Accounts Payable Administrator

2 months ago

London, United Kingdom iWork Recruitment Limited Full time

Contract to start ASAP until 10-06-24 with a possible extension.

**Hybrid Role**

**2-3 years Accounts Payable Oracle (preferably Oracle Fusion) experience is required.**

**Kefron OCR scanning solution experience desirable.**

**Able to quickly learn new systems and business processes.**

**Share Oracle knowledge with the new team and support in the adoption of new systems and processes**

**Previous experience in accounts payable.**

**Knowledge of accounting principles, financial regulations, and accounts payable procedures.**

**Proficiency in accounting software and MS Office Suite, especially Excel.**

**Strong attention to detail, organizational skills, and ability to multitask effectively.**

**Excellent communication and interpersonal skills.**

**Problem-solving and analytical thinking abilities.**

**Job Summary**:
The Accounts Payable Administrator is responsible for accurately processing and managing all invoices, bills, and payments for the organization.

This role ensures adherence to company policies, timely payments, and effective communication with vendors and internal stakeholders.

**Key Responsibilities**:
Invoice Processing:
Receive, review, and verify invoices for accuracy, completeness, and appropriate approvals.

Perform goods receipt matching for purchase order invoices scanned into the system for payment processing.

Resolve discrepancies or issues related to invoices and ensure proper documentation and approvals.

Deal with invoices held in verification queues in the scanning document management system and rectify issues to ensure these are passed through to Oracle for payment.

Payment Processing:
Process payments to vendors, employees, and other payees in a timely and accurate manner.

Verify payment terms, discounts, and payment scheduling to optimize cash flow and take advantage of early payment discounts.

Maintain accurate payment records and ensure compliance with payment policies and procedures.

Vendor Management:
Establish and maintain relationships with vendors and suppliers.

Respond to vendor inquiries and resolve payment-related issues promptly and professionally.

Perform vendor statement reconciliations to ensure accuracy and completeness of payments.

Creation and management of Contract and Blanket Purchase Agreements

Month-End Closing:
Assist in month-end closing processes, including reconciling accounts payable balances and preparing necessary reports and schedules.

Participate in periodic financial audits and provide required information and documentation.

Recordkeeping and Reporting:
Maintain organized and up-to-date accounts payable records and documentation.

Generate and analyse accounts payable reports to monitor performance, identify trends, and make process improvements.

Compliance and Policies:
Ensure compliance with company policies, accounting principles, and relevant regulations in all accounts payable processes.

Participate in developing and updating accounts payable policies and procedures.

Cross-Functional Collaboration:
Collaborate with other departments such as Procurement, Finance, and Operations to ensure smooth and efficient invoice and payment processes.

Assist in special projects and process improvement initiatives related to accounts payable.
Qualifications:
RQ1222029-03-24

**Salary**: £16.88 per hour

Work Location: In person

Reference ID: RQ1222029-03-24

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