HR Administrator

6 months ago


London, United Kingdom Charles Russell Speechlys Full time

The HR Administrator will work closely with the wider HR Team to deliver effective HR operational support.

Role and Responsibilities (this is a broad but not exhaustive list)
- Preparation of documentation for changes in terms of employment and ensuring this information is accurately communicated to payroll within required deadlines
- Keeping PeopleHub (HR database) up to date with employee changes and assisting with annual updates, ensuring all data inputted is accurate
- Assisting with tasks relating to our online appraisal system, Objective Manager
- Ensuring invoices are correctly coded and sent to Finance within the required timescales
- Responding to mortgage/tenancy or former employee references within 48 hours of receipt
- Monitoring when probationary periods are due to end, liaising with relevant managers and dealing with relevant paperwork
- Dealing with long service awards and Partner anniversaries
- Dealing with document management - filing, scanning and archiving
- Dealing with staff gifts such as flowers or baby gifts
- Support the team with the General Data Protection Regulations (GDPR) project
- On-boarding for new starters including carrying out background checks, obtaining references, ensuring all new joiner forms are fully completed and chasing up where necessary and accurately recording all new joiner information on PeopleHub to meet payroll deadlines
- Maintaining e-files for the upcoming trainees ensuring that all documents for pre-employment checks have been obtained
- Assisting the Talent Acquisition and Early Talent teams on an ad-hoc basis when required
- Keeping an up to date knowledge of HR policies - Ensuring operational excellence is maintained in accordance with the HR policies and workflows for all tasks

**Person specification**
- Previous HR Administration experience and a desire to work within a HR department
- Excellent skills in Microsoft Word, Outlook, PowerPoint and Excel
- Able to prioritise workloads and the ability to deal with high volumes of work

**Competencies**
- Organisation
- Communication
- Attention to detail
- Pro-active team player
- Practical and hands-on
- Enthusiastic and positive attitude

Location

London

Category

Contract type

Permanent - Full Time

Salary

Competitive

Working hours

Full Time


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