Employee Expenses Finance Assistant

2 weeks ago

Lewes, United Kingdom MAXIMUS Full time

Introduction:
**Be part of something great**

Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.

Job Summary:
To ensure all expenses are entered correctly in a timely manner to meet the published service level expectation of 10 working days from receipt of claim

To liaise with staff members in regards to queries

To escalate unresolved queries to line manager

**22.5 hours per week - 3 days at 7.5 hours per day or 5 days at 4.5 hours per day**

**This role is also hybrid so you need to live locally to Lewes, East Sussex.**

Essential Job Duties:
**SAP Concur System**

Check each claim on the system against scanned receipts to ensure it is a valid VAT receipt

Check each line on claim is in line with company policy

Check each line has been entered to the correct coding and amend VAT according to the receipt

Check each line and split costs between those that can and cannot be recharged to the client

Reject the claim if any discrepancy back to employee for correction, recheck on return

Submit checked expense to employees Line Manager for approval

Answer all telephone queries received on the employee expenses helpline

Provide reports from SAP Concur to Financial Controller

For CHDA, support monthly staff expenses DWP post payment validation review

Test the roll out of any system upgrades

**Other**

To support the shared services finance team with adhoc duties

Education and Experience Requirements:
MS packages, Excel, Outlook & Word (Intermediate level)

Experience of accounting packages (ideally SAP Concur)

Good written communication skills

Planning & organisation of workloads

Excellent attention to detail

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