.
- Excellent IT skills.

Desirable Criteria
- Experience with Microsoft Teams or similar virtual meeting software.
- Experience with Audio Visual equipment.

**Please see Job Description and Person Specification for full details



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