Administrative Officer

5 months ago

Stevenage, United Kingdom Ministry of Justice Full time

**Administrative Officer - Corporate Services - East of England - 71399**
**£19,087 - £23,182**
**Stevenage**:
**Overview of the job**

This is a divisional administrative role based in the PS regional office. The job holder reports to the Divisional Support Hub Manager and supports the provision of business specific and transactional office based activities across the regional PS Division.

The job holder works collaboratively with other team members to provide the whole range of administrative support services required. The job holder may be expected to support a number of teams/functions within the operational area and is expected to have sufficient knowledge of at least one other role to be able to offer support and cover during annual leave and sickness absence.

**Summary**

The purpose of the role is to support the delivery of divisional administrative functions to ensure efficient and effective business support services are provided to the PS Division. Duties will include:

- Production of documents and reports using computer based systems.
- Maintenance of and contributing to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Business Services support**

Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:
**HR**
- Absence management recording
- Vetting administration and co-ordination
- Appraisal, reward and recognition recording
- Gift & Hospitality register updating
- Training administration
- Maintaining up to date divisional organisational charts
- Health & Safety administrative support

**ICT**
- Change requests processing
- Local information management using established Probation systems
- Quantum point of contact

**Procurement**
- I-Proc (requests)

**Other**
- Assisting with the design, development and maintenance of computerised and manual records
- To work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams
- Assisting with the production of core process maps which detail operational Probation processes as well as Corporate Support processes
- Processing and recording documents in relation to goods and services
- Administering room bookings, meetings and events
- Responding to external and internal telephone enquiries and personal callers
- Hire Car Booking administration
- General Office Administration
- Handling printing requests
- Circulating Alert office notifications as required
- To use keyboard skills to produce and present documentation effectively
- To respond to correspondence and queries as required
- To record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines
- To organise and store efficiently paper based information
- To deal with sensitive and confidential data in accordance with data protection requirements
- To work closely with Shared Services to ensure appropriate protocols and procedures are followed

**Use communication effectively**
- Providing information, feedback and advice
- Influencing and persuading
- Participate in meetings where appropriate
- Using appropriate skills, styles and approaches

**Enhance your own performance**
- Manage own resources and professional development

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

**Behaviours**
- Changing and Improving
- Leadership
- Working Together
- Managing a Quality Service
- Delivering at Pace

**Essential Experience**
- Experience of providing a wide range of business service support activities
- Previous administrative experience

T**echnical requirements**
- NVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced
- IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)

**Salary**:
£19,087 - £23,182

**Additional Information**:
**Working Arrangements & Further Information**

Standard working hours are 37 hours per week excluding breaks which are unpaid.

**Benefits**

The MoJ offers a range of benefits:
**Annual Leave**

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays. Leave for part-time and job share posts will be calculated on a pro-rata basis

**Pension**

Please note: Any current Civil Servant who is

  • Administrative Officer

    5 months ago

    Stevenage, United Kingdom Ministry of Justice Full time

    Salary 1 - £20,126 - £24,225 Number of jobs available 1 - 4 Detail of reserve list 1 - 12 Months Region 1 - East of England City/Town 1 - Stevenage Building/Site 1 - NPS ARGYLE HOUSE STEVENAGE, SG1 2AD Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 2 National Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 -...

  • Office Administrator

    5 months ago

    Stevenage, United Kingdom Integrated Business Telecom Full time

    **Job Title: Office Administrator** **Location: Stevenage** **Job Type: Full Time, Permanent** **The Role**: As an Office Administrator you will have varied tasks covering general office duties, customer service and provisioning of telephone products and services. **Day to day basis, you will** - Handle incoming calls from suppliers and customers -...

  • Office Administrator

    5 months ago

    Stevenage, United Kingdom KM4 Group Full time

    Are you a confident and fast-paced professional seeking a dynamic role? Our busy client office is currently hiring an Office Administrator to take charge of essential duties. Reporting directly to the Directors, you’ll play a pivotal role in ensuring smooth operations. **Key Responsibilities**: - **Contract Management**: Confirming company contracts and...

  • Support Office Administrator

    2 weeks ago

    Stevenage, Hertfordshire, United Kingdom Search Full time

    About the Role: Search is seeking an experienced Administrative Team Member to join our team. The successful candidate will provide administrative support to the Local Operational Management Team, undertaking day-to-day administrative duties and other relevant tasks as requested.Key Responsibilities:Undertake administrative duties, including HR paperwork, ad...

  • Office Administrator

    5 months ago

    Stevenage, United Kingdom MDA Full time

    For those who dream of advancing our space in the Universe and on Earth, we’ll take you there. Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're...

