Receptionist
7 months ago
Salary
- £22,096 - £24,718
Number of jobs available
- 1
Detail of reserve list
- 12 Months
Region
- South West
City/Town
- Barnstaple
Building/Site
- NPS KINGSLEY HOUSE BARNSTAPLE, EX31 1DR
Grade
- Other
Organisation Grade for HMPPS
- NPS Pay Band 2 National
Post Type
- Permanent
Working Pattern
- Full Time
Role Type
- Administration / Corporate Support
Job description
**Overview of the job**
This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.
The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.
The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.
The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.
NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.
**Summary**
To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.
**Responsibilities, Activities & Duties**
The job holder will be required to carry out the following responsibilities, activities and duties:
- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:
- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential
- The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
**Behaviours**
- Delivering at Pace
- Communicating and Influencing
- Changing and Improving
- Managing a Quality Service
**Ability**
- Must have excellent verbal and written communication skills
**Experience**
**Desirable**
- Has worked in criminal justice field
- Has experience of working in high pressure/stressful working environments
- Has experience in customer relations
**Technical**
**Qualifications Essential**
- GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh where applicable) or proven track record in commensurate role
**Qualifications Desirable**
- IT qualification equivalent, i.e. ECDL/CLAIT or equivalent work experience to the competency level of ECDL
**Hours of Work (Unsocial Hours)
-
Receptionist
7 months ago
Barnstaple, United Kingdom Premier Inn Full timeWe're currently recruiting in our Barnstaple Premier Inn. Working 16 hours per week, paying up to £11.79 per hour. **Receptionist - Barnstaple Premier Inn - **Hotel** Come and be a Receptionist at Barnstaple Premier Inn. As the friendly face of our hotel, use your fun personality and your customer service skills to welcome guests. Help them to rest easy...
-
Dental Receptionist
7 months ago
Barnstaple, United Kingdom Alliance Dental Care Full time**Job Title: Dental Receptionist - Full Time** **Location: Barnstaple, Devon** **Summary**: We're seeking a detail-oriented and friendly Full-Time Dental Receptionist for our Barnstaple practice. Your role is crucial in providing top-notch customer service, managing appointments, and ensuring the smooth running of our front desk. **Responsibilities**: -...
-
Receptionist
7 months ago
Barnstaple, United Kingdom MyDentist- The Old Vicarage Dental Surgery Full timeJob Purpose: Responsible for ensuring that our patients always receive the best quality patient experience. Optimising utilisation of surgery time and supporting the efficient and effective running of the Practice. Reports to: Practice Manager or Head Receptionist Person Specification - Caring and compassionate - Excellent interpersonal skills including a...
-
Receptionist
7 months ago
Barnstaple, United Kingdom MyDentist- The Old Vicarage Dental Surgery Full timeJob Purpose: Responsible for ensuring that our patients always receive the best quality patient experience. Optimising utilisation of surgery time and supporting the efficient and effective running of the Practice. The hours for this role are Tuesday, Wednesday and Thursday 11:00-15:00 with the potential to increase. Reports to: Practice Manager or Head...
-
Receptionist
4 days ago
Barnstaple, United Kingdom Ventrus Multi Academy Trust Full time**Salary**: NJC Grade C - £18,833 - £19,698 FTE (This will be pro-rata to reflect hours and weeks worked) **Working Pattern**: This is a part-time position working 22.5 hours per week, 39 weeks per year between 8.30am and 4.30pm (including 30 mins unpaid lunch break), Wednesday - Friday. We are seeking to recruit an experienced Receptionist to work with...
-
Receptionist
6 months ago
Barnstaple, United Kingdom Marshall Motor Group Full time**Receptionist**: Job description We are currently recruiting for a Receptionist/Showroom Host to join our Volkswagen & Skoda dealership in Barnstaple. This role will see you act as the face and voice of Volkswagen & Skoda, greeting sales and service customers both face to face and by phone. Reporting to the Head of Business, this role is offered on a...
-
Receptionist
7 months ago
Barnstaple, United Kingdom MyDentist- The Old Vicarage Dental Surgery Full timeJob Purpose: Responsible for ensuring that our patients always receive the best quality patient experience. Optimising utilisation of surgery time and supporting the efficient and effective running of the Practice. The post of 11:00-15:00 Tuesday, Wednesday and Thursday with potential of full days. Reports to: Practice Manager or Head Receptionist Person...
-
Full Time Receptionist
6 months ago
Barnstaple, United Kingdom Brend Hotels The Barnstaple Hotel Full time**Receptionist** **Location: Braunton Road, Barnstaple EX31 1LE** **Salary**: _£22,500 per annum_ **Hotel**:_The Barnstaple Hotel_ **Deadline to apply: 8/3/24** **Hours per week: 37.5** As a Hotel Receptionist you will be responsible for recording and monitoring all hotel bookings, ensuring exceptional customer service as well as answering internal...
