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Fleet Administrator

4 months ago

ClactononSea, United Kingdom Hedingham and Chambers Full time

**Main Purpose**

To assist the Engineering Supervisors by providing administration support to the Engineering Departments of Go East Anglia and provide support for effective fleet administration.

**Main Areas of Responsibility**
- Ensure weekly clock cards are received and wage reports for each depot’s engineering function are compiled forwarding to Payroll Assistant in a timely manner.
- Manage holiday and absence records for Engineering staff of Go East Anglia.
- Monitor the fuel system on a daily basis, making sure deliveries are recorded and monitored.
- Compile period end fuel reports.
- Maintain a spreadsheet database of vehicles at Go East Anglia, ensure their whereabouts is known, including road tax and MOT expiry dates, and significant information.
- Maintain V5 registration documents and MOT documents for all vehicles.
- Manage the road tax procedure, ensuring that all road tax is renewed in a timely manner when due.
- File all Vehicle Maintenance documents, to ensure records may be traced as required.
- Provide an administration service to the Head of Engineering, Engineering Manager and Engineering Supervisors, regarding typing reports and letters, general filing, answering the telephone, etc.

**Additional Duties**

This job description does not contain an exhaustive list of the responsibilities and duties of the position and you are required to carry out any additional duties requested by your manager or a member of the senior management team for the achievement of both individual and Company goals.

**Health & Safety**
- To be aware of your own responsibilities under the Health & Safety at Work Act 1974.
- To report all injuries, collisions, near misses and dangerous occurrences to your Engineering Supervisor and assist with the investigations where required.
- To ensure that where personal protective equipment such as high visibility clothing, eye protection and head protection is provided it is used in the appropriate manner.
- To comply with the law and all company policies always. The use of mobile phones is prohibited whilst driving as is smoking in a company vehicle.

**Environmental Management**
- To ensure compliance with environmental management.
- To report incidents and complaints to the Engineering Supervisor.
- To report immediately, to the Engineering Supervisor / Manager, any leak, unauthorised or accidental discharge or any other hazards to the environment.
- To ensure protective clothing and equipment is always used.

**Technical Knowledge and Training**
- To undergo formal development, assessment and appraisals as required.
- To attend relevant training courses (which may involve an overnight stay).
- Must be in the possession of a full driving licence.

**Communication and Teamwork**
- To participate in any training and development programmes actively and willingly.
- To keep up to date with all information that affects your job.
- To ask for feedback in a positive and constructive manner.

**Company Duties**
- To be sufficiently flexible in respect to working hours and job roles to ensure that commitments are fulfilled.
- To work at any other location within the company as required.
- To establish and maintain effective relationships with colleagues.
- To represent the Company in a professional manner always.

**Salary**: £13.00 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Clacton-on-Sea, Essex: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 30/06/2023