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Executive Assistant

4 months ago

Saint Leonards, United Kingdom St Michael's Hospice (Hastings & Rother) Full time

Job summary

As we embark onan exciting new chapter in our history, we are seeking a proactive, experiencedExecutive Assistant to support our Chief Executive Officer (CEO) whilst drivingeffective governance processes. In addition to providing hands-on PA support, youwill be at the forefront of enhancing our governance procedures by offeringguidance and ensuring compliance with regulatory requirements.

We are lookingfor candidates with significant experience in a PA or Executive Assistant role.You will also have projectadministration experience, a background in governance frameworks, excellent MSOffice skills, exceptional organisational skills and be a proactive teamplayer.

If youre readyto make a meaningful impact in this exciting new role, wed love to hear fromyou.

Main duties of the job

To provide administrative support to the Chief Executive (CEO) to ensure the effective development, execution and evaluation of strategic priorities and projects.

To understand the legal framework that Boards are governed by and advise the organisation on key matters of regulatory and statutory importance.Support the CEO byoverseeing corporate governance, ensuring compliance with regulations, facilitating Trustee communication and onboarding, and supporting Board effectiveness.

Please see full job description attached for full details.

About us

At St MichaelsHospice we offer a friendly, team orientated work environment a good pensionscheme with the option to continue any existing NHS pension scheme membership,an Employee Assistance Programme, Benenden Healthcare, up to 29 days annualleave plus bank holidays, subsidised employee meals and free refreshments, freeparking, supportive supervision and a proactive Education Department to supportwith your development.

Hospice employees also qualify for a Blue Light Cardwith access to a huge array of discounts.

Job description

Job responsibilities

To provideadministrative support to the Chief Executive (CEO) to ensure the effectivedevelopment, execution and evaluation of strategic priorities and projects.

To understand the legalframework that Boards are governed by and advise the organisation on keymatters of regulatory and statutory importance.Support the CEO by overseeingcorporate governance, ensuring compliance with regulations, facilitating Trusteecommunication and onboarding, and supporting Board effectiveness.

NB: Please see full Job Description attached for full details of the role

Person Specification

Qualifications

Essential

Educated to degree level or have equivalent experience or professional qualification.

Desirable

Evidence of continuing professional development.

Experience

Essential

Experience of being an Executive Assistant or Personal Assistant (PA). Significant project admin experience Background in working under governance frameworks. Proficiency in maintaining regulatory registers and ensuring compliance. Experience of developing strong relationships and understanding responsibilities of senior leaders and key stakeholders. Experience of working autonomously, taking responsibility for own actions and making decisions without referring to others. Experience of drafting documentation committee papers, presentations and basic policy content, exercising judgement and utilising strong written communication skills.

Desirable

Experience of working in the charitable or public sector Proficiency in aligning policies with governance standards and timelines Experience of AI tools for minute production

Personal Qualities and other requirements

Essential

A proactive, effective, collaborative and empowering team player. Able to bring others with you, provide challenge, confidently upwards manage and hold others to account for timely delivery. Business acumen and financially astute. Solution-focused with a positive attitude. High degree of integrity and discretion. Emotionally resilient and intelligent. Diplomatic and persuasive. Empathetic and sensitive to others

Skills/Ability/Knowledge

Essential

Understanding and appreciation of good governance. Excellent knowledge of legislative and regulatory frameworks impacting charities. Ability to develop & implement enhanced processes and programmes to strengthen hospice governance. Ability to provide sound advice on regulatory matters to the CEO and Board of Trustees. Ability to understand and translate complex information in to easily understood language Exceptional organisational skills with the ability to organise time effectively, demonstrating flexibility in meeting changing priorities in order to meet deadlines. Proactive forward planning skills. Delegation and coaching skills. Excellent interpersonal, presentation and communication skills. Proficiency in the use of the Microsoft Office suite Intermediate/Advanced in Word, PowerPoint and Excel

Desirable

Strong analytical skills to assure the integrity of reports. Experience in recruitment, induction, and ongoing training programmes.