-
Hotel Receptionist
7 months ago
Barnstaple, United Kingdom Kentisbury Grange Full timeHotel Receptionist **Duties**: - Greet and welcome guests as they arrive at the hotel - Check-in and check-out guests, ensuring all necessary information is collected accurately - Provide information about hotel facilities, services, and local attractions - Handle guest inquiries, requests, and complaints in a professional and timely manner - Operate the...
-
Receptionist (Part-time)
6 months ago
Barnstaple, United Kingdom Wollens. Full time**Receptionist - part-time** Wollens Solicitors have a vacancy for a part-time receptionist to work at our office in Barnstaple. Our reception team are the hosts and public face of Wollens as first contact for our clients when they visit our office. Your front of house duties will include meeting, greeting and welcoming our clients, you will also look...
-
Receptionist - Part-time
7 months ago
Barnstaple, United Kingdom Wollens. Full time**Receptionist - part-time** Wollens Solicitors have a vacancy for a part-time receptionist to work at our office in Barnstaple. Our reception team are the hosts and public face of Wollens as first contact for our clients when they visit our office. Your front of house duties will include meeting, greeting and welcoming our clients, you will also look...
-
Receptionist / Showroom Host - Part Time
4 days ago
Barnstaple, United Kingdom Smart Recruit Online Limited Full timeAre you an experienced Receptionist, looking for an exciting new challenge? Would you like the opportunity to work for the South West's largest automotive dealership group? An opportunity has arisen at our clients busy BMW dealership in Barnstaple, for a **Showroom Host/Receptionist** to join the team on a part-time basis. **What can they offer you?** In...
-
Receptionist/building Clerk
3 days ago
Barnstaple, United Kingdom Hawk 3 Talent Solutions Full timeJob Title: Receptionist/Building Clerk Location: Barnstable **Job Type**: Full Time Hours: 36.25 hours - 5 days per week including the requirement to work on average 1 in every 3 Saturdays **Salary**: Up to £21750 Main Duties - Opening the office ready for staff and client arrival, ensuring the reception area and meeting rooms are kept clean and tidy -...
-
Receptionist
7 months ago
Barnstaple, United Kingdom NHS Professionals Full time**Job Title: Receptionist** **Trust**:_**Royal Devon University Healthcare NHS Foundation**_ **Location: North Devon District Hospital, Ladywell Clinic, Raleigh Park, Barnstaple, EX31 4JB** **Pay Rates: £11.45ph** **Shift Patterns: 37.5hrs Monday - Friday** **Is business administration repetitive or boring?** It’s neither, this couldn’t be further...
-
Receptionist, Part Time
2 days ago
Barnstaple, United Kingdom Wollens Full timeWollens Solicitors have a vacancy for a part-time receptionist to work at our office in Barnstaple. Our reception team are the hosts and public face of Wollens as first contact for our clients when they visit our office. Your front of house duties will include meeting, greeting and welcoming our clients, you will also look after our suite of meeting rooms...
-
Head Veterinary Receptionist
2 days ago
Barnstaple, United Kingdom CVS UK Ltd Full time**Are you passionate about customer service and creating a welcoming environment for our clients and their pets?** This is a fantastic opportunity to lead our front of house teams ensuring the smooth running of the busy reception teams across our three practices. We are looking for a proactive and enthusiastic individual with ideally management experience,...
-
Bank Receptionist
7 months ago
Barnstaple, United Kingdom Practice Plus Group Full time**About The Role**: Practice Plus Group are looking for a Receptionist to join our growing team at the Devon Out of Hours (OOH) service on a Bank, 0 hour a week contract meaning you can pick and choose you shift patterns. Integrated Urgent Care at Practice Plus Group provides urgent care via 111, Out-Of-Hours, GP and Clinical Assessment services on behalf...
-
Receptionist
6 months ago
Barnstaple, United Kingdom Ventrus Multi Academy Trust Full time**Salary**:NJC Grade C - £23,500 - £24,294 FTE (This will be paid pro-rata to reflect hours and weeks worked) **Working Pattern**: This is a part-time, permanent position working 7.5 hours per week, 39 weeks per year We are looking to appoint an enthusiastic and motivated individual to join our administrative team. The team are a supportive bunch whose...
-
Practice Management Leader
2 weeks ago
Barnstaple, Devon, United Kingdom mydentist Group Limited Full timeAbout mydentist Group LimitedWe are a leading dental network in the UK, transforming how we deliver dentistry and making investments in our practices and people.Your Role as Practice ManagerAs a Practice Manager at our Braunton practice, you will drive performance with set objectives, including providing outstanding patient care, meeting financial targets,...
-
Clinical Support and Front Desk Coordinator
5 days ago
Barnstaple, Devon, United Kingdom Chulmleigh Dental Practice LTD Full timeA part-time dental nurse and receptionist is required to join our team at Chulmleigh Dental Practice LTD. This role combines clinical support with front desk coordination, offering a diverse range of responsibilities and opportunities for growth.The successful candidate will provide chair-side assistance to our experienced clinicians, ensure high-quality...