  • Administrative Support Officer

    3 weeks ago

    Stevenage, Hertfordshire, United Kingdom Hertfordshire Partnership University NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Officer. In this role, you will be responsible for carrying out administrative duties, including booking assessment appointments, adding appointments to our database, and sending out correspondence.Key ResponsibilitiesResponsibility...

  • Clinical Administration and Failsafe Officer

    5 months ago

    Stevenage, United Kingdom East and North Hertfordshire NHS Trust Full time

    We are recruiting for aClinical Administration and Failsafe Officer who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients. You will support the Gynaecology Emergency Services by providing clinical administration and fail safe processes to ensure patients receive the safe and quality care that we...

  • Administrative Officer

    5 months ago

    Stevenage, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 347297**Salary**: - £20,126 - £24,225- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support - Other**Working pattern**: - Full-time**Number of jobs available**: -...

  • Administrative Officer

    5 months ago

    Stevenage, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 307359**Salary**: - £20,126 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 4Contents Location About the...

  • Administrator

    5 months ago

    Stevenage, United Kingdom Lawrence Dean Recruitment Full time

    Type Temporary Location Stevenage, Hertfordshire Reference JOB-9155 Salary £11.00 - 12.50 per hour Sector Business Support Our long standing Stevenage based client are looking for an experienced **Administrator** to join their team on a temporary basis with the scope for the role to turn into a permanent role. **Administrator - Benefits...

  • Office Administration Assistant

    4 weeks ago

    Stevenage, United Kingdom CV-Library Full time

    Join My Clients Team as a Part-Time Office Administration Assistant! Are you a confident, self-motivated, and personable individual looking to make a significant impact in a vibrant tech business? We are seeking an Office Administration Assistant (Part-Time) to join a dynamic team in Stevenage. This role offers fantastic opportunities for growth and...

  • Administrator

    1 month ago

    Stevenage, United Kingdom CV-Library Full time

    Location: Stevenage, SG1 Salary: £23,500 - £25,000 Working Hours: Monday to Friday (9:00am – 5:30pm) Job Code: MJ1921 Administrator Are you a highly organised individual with a passion for providing exceptional administrative support? We are seeking a dedicated and enthusiastic Administrator to join my client’s dynamic team in...

  • Administrative Support Officer

    3 weeks ago

    Stevenage, Hertfordshire, United Kingdom East and North Hertfordshire NHS Trust Full time

    Job OverviewWe are seeking an experienced Administrative Support Officer to join our Elderly Care team at East and North Hertfordshire NHS Trust. As an Administrative Support Officer, you will provide high-quality administrative support to the Elderly Care team, ensuring the smooth operation of outpatient appointments and waiting lists.You will work closely...

  • Administrator

    5 months ago

    Stevenage, United Kingdom Belmont & Knott Ltd. Full time

    Job Title: Administrator Overview: **Duties**: - Computerise data and maintain electronic records - Type and prepare documents, reports, and correspondence - Provide administrative support to ensure efficient office operations - Handle phone calls with professionalism and adhere to proper phone etiquette - Assist with clerical tasks such as filing,...

  • Administrator

    3 weeks ago

    Stevenage, United Kingdom CV-Library Full time

    Job Title: Administrator Location: Stevenage (SG1) Hourly Pay Rate: £11.44 Hours: 37.5 hours per week, Monday to Friday 09:00 to 17:00 Length of the contract: 12 Weeks Gi Group are now seeking to appoint an experienced Administrator to our Public Sector client based in Stevenage. The Administrator will support the Local Operational Management...

  • Administrator

    1 month ago

    Stevenage, United Kingdom CV-Library Full time

    Excellent career development Varied administrative support role, full training offered, with the ability to gain additional qualifications in the future Flexible and supportive working environment Are you keen to use your office skills in an expanding company with excellent career potential? And are you looking to work in a friendly and supportive team...

  • Office Administration Assistant

    4 weeks ago

    Stevenage, United Kingdom Tate Full time

    Join My Clients Team as a Part-Time Office Administration Assistant! Are you a confident, self-motivated, and personable individual looking to make a significant impact in a vibrant tech business? We are seeking an Office Administration Assistant (Part-Time) to join a dynamic team in Stevenage. This role offers fantastic opportunities for growth and...

  • Office Coordinator

    2 months ago

    Stevenage, Hertfordshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Stevenage, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies...

  • Office Coordinator

    2 months ago

    Stevenage, Hertfordshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Stevenage, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies...

  • Receptionist/administrator

    5 months ago

    Stevenage, United Kingdom Europe snacks Kolak Full time

    **About us** Europe snacks Kolak is a medium business in Stevenage. We are professional, agile and innovative. Our work environment includes: - Modern office setting - Wellness programmes - Growth opportunities **About us** Europe snacks Kolak is a medium business in Stevenage. We are professional, agile and innovative. Our work environment...