Grants Operations Officer
2 weeks ago
Job Scope:
The Royal Society Grants team is responsible for administering the Society’s grants programmes including the major fellowships, international collaborations, capacity building initiatives, innovation and industry grants programmes.
The postholder will provide essential administrative support to the Grant Operations team to ensure that the Royal Society’s Grants schemes and programmes are being delivered in the most effective manner.
The Grants Operations Officer’s workload is primarily project based and would suit an individual looking to develop their knowledge of research funding and grant making and gain experience in process documentation, system management and business improvement.
**Reports to**: Senior Manager, Grant Operations
**Line manages**: N/A
**Location**: Carlton House Terrace, London, SW1Y 5AG plus hybrid remote working
**Hours**: 35 hours per week (full time)
**Pay Band**: B
**Salary**: £28,000
The applicantion closting date is 10 April at 23:59.
Interviews will be held week commencing 17 April.
**Responsibilities**:
- Support the Senior Manager, Grant Operations in the delivery of a portfolio of projects designed to improve the Royal Society’s management of grants, specifically, ensuring that all projects are appropriately planned, organised, documented and delivered through to completion, keeping to agreed timing and scope.
- Support the appointment process for members of grant assessment committees, including maintaining contact details, ensuring the Grants Section are aware of key dates and producing appointment and retirement letters.
- Liaise with colleagues across the Grants Operations team and the wider Grants team to maintain and update the Grants team sharepoint site to ensure that all shared information resources are accurate and current.
- Support the Grants Section in their use of systems including the grant management system, Flexi-Grant.
- Ensure that Grants Section document storage is consistent with the Document Management Policy and keep track of retention schedules for key documents.
- Support the day-to-day activities of the Operations team
- Act as a liaison between the Grant operations team and a range of stakeholders, including the UK and International grant teams, Engagement, the IT department and the Fellowships Office.
- Support the activity of the Operations team in ensuring that the information relating to applicants and grants holders is correct, including managing organisational contact details, maintaining analytical metadata, and ensuring that data protection requirements are being met.
- Work collaboratively with others to support continuous ongoing improvement and implementation of good practice in the context of grant-making, including contributing to review of documentation, procedures and processes to ensure funding provision is delivered efficiently and effectively
- To role model desired behaviours in line with the Grants Team Charter
- To share experience and ideas with others in the Grants Section and the Society and contributing broadly to the Royal Society’s mission and priorities.
- To support activities within the Grants team aimed at increasing Diversity, Equity and Inclusion including encouraging participation from under-represented groups and supporting the development and maintenance of policies and practices to foster greater inclusivity and to ensure that those who have followed a non-standard career path are encouraged to apply.
Key Knowledge and Skills Required:
**EDUCATION/QUALIFICATIONS/KNOWLEDGE**
Interest in science, engineering and technology issues
Essential
Educated to degree standard or equivalent
Desirable
Science degree
Desirable
An understanding of the higher education system in the UK
Desirable
**SKILLS**
Good communication (oral and written) and interpersonal skills
Essential
Strong IT skills
Essential
Strong attention to detail
Essential
Good analytical and problem-solving skills
Essential
Excellent organisational and time management skills
Desirable
Good presentational skills
Desirable
Meticulous record keeping
Desirable
**EXPERIENCE**
Experience of working in administrative roles
Essential
Experience working in a team and across teams
Essential
Experience of using Microsoft Office (in particular, Excel, Teams & Sharepoint)
Essential
Experience of data management
Desirable
Experience in a similar role
Desirable
Competencies:
**Self-management**
- Enthusiastic and positive attitude
- Reliable and consistent
- Output is accurate and of high quality
- Punctual and meets deadlines
- Confident of own abilities
- Knows personal values, strengths, weaknesses, opportunities and limits
- Gains insight and learns from mistakes
- ‘Let’s go’ of an issue and knows when to move on
- Is open and non-defensive when faced with criticism
- Ensures actions are consistent with words and messages
**Working with others**
- Willing to cooperate and share knowledge withi
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