Executive Assistant to CEO

3 months ago

London, United Kingdom EA Search Full time

EA Search are exclusively representing a rapidly growing FinTech, based in London, in the search for an Executive Assistant to join the team, providing 1:1 support to the CEO / Founder.

**In short, this position is a mission-critical hire.**

This specific role will mostly look after the CEO's priorities; giving insight into the where, who, and why of his day, as well as preparing him in advance. This is a vital role for the organisation and one which will provide unique access into a CEO's day-to-day from a strategic perspective.

**Key Responsibilities**:

- Understanding who, where, and why the CEO is meeting with internal and external parties.
- Supporting the CEO's preparation ahead of key meetings and initiatives.
- Carrying out follow-up actions after meetings, and anticipating next steps.
- Coordinating with internal and external parties on behalf of the CEO.
- Complex diary management, including creating schedules across multiple time zones.
- Inbox management.
- Ability to liaise with people at all levels.
- Coordinate large internal and external group meetings and events.
- Take minutes when required.
- Detail-orientated by nature.
- Proactive management of travel arrangements.
- Prepare meeting agendas and documents/presentations.
- Liaison with family office and dealing with personal matters as/when required.
- Support in the coordination of the private jet and various drivers on a regular basis.

**Key Competencies**:

- Ability to keep pace within a time-demanding position.
- Excellent communication skills, both written and verbal.
- The ability to multitask, whilst always prioritising the CEO's needs/wants.
- Strong commercial acumen - know how to prioritise tasks/meetings to meet business needs.
- Strong problem-solving skills.
- Ability to deal with changing plans, quickly.
- Ability to work and schedule across multiple time zones.
- Excellent time management and communication skills.
- Team player.
- Calm under pressure.
- Understanding of the importance of discretion and loyalty.
- Confident with MS Office.
- Available to work in the office 5 days a week.
- Accessible outside of core hours, including weekends.
- **EA Search is acting as an employment agency following official instructions from our client*_

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