Admin Assistant
2 days ago
We have a fantastic opportunity for an Admin Assistant within (Fleet Management), working at a Leading Local Authority in Preston, Lancashire. This is a full-time role for the next 6 months.
**The Role**
Your role will be to provide efficient and effective administration of the Constabulary’s fleet using the Fleet Management (Tranman) system. Also providing a professional customer focused service reception function for all internal and external enquiriesand visitors to the department.
**Duties**
- To provide a customer focused service to all visitors, customers and contractors making enquiries or visiting Service Reception.
- Operate a triage service for all vehicle defects to ensure they are handled in the most appropriate manner.
- Administrate the fleet accident and repair process and driver data records data base.
- Liaise with the insurance assessor in order to action vehicles damaged and allocate to appropriate workshops for repair.
- Administer the force driving licence system and all associated duties.
- Provide advice and guidance to Police Officers and Police Staff on vehicle repairs.
- To provide a call handling function for fleet enquiries within the office as required.
- Give timely and regular updates to customers, including realistic timescales for service, repair work and warranty work.
- Support and assist the planning and administration of servicing schedules for the Constabulary’s fleet, taking operational priorities into account.
- To effectively plan and arrange for vehicles to be moved around the Constabulary by closely liaising with Fleet Recovery Drivers and customers.
- Effective communication with managers and colleagues within the fleet department, highlighting priorities and issues where necessary
- Efficient administration of the Fleet Management Software, ensuring that comprehensive records for all Constabulary vehicles are accurately recorded and maintained.
**Key Requirements**
- Must have previous Administration experience, ideally within Fleet Management
- Full Police Vetting will be required for the role
- Full UK Driving Licence, and access to a vehicle
- Excellent IT Skills, for logging any information on the Internal systems.
- Excellent people skills, being able to talk to the public, clients, colleagues, and other senior professionals.
**Employee Benefits**
- Reed Reward Benefits and Discounts
- Flexible Payment Options i.e. PAYE / Umbrella and Ltd options
- Weekly Pay, with Online Timesheet system
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