Administrator

2 weeks ago

StokeonTrent, United Kingdom Haywood Academy Full time

**Job Title**: Administrator

**Salary**: Level 4/5,

**Hours of work**: 37 hours per week 8.00am - 4.00pm (Monday - Thursday), 8.00am - 3.30 pm (Friday).

**Key Duties & Accountabilities**:

- To carry out general administrative duties including word processing/filing.
- To assist in other administrative areas as and when required.
- To seek ways of improving quality in all aspects of the work.

**Duties associated with Core Tasks**
- To act as first point of contact for visitors to the school and those making contact by telephone.
- To support whole school enquiries from students and staff.
- To carry out typing/inputting duties as allocated by the Office Manager.
- To access student records and respond to queries.
- To assist with the filing of school reports, First aid forms, care plans etc using the Academy SIMS software.
- To deputise for other administrative staff in their absence when required.
- To take part in INSET both to improve your own skills and to work with colleagues to improve administration.
- To report to the Office Manager any problems with processes she is responsible for and to suggest improvements.
- To set up and administer whole staff briefing meetings.
- To liaise with external agencies to oversee the administration of whole school photographs.
- To liaise with the School Age Immunisation Team and oversee the administration of whole school immunisations.
- Any other administrative duties commensurate with the grade of the post as directed by the Principal.

**Support the school**
- Promote and safeguard the welfare of children and young persons.
- Be aware of and comply with policies and procedures relating to child protection, health safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of, support and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of Haywood Academy / City College and the CLT
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training/other professional development and performance management as required.
- Assist with staff/parent/student needs throughout the school day.
- Maintaining a thorough stock control and order system

In addition:

- To participate in induction training, staff review processes and professional development opportunities.
- To comply with any reasonable request from the Office manager to undertake work of a similar level that is not specified in this job description.
- To undertake professional duties that may be reasonably assigned by the Principal or through delegation of the Office Manager.
- It is an Employee’s responsibility to take reasonable care of themselves and others and anybody affected by their undertaking including any act(s) or omissions.
- Support across other Academy departments as required
- To be first aid trained and provide first aid support for the Academy.
- To act as a Fire Warden for the school in the event of a fire.

**Skills**
- Microsoft Office competency
- Customer service

**Personal competencies and qualities**
- The ability to form and maintain appropriate relationships and personal boundaries with children and young people.
- The ability to work in a team environment and under pressure.
- Excellent organisational skills.
- A good sense of humour.
- A calm demeanour.
- A perceptive understanding of young people and their needs and expectations.

**Job Types**: Full-time, Permanent

**Salary**: £18,449.00-£20,346.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Stoke-on-Trent: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 29/01/2023
Expected start date: 27/02/2023

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