Accounts Payable Administrator

3 weeks ago

London, United Kingdom EcoOnline Full time

At EcoOnline, we believe that our work should not only be profitable but also purposeful. By developing software solutions that safeguard people and environment, we are making a positive impact on the world. As an Accounts Payable Administrator at EcoOnline, you will have the opportunity to be part of this mission and work towards creating safer, more sustainable workplaces.

Not only will you be making a difference, but you will also be joining a rapidly growing global organization with close to 10,000 customers. You will work alongside over 800 talented colleagues, gaining valuable experience and building a powerful professional network.

We offer a supportive and inclusive work environment that values collaboration, creativity, and innovation. We prioritize the well-being of our employees, offering competitive benefits and opportunities for professional development.

If you are looking for a meaningful and fulfilling career in a company that prioritizes social responsibility, innovation, and growth, then EcoOnline may be the perfect fit for you.

**The Team**:
The Accounts Payable Administrator will be responsible for the purchase ledger process, from raising purchase orders and processing invoices to associated reconciliation and reporting, in line with agreed delegated levels of authority and controls. The role will encompass expenses and travel arrangement responsibilities.

This is a newly created role to support the wider UK&I finance organisation in delivering its objectives and contributing to overall execution of the EcoOnline business strategy.

**Why You Should Join Us**:

- Growing EHS SaaS business backed by Apax partners
- Flat structure and ability to positively influence business strategy
- Opportunity to grow, develop and continually learn within role and other areas of the finance department
- Hybrid working arrangements
- Positive and inclusive culture

**Responsibility**:
Purchase Ledger
- Ensuring all supplier invoices received are checked and sent for approval in line with department KPI’s and accurately processed on our finance system.
- Generating weekly payment runs and posting to the ledger
- Maintaining supplier accounts and records
- Chase key stakeholders for unapproved invoices in line with department KPI’s

Expenses
- Set up of new employees in Concur, and all relevant information is sent to the employee & support with expense queries
- Raise and generate weekly/monthly expense payments and upload journals in AX

Travel Desk
- Completion of travel and accommodation requests for all employees in line with department KPI’s
- Monthly reconciliation of corporate credit card

Purchasing
- Deal with the general purchasing requirements for the company in line with department KPI’s
- Set up of New Suppliers in line with the companies on boarding process.

All Areas
- Maintaining department mailboxes, providing prompt and professional responses to build lasting relationships with our suppliers and liaising with internal colleagues regarding queries raised to ensure a suitable resolution is obtained.
- Undertake ad-hoc duties as required and requested

**Your Skills**:

- Previous exposure to accounts payable/finance is preferred
- Degree education is looked upon favorably / any exposure to a financial role
- Demonstrated ability to meet deadlines, determine priorities and organize work to meet objectives in a high-volume transaction environment with strict deadlines
- Strong attention to detail and accuracy
- Intermediate excel skills required
- Positive go-getter attitude, ability to multi-task, work successfully under pressure and manage multiple deadlines
- Excellent written and verbal communication skills
- Strong interpersonal skills to collaborate with team members, finance staff, business contacts and suppliers

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