Subcontractor Administrator

6 months ago

Glasgow, United Kingdom Atalian Servest Full time

**Job Reference: TS/AM/18-08/935/1**

**Job Title: Subcontractor Administrator**

**Location: Office Based**

**Location: Glasgow**

**Salary: Competitive**

**Contract: Permanent**

**Hours per week: Variable Shift Rota - 07:00 - 17:00, 09:00 - 19:00 - 38 hours per week**

**Business Overview**

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

**Role Overview**

We are currently recruiting for a Subcontractor Administrator to join our passionate and driven team based at our Glasgow office.

**Benefits**
- Informal hybrid/flexible working arrangements
- 25 days holiday + bank holidays
- Free fruit in our offices
- Wide range of retail discounts
- Regular social and charity events are held in our offices
- Get involved in charity events in the local community

**Wellbeing**
- Discounted gym membership
- Eye test £25 voucher and up to £100 towards glasses
- Join our Cycle to Work scheme via salary sacrifice
- Access to “CHROMA”, our internal colleague-led diversity and inclusion community - join a committee or take part in our D&I initiatives and events
- Access to internal Mental Health First Aiders

**Career development and recognition**
- Immediate access to “Opportunity” our internal Learning and Development platform
- Required professional membership fees paid for
- Opportunity to win monthly Atalian Servest Superstar Awards
- Long service awards

**Key Responsibilities**:

- First point of contact for customers both internal and external
- Liaising with contractors in order to resolve all jobs raised
- Assisting in keeping work-in-progress levels on contracts to a minimum by ensuring timely updating and completion of jobs
- Adhere to established service level agreements (SLAs) and ensure timely resolution of facilities-related issues
- Deal with client chases and initial escalations
- Effective management of sub-contractors and obtaining updates
- Raise purchase orders and submit them to relevant 3rd parties
- Liaise with vendors and suppliers to ensure timely delivery of goods and services
- Working in conjunction with planning teams and operational managers to ensure seamless management of contracts
- Proactively identify opportunities to improve facilities management processes and enhance the overall efficiency of the helpdesk

**About You**:

- **_ Applicants must have the right to work in the UK_**:

- Strong Customer service skills - previous helpdesk experience would be advantageous
- Strong working knowledge of Microsoft Office packages
- Experience in working to deadlines and effective time management
- Ability to prioritise and organise own work whilst working on a variety of tasks
- Previous experience working in a facilities management environment desirable (Mechanical, Electrical, Joinery, Plumbing, Air Conditioning, Handyman Services)

**How to apply**

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500 (T&Cs apply)

  • Subcontractor Administrator

    6 months ago

    Glasgow, United Kingdom Atalian Servest Full time

    **Job Reference: TS/AM/11-08/933** **Job Title: Subcontractor Administrator** **Location: Office Based** **Location: Glasgow** **Salary: Competitive** **Contract**:Permanent** **Hours per week: Variable Shift Rota - 07:00 - 17:00, 09:00 - 19:00 - 38 hours per week (4 Days per week worked on a rotational basis between Monday and Friday. Any weekend or...

  • Subcontractor Administrator

    6 months ago

    Glasgow, United Kingdom Atalian Servest Full time

    **Job Reference: TS/AM/28-08/939/2** **Job Title: Subcontractor Administrator** **Location: Office Based** **Location: Glasgow** **Salary: Competitive** **Contract**:Permanent / Full Time** **Hours per week: Variable Shift Rota - 07:00 - 17:00, 09:00 - 19:00 - 38 hours per week** **Working Pattern - 4 Days per week worked on a rotational basis between...

  • Administrator

    6 months ago

    Glasgow, United Kingdom Anderson Knight Full time

    Anderson Knight is recruiting for an Administrator for a well-established company based in Glasgow. The role is to administrate of all aspects of client and company materials. Typically, you will be office-based working Monday to Friday - 08:30 to 16:30. You will be responsible for the support of the following - Vendor processes - Engineering...

  • Subcontract Administration Lead

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom Babcock Full time

    Babcock requires a highly skilled Subcontract Administration Lead to oversee subcontract administration and ensure compliance with company policies and procedures.Key Responsibilities:Lead subcontract administration and ensure compliance with company policies and proceduresDevelop and implement subcontract administration policies and proceduresManage...

  • Administrator

    6 months ago

    Glasgow, United Kingdom OCS Full time

    **Job Reference: GRP/WC/01-04/1132** **Job Title: Administrator** **Location: Office Based** **Location: Seaforth House, Seaforth Road North, Glasgow, G52 4JQ. We have a free parking, and a train station across the road.** **Salary: Competitive** **Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 08:00 - 16:30 - 37.5 hours per...

  • Ppm Administrator

    6 months ago

    Glasgow, United Kingdom OCS Full time

    **Reference: /AA/26-02/1086/4** **Job Title: PPM Administrator** **Salary: Competitive** **Working Hours: Monday to Friday - 08:00 - 16:30 - 37.5 hours per week** **Location: Glasgow** **Business Overview** Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company...

