Assessment Secretary

4 weeks ago


Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Family Health - Children's Hospital

**Grade**
- Band 3

**Contract**
- Permanent

**Hours**
- Part time - 32.5 hours per week (Monday - Friday. Remote working options will be considered for part of the week)

**Job ref**
- 164-5093819-D

**Site**
- Children's Development Centre, Nottingham City Campus, Hucknall Road, Nottingham, NG5 1PB

**Town**
- Nottingham

**Salary**
- £22,816 - £24,336 per annum / pro rata

**Salary period**
- Yearly

**Closing**
- 26/08/2023 23:59

Job overview

Main duties of the job

In addition to the summary below you need to familiarise yourself with the full job description and person specification documents attached to this advert.

To provide comprehensive secretarial and administrative support to all members of the Child Development Multi-Disciplinary Team ensuring a co-ordinated service for children and young people with complex needs. This is the central administration role for the pathway assessment and support for children with complex needs and their families. Coordination of meetings and organisation of reviews etc with agreed time periods takes up a large proportion of the administration.

Working for our organisation

Nottingham University Hospitals NHS Trust (NUH) recognises that its ability to be the best for patients depends on the talent and commitment of all our employees. As a service we are committed to continuous professional development for all our staff through a range of opportunities that involve training courses and involvement in service developments.

NUH has a set of values and behaviours to improve the experience for our patients and our staff (We are here for you). This means that in undertaking this role the post holder is expected at all times to behave is a way that demonstrates commitment to the delivery of thoughtful patient care and continuous improvement.

Detailed job description and main responsibilities

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Adhere to Values and Behaviours to meet the Trust’s expectation.

To co-ordinate/forward plan the weekly Assessment Team Around the Child Meetings for new and existing patients working with the Child Development Team at the Children’s Centre, to include preparation of the Agenda. Preparation of assessment reports for all team members, liaison and other administration tasks associated with this team.

Developing and maintaining a comprehensive bring forward systems to identify reviews.

To establish and maintain admin systems/databases for the Clinical Audit.

Administration of appointments via Clinic.

To undertake all audio-transcription or copy typing using the word processing system to include the photocopying and distribution of typed medical reports/letters.

Chasing professionals involved with family/child for reports and copying/pasting reports from eg System 1, Notis.

To participate in audits and other processes to improve the delivery of care to the children. Produce clinical audit information annually/6 monthly or more frequently as requested by the Lead Consultant.

To maintain a diagnostic database of patient details for the Child Development Team and designated paediatricians.

To liaise effectively with other users including hospitals, clinicians, parents/carers and agencies associated with the children’s services.

To deal with the opening and distribution of mail, linking up notes and results as necessary.

To receive and refer telephone enquiries sensitively and appropriately, taking messages as required. Relaying appropriate calls and messages proactively.

To organise meetings and venues for doctors as and when required.

To liaise with Paediatricians and other clinicians in all aspects of this post.

To liaise with schools/nursery to organise school review for first handover meeting which the doctor will chair (meetings are normally handed over to school when the child reaches 5 years).

To maintain the confidentiality of patients and other hospital information at all times.

To comply with the Health & Safety Policies, reporting all accidents and incidents to the appropriate manager.

To undertake relevant training and maintain current knowledge of hospital policies.

To book Interpreters using the hospital booking system and liaising with interpreter when families struggle with communication.

Completion of feedback forms with families for clinical audit purposes.

Person specification

Training and qualifications

Essential criteria
- RSA III word processing or equivalent experience
- 5 GCSE’s or equivalent C or above - must include English
- Computer literate to ECDL standard or equivalent

Experience

Essential criteria
- Proven typing and administration experience
- Fast and accurate audio typing
- Experience in using Microsoft Office and Outlook
- Demonstrates an understanding of patient / client confidentiality
- Can complete l


  • Assessment Secretary

    4 weeks ago


    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    In addition to the summary below you need to familiarise yourself with the full job description and person specification documents attached to this advert. To provide comprehensive secretarial and administrative support to all members of the Child Development Multi-Disciplinary Team ensuring a co-ordinated service for children and young people with complex...

  • Assessment Secretary

    1 month ago


    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Family Health - Children's Hospital - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Part time - 32.5 hours per week (Monday - Friday. Remote working options will be considered for part of the week) - **Job ref** - 164-5093819**Site** - Children's Development Centre, Nottingham City Campus, Hucknall Road, Nottingham, NG5...

  • Clinical Secretary

    1 month ago


    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    We have an exciting opportunity for a Clinical Secretary for Rapid Response Liaison Psychiatry based at Queens Medical Centre. The service is primarily on 2 acute hospitals, Queens Medical Centre and Kings Mills Hospital. The service works closely with acute providers of care to reduce the number of inappropriate admissions to hospital, positively reduces...

  • Clinical Secretary

    4 weeks ago


    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    We have an exciting opportunity for a Clinical Secretary for Rapid Response Liaison Psychiatry based at Queens Medical Centre. The service is primarily on 2 acute hospitals, Queens Medical Centre and Kings Mills Hospital. The service works closely with acute providers of care to reduce the number of inappropriate admissions to hospital, positively reduces...

  • Clinical Secretary

    4 weeks ago


    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    We have an exciting opportunity for a Clinical Secretary for Rapid Response Liaison Psychiatry based at Kings Mill Hospital. The service is primarily on 2 acute hospitals, Queens Medical Centre and Kings Mills Hospital. The service works closely with acute providers of care to reduce the number of inappropriate admissions to hospital, positively reduces...

  • Ward Secretary

    1 month ago


    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    We are looking for a Ward Secretary to assist with the daily administration of our Inpatient Wards based at The Wells Road Centre. This is a new and exciting post and we are looking for a motivated and skilled person to be able to join and be part of the ward teams providing administrative support for all levels. The Wells Road Centre is an Inpatient Unit...

  • Ward Secretary

    4 weeks ago


    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    We are looking for a Ward Secretary to assist with the daily administration of our Inpatient Wards based at The Wells Road Centre. This is a new and exciting post and we are looking for a motivated and skilled person to be able to join and be part of the ward teams providing administrative support for all levels. The Wells Road Centre is an Inpatient Unit...


  • Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    The Specialist Eating Disorder Team are looking to recruit an experienced Clinical Team Secretary. You will be joining a friendly, dynamic and professional multi-disciplinary team who work with adults who are experiencing an eating disorder. Our team covers the Nottinghamshire locality and your role will be based at our Mandala Clinic in Nottingham, although...


  • Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    To provide efficient administrative and secretarial services to include the typing of letters and reports ensuring accuracy and a high standard of presentation. General office duties which will include answering the telephone, taking messages, photocopying, dealing with post, electronic filing, scanning, uploading and associated duties in an efficient and...


  • Nottingham, United Kingdom