Assistant Project Specialist
2 weeks ago
This position supports engineering and construction projects by assissting the Project Manager and Project Team in providing information as requested.
Job duties:
- General administrative support for company projects
- Organise and maintain project files, filing system and project communications
- Provide data entry for projects
- Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
- Update record copies, engineering project documentation and changes.
- Provide information to facilitate questions regarding projects and prepare research information.
- Record minutes from Project Manager/team meetings.
- Answer phones and direct calls
- Sort incoming mail
- Collect and distribute client bills and invoices
- Type memos, correspondence, reports and other documents as requested.
- Co-ordinate travel arrangements and any other internal services for various project needs
- Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interview, including set-up and cleanup.
- Schedule and set up client interviews, presentations and other meetings as requested.
- Order and maintain suppliers
- Update the project calendar and roster
- Assist in clerical needs on projects
- Maintain data entry of project contact list and project execution plans.
**Job Types**: Full-time, Fixed term contract
Pay: £19.00 per hour
**Experience**:
- Project Management: 1 year (preferred)
Ability to Commute:
- Motherwell (required)
Work Location: In person
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