Administrator

1 month ago

StokeonTrent, United Kingdom City Learning Trust Full time

**Job Title**:Administrator

**Salary**: Level 4, scp 4 £23,115 pro rata per annum (actual £20,124)

**Hours of work**: 37 hours per week, Monday - Friday, Term time only.

**Closing date**:13/12/2023
**Shortlisting**:15/12/2023
**Interview**:20/12/2023

**Responsibilities**:

- To carry out general administrative duties including word processing/filing.
- To assist in other administrative areas as and when required.
- To seek ways of improving quality in all aspects of the work.

**Key Duties & Accountabilities**:

- To act as first point of contact for visitors to the school and those making contact by telephone.
- To support whole school enquiries from students and staff.
- To carry out typing/inputting duties as directed by the Office Manager.
- To access student records and respond to queries.
- To deputise for other administrative staff in their absence when required.
- To take part in INSET both to improve your own skills and to work with colleagues to improve administration.
- Any other administrative duties commensurate with the grade of the post as directed by the Headteacher.

**Support the Academy**:

- Promote and safeguard the welfare of children and young persons.
- Be aware of and comply with policies and procedures relating to child protection, health safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of, support and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of Trentham Academy and the City Learning Trust.
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training/other professional development and performance management as required.
- Assist with staff/parent/student needs throughout the school day.
- Maintaining a thorough stock control and order system

**In addition**:

- To participate in induction training, staff review processes and professional development opportunities.
- To comply with any reasonable request from the Office manager to undertake work of a similar level that is not specified in this job description.
- To undertake professional duties that may be reasonably assigned by the Headteacher or through delegation of the Office Manager
- It is an employee’s responsibility to take reasonable care of themselves and others and anybody affected by their undertaking including any act(s) or omissions.
- Support across other Academy departments as required
- To be first aid trained and provide first aid support for the Academy.
- To act as a Fire Warden for the Academy in the event of a fire.

**Skills**
- Microsoft Office competency
- Customer service

Personal competencies and qualities
- The ability to form and maintain appropriate relationships and personal boundaries with children and young people.
- The ability to work in a team environment and under pressure.
- Excellent organisational skills.
- A good sense of humour.
- A calm demeanour.
- A perceptive understanding of young people and their needs and expectations.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

The academy will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

This job description is current at the date shown, but, in consultation with you, may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title.

**Job Types**: Full-time, Permanent

**Salary**: From £20,124.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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