  • Ppm Administrator

    6 months ago

    Glasgow, United Kingdom OCS Full time

    **Job Reference: /WC/05-04/1137/3** **Job Title: PPM Administrator** **Location: Glasgow** **Salary: Competitive** **Hours per week: Monday to Friday - 08:00 - 16:30 - 37.5 hours per week** **Business Overview** Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company...

  • Administrator

    6 months ago

    Glasgow, United Kingdom Bell Building Projects Full time

    **Job description** We are an established Main Contractor, based in Glasgow, Manchester and Bristol, undertaking new build, refurbishment, facades and insurance reinstatement work within the industrial, commercial, residential and retail sectors throughout the United Kingdom. In 2022, we celebrated our 40th year anniversary of trading and have a proven...

  • Administrator

    3 days ago

    Glasgow, United Kingdom C&P Recruitment Full time

    Are you a detail-oriented professional with a passion for construction planning and administration?Our client, a reputable multi-trade contractor in Glasgow, is looking to expand their team with a skilled Construction Planner/Administrator .Key Responsibilities: Support project teams with planning and scheduling construction activities.Assist in the...

  • Office Administrator

    6 months ago

    Glasgow, United Kingdom Optimal FM Ltd Full time

    **OPTIMAL FM LTD is a family run Commercial Cleaning and Facilities Maintenance company which operates in locations throughout the UK.** **9 months maternity cover with the opportunity to extend your position with us.** **We are seeking full time maternity leave cover for an Office Administrator to join our team at our office in Hillington.** **Duties &...

  • Administrator - 6 Months Ftc

    6 months ago

    Glasgow, United Kingdom Anderson Knight Full time

    Anderson Knight is recruiting for an Administrator on a 6 months FTC for a well-established company based in Glasgow. The role is to administrate of all aspects of client and company materials. You will be responsible for the support of the following : vendor processes, engineering requirements, updating reports, updating client and company...

  • Lift Administrator

    6 months ago

    Glasgow, United Kingdom City Facilities Management (UK) Full time

    Salary** 24,720.00** - Location** Glasgow** - Shift Pattern** Days** - This is a _permanent_, _full time_ vacancy_ that will close _in a month_ at 23:59 BST_. _ **The Vacancy** **Job Purpose**: To provide and facilitate all of the associated administrative needs of the L&E Function to ensure smooth running of the department and to support the L&E Manager...

  • Procurement Administrator

    6 months ago

    Glasgow, United Kingdom Anderson Knight Full time

    Anderson Knight is currently seeking a skilled Procurement Administrator to join a well-established company based in Glasgow. In this role, you will be responsible for the comprehensive administration of client and company materials. The position is office-based, with standard working hours from Monday to Friday, 08:30 to 16:30. With the added perks of...

  • Procurement Administrator

    6 months ago

    Glasgow, United Kingdom Anderson Knight Full time

    Anderson Knight is currently seeking a skilled Procurement Administrator to join a well-established company based in Hillington. In this role, you will be responsible for the comprehensive administration of client and company materials, supporting vendor processes, engineering requirements, updating reports, and updating client and company systems. The...

  • Administrator

    5 days ago

    Glasgow, United Kingdom C&P Recruitment Full time

    Are you a detail-oriented professional with a passion for construction planning and administration? Our client, a reputable multi-trade contractor in Glasgow, is looking to expand their team with a skilled Construction Planner/Administrator.Key Responsibilities:Support project teams with planning and scheduling construction activities.Assist in the...

  • Administrator

    4 days ago

    Glasgow, United Kingdom C&P Recruitment Full time

    Are you a detail-oriented professional with a passion for construction planning and administration? Our client, a reputable multi-trade contractor in Glasgow, is looking to expand their team with a skilled Construction Planner/Administrator.Key Responsibilities:Support project teams with planning and scheduling construction activities.Assist in the...

  • Administrator Part-time Learning Disabilities

    5 days ago

    Glasgow, United Kingdom C&P Recruitment Full time

    Are you a detail-oriented professional with a passion for construction planning and administration? Our client, a reputable multi-trade contractor in Glasgow, is looking to expand their team with a skilled Construction Planner/Administrator. Support project teams with planning and scheduling construction activities. Assist in the preparation and...

  • Administrator Part-time Learning Disabilities

    4 days ago

    Glasgow, United Kingdom C&P Recruitment Full time

    Are you a detail-oriented professional with a passion for construction planning and administration? Our client, a reputable multi-trade contractor in Glasgow, is looking to expand their team with a skilled Construction Planner/Administrator. Support project teams with planning and scheduling construction activities. Assist in the preparation and...

  • Helpdesk Administrator

    6 months ago

    Glasgow, United Kingdom Emtec Group Full time

    **Location: Uddingston** **Emtec Facility Services** is a leading provider of comprehensive facility management solutions. From installations to ongoing maintenance, we ensure that our clients' facilities operate seamlessly. Our commitment to planned preventative maintenance and 24-hour reactive support guarantees the reliability and longevity of every...

  • Helpdesk Administrator

    6 months ago

    Glasgow, United Kingdom CBRE Full time

    **Contract Support Coordinator** CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Administrator to join the team located in Glasgow! **The Role**: - Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted...