Executive Assistant to Directors

2 months ago


St LeonardsonSea, United Kingdom Marshall-Tufflex Ltd. Full time

**Executive Assistant**

To provide personal administrative support to the Managing Director (MD) and Commercial Director (CD) in the achievement of their department and company business objectives. This role is 30 hours per week, Monday to Friday (6.5 hours a day with 30 minutes lunch) at our Castleham site in Hastings.

**Main Duties & Responsibilities**

To maintain and build mutually beneficial, supportive and trusting relationships with Shareholders, Customers, Suppliers, Colleagues and other Operational areas.

To maintain a confidential approach to all matters relating to the function of the MD & CD and the Company and its associated Companies.

To provide an administrative and legal support in support of the needs of the MD & CD as required.

To work with the Chairman’s EA to understand the requirements for external regulators and advisers, such as Solicitors, Insurers and Auditors & to liaise with Shareholders and Trustees.

Preparation of the LPI’s for the Commercial Department and collation of the Board report.

Prepare and edit correspondence, communications, presentations and other documents. File and retrieve documents and reference materials.

Manage diary entries and meeting bookings

Book and confirm customer meetings and quarterly/6 month reviews, sending of agendas

Prepare presentations information required for customer review meetings

Type PDR’s

Prepare the NSM review pack and action plans

Book team events, customer events and logistics to do with those

Issues agendas and actions for internal meetings

Manage and Maintain ND & CD schedules, appointments and travel arrangements, including arranging travel for their directly reporting management teams.

Monitor, screen, respond to and distribute incoming communications and telephone calls.

Preparation of monthly expense claims via the Concur App

Administer the Company Employee award scheme.

Receive and interact with incoming visitors.

General Duty: To undertake any activity as directed by the Line Management and within current skill range or training to support the introduction of new activities, attitudes, skills or knowledge and/or the demonstration of professional competence. At all times during employment to devote sufficient attention to the duties and activities required by this employment and to faithfully and diligently perform such duties and powers assigned to the job holder. To promote the interests of the Company and any Group Company at all times and to undertake any tasks in support of the Company’s business objectives as a whole.

**Skills**

Excellent PC skills (use of keyboard, spreadsheets, word processing, Powerpoint, Windows based software). Including ability to use “in-house” computer data management systems.

Experience in communicating with and taking positive action in response to queries received via phone, verbally, electronically and in written format.

Experience in dealing with senior customers and their PA’s.

Ability to make appointments and plan Directors movements around the UK

Clerical/office based work in an open office area carrying out a range of office based tasks including filing/data retrieval/letter/report writing, diary/event management and data input.

Receiving, managing and responding to correspondence within a confidential and commercial environment.

Organising various travel arrangements as required.

Experience in balancing a range of confidential information including personal data relating to the business of the company, its shareholders, customers, suppliers and employees.

**Job Types**: Part-time, Permanent
Part-time hours: 30 per week

**Salary**: £28,785.71-£32,500.00 per year

**Benefits**:

- Additional leave
- Company pension
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- St Leonards-on-Sea: reliably commute or plan to relocate before starting work (required)

Work Location: One location


  • Executive Assistant

    2 weeks ago


    St Leonards-on-Sea, United Kingdom St Michael's Hospice (Hastings & Rother) Full time

    To provide administrative support to the Chief Executive (CEO) to ensure the effective development, execution and evaluation of strategic priorities and projects. To understand the legal framework that Boards are governed by and advise the organisation on key matters of regulatory and statutory importance. Support the CEO by overseeing corporate governance,...


  • St Leonards-on-Sea, United Kingdom Fakhoury Group Ltd Full time

    **Fakhoury Group Ltd are looking for a Personal Assistant to the Managing Director to work within our Head Office environment and other operational sites.** Fakhoury Group Ltd is an investment and holding company with many business interests internationally and across the United Kingdom. These scope across property investment, the Motor Industry and the...


  • St. Leonards-on-Sea, United Kingdom Page Personnel Finance Full time

    Assistant Management Accountant / £32k - £37k / St Leonards-On-Sea **Client Details** My client is a well-established Manufacturing business based in St Leonards-On-Sea. They are looking for an Assistant Management Accountant to join the team reporting to the Finance Director. **Description** As the Assistant Management Accountant, your key...

  • Accounts Assistant

    4 weeks ago


    St Leonards-on-Sea, United Kingdom Plastipack Limited Full time

    Role: Accounts Assistant Location: St Leonards On Sea, TN38 9PP **Salary**: c£27,000 per annum, DOE The role is that of Accounts Assistant with Plastipack Ltd, St Leonards On Sea, East Sussex, TN38 9PP. The Finance Director requires support on a daily basis. Therefore, the role will acquire the necessary knowledge and practical experience to fulfil the...

  • Executive Assistant

    1 week ago


    Gorleston-on-Sea, United Kingdom James Paget University Hospitals NHS Foundation Trust Full time

    Job summary A rare and exciting opportunity has arisen for an enthusiastic and highly motivated individual to join the Corporate Affairs team in a critical role supporting the team of Executive Directors. As Executive Assistant to certain Executive Directors, you will be well organised and passionate about providing a high-level service. Main...

  • Executive Assistant

    12 hours ago


    Southend-on-Sea, United Kingdom Boxtree Recruitment Full time

    **Please note the individual must be experienced working at a Senior/Board level.** The position is to assist the Directors of Boxtree Recruitment, the fastest growing insurance recruitment consultancy in the UK. The role is a vital position in the business in that you need to move fast, work diligently and ensure the productivity of the senior board...


  • St Pancras, United Kingdom National Museum Directors' Conference Full time

    Details: **Location**: St Pancras Category: Administration **Salary**: £32,000-£38,560 Contract type: Contract Permanent Hours: Full time Telephone: 01937882030 - Executive Assistant to the Chief LibrarianFull Time, Permanent **Salary**: £32,000 - £38,560 per annum We have an exciting opportunity for an experienced and skilled Executive Assistant to...

  • Executive Assistant

    4 days ago


    Southend-on-Sea, United Kingdom Boxtree Recruitment Limited Full time

    Please note the individual must be experienced working at a Senior/Board level. The position is to assist the Directors of Boxtree Recruitment, the fastest growing insurance recruitment consultancy in the UK. The role is a vital position in the business in that you need to move fast, work diligently and ensure the productivity of the senior board whilst...

  • Accounts Executive

    7 days ago


    Southend-on-Sea, United Kingdom One to One Personnel Full time

    Accounts ExecutiveFully qualified or nearly qualified ACCA/CIMA/CASouthend on Sea£34,000 to £40,000 based on qualification and experienceOne to One Personnel is proud to be working with our global brand client who is looking for an Accounts Executive based at their offices in Southend.To be considered for this role you must have the following requirements...

  • Executive Assistant

    2 weeks ago


    St Leonards-on-Sea, United Kingdom East Sussex County Council Full time

    **Organisation**: - St Michaels Hospice - Hastings & Rother - **Location**: - St Leonards on Sea - **Salary**: - £37,500 - £42,788 per annum - **Closing date**: - 03/06/2024 - **Contract type**: - Permanent - **Work pattern**: - Full Time - **Hours**: - 37.5 - **Job type**: - Administration and Clerical - **Job reference**: - orbis/TP/228983/40911


  • Southend-on-Sea, United Kingdom DNA Recruit Full time

    DNA Recruit is working with a Global Content Leading and Brand Publishing agency who are seeking an Executive Creative Director – EMEA, to join their diverse and talented team.This role involves spearheading and supervising the creative endeavours of their agency across various domains, including Design, Social Media, Editorial, and Production. Their forte...

  • Executive Assistant

    1 month ago


    St. Ives, United Kingdom Ackerman Pierce Full time

    Ackerman Pierce are currently supporting a C**ambridgeshire based NHS trust** who are looking for an Executive assistant to join them on a temporary basis, for at least **5 months**! **Must be able to start as of Feburary 1st** **Monday to Friday**(full time - 37.5 hours per week) THe client is looking for an Exceptional Executive Assistant to support the...

  • Executive Assistant

    3 days ago


    Stoke-on-Trent, United Kingdom Uniting People Full time

    **Executive Assistant** **Monday - Friday** **Office based - Stoke-On-Trent** **Salary - £24,000** **Brief Description** We are looking for a **Personal Assistant **to join our clients growing business the opportunity is based in Stoke-On-Trent with the potential to travel depending on business requirements. To provide an efficient and effective...


  • Clacton-on-Sea, United Kingdom The Sigma Trust Full time

    **CLACTON COUNTY HIGH SCHOOL** **ASSISTANT DIRECTOR OF LEARNING - HUMANITIES FACULTY** **Pay Range: Leadership Pay Scale** **Actual Salary from: £45,414 - £48,895 (L2 - L5)** **Start Date: 1st September 2023** **The Role** A fantastic opportunity has arisen at Clacton County High School for the position of Assistant Director of Learning; Humanities...


  • Westcliff-on-Sea, United Kingdom Crown Vocational Training Full time

    This role is to support the Managing Director with their diary management and essentially be their personal assistant. You will also be supporting the operational team with EPC and Block management tasks. The role requires general administration across the company and specific support tasks for the managing director and his team. You will have a strong...

  • Executive Assistant

    1 week ago


    Saint Leonards, United Kingdom St Michael's Hospice (Hastings & Rother) Full time

    Job summary As we embark onan exciting new chapter in our history, we are seeking a proactive, experiencedExecutive Assistant to support our Chief Executive Officer (CEO) whilst drivingeffective governance processes. In addition to providing hands-on PA support, youwill be at the forefront of enhancing our governance procedures by offeringguidance and...

  • Executive Assistant

    1 month ago


    St Albans, United Kingdom Motor Fuel Group Full time

    Description JOB TITLE EXECUTIVE ASSISTANT IMMEDIATE MANAGER CHIEF EXECUTIVE OFFICER JOB PURPOSE The role is based at MFG’s large, open plan Head Office in central St Albans which houses approximately staff. You will principally support the Chief Executive, the Chief Operating Officer and Chief Financial Officer - professionally and...

  • Executive Assistant

    1 week ago


    St Ives, Cornwall, United Kingdom Danaher Full time

    LINX is a leading provider of industrial coding and product marking. We provide breakthrough technological solutions used on production lines around the world and deliver leading customer experiences on a global scale. We empower creativity and unconventional thinking to help us uncover breakthrough solutions and accelerate the pace of innovation. We believe...

  • Executive Assistant

    6 days ago


    St Albans, United Kingdom Red Door Recruitment Full time

    **Executive Assistant** This is an outstanding opportunity for an experienced EA to join a dynamic, rapidly expanding organisation based in stunning offices in the heart of St Albans. You will principally support the Chief Executive, the Chief Operating Officer, and Chief Financial Officer - professionally and personally. In addition, you will offer some...

  • Executive Assistant

    1 week ago


    Stoke-on-Trent, United Kingdom AKTON Resourcing Ltd Full time

    Executive Assistant Stoke on Trent Job Role To provide the highest possible level of professional, pro-active, confidential and customer focused support and assistance to the Managing Director. Key Duties To provide a full-bespoke professional EA service to the Managing Director and, as required, members of the Management Board and the Senior...