Diary Secretary to Defra Ministers
3 weeks ago
**Details**:
**Reference number**:
- 266526**Salary**:
- £29,082 - £30,402- For details of our pay on appointment policy, please see below under the heading ‘Salary’.**Job grade**:
- Executive Officer**Contract type**:
- Permanent**Business area**:
- DEFRA - S&C - Strategy**Type of role**:
- Administration / Corporate Support
- Policy**Working pattern**:
- Full-time**Number of jobs available**:
- 2Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- LondonAbout the job
**Job summary**:
- The Department for Environment, Food and Rural Affairs (Defra) is the UK government department responsible for safeguarding our natural environment, supporting our world-leading food and farming industry, and sustaining a thriving rural economy. Our broad remit means we play a major role in people's day-to-day life, from the food we eat, and the air we breathe, to the water we drink.**Job description**:
The roles involve daily direct interactions with Ministers, special advisers, senior officials and external stakeholders. You will often be the first point of contact for those who wish to get in touch with Ministers.
You will be responsible for planning and managing the Minister’s diary, working closely with the wider Private Office team to support the organisation of visits, meetings, other engagement & the day-to-day management of the Minister’s diary.
You will be responsible for coordinating and managing the handling of Minister’s stakeholder invitations and meeting requests, ensuring appropriate responses are provided in coordination with other Minister’s offices.
- Strategic planning of Minister’s diary, developing a high-level understanding of key departmental priorities and ensuring efficient and appropriate use of Minister’s time
- Day-to-day management of Ministers diary - setting up meetings, and adapting quickly to changes to ensure smooth and effective management of Minister’s time. Prepare daily diary packs, ensuring Ministers have all the relevant briefing they need for their meetings
- Responsible for handling invitations sent to Ministers - working with the wider Private Office teams and policy officials to produce advice for Ministers, and oversee the responses sent
- Assist with the planning of Ministerial visits both within the UK and overseas
- Any other tasks as agreed with your line manager
**Person specification**:
- Excellent organisational and prioritisation skills, with the ability to work effectively across a range of tasks, reprioritising, escalating and communicating effectively as required to deliver to tight deadlines
- A clear and demonstrable ability to work at pace in an outcomes and quality focused way
- Sound judgement and ability to make tough decisions and recognise when to escalate difficult issues
- Strong oral and written communication skills, as well as excellent interpersonal skills with a proven record of establishing, building and maintaining strong, collaborative and productive relationships
- Experience of building productive stakeholder relationships, often bringing together people with differing views to develop consensus and support
- Confidence to have difficult conversations with senior people and make tough decisions
- Committed to promoting and maintaining an inclusive work environment
**Behaviours**:
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Delivering at Pace
- Seeing the Big Picture
- Communicating and Influencing
**Benefits**:
A career in the Civil Service is like no other. If you’re looking to join a world class team and develop your career with us, then the Civil Service is the place for you You might be wondering, “what’s in it for me”? Take a look below at some of the benefits available to you as a civil servant in Defra.
**Strategy Directorate Benefits**
- Learning and Development_
Everyone in Defra is supported to develop their skills and capabilities. When you join the Directorate, you will be welcomed into your new team through an induction programme that will provide you with helpful information on the civil service, Defra, our work and our policies. Your line manager will also work with you to establish your priorities for the year, developing a performance, learning and development plan tailored to you and your role, while also working with you to connect you with a civil service mentor to help empower you in your new role with the opportunity to benefit from paid for coaching.-
**Department Benefits**
- Technology_
We’re a firm believer in agile and flexible working. When you join Defra, we’ll kit you out with a new Windows 10 Laptop, smartphone and rucksack to make sure that you perform your best wherever you are.- Leave_
25 days' paid leave per annum rising to 30 days after five years’ service, in addition to eight public holidays and the Queen’s Birthday privilege day. We also offer- competitive maternity,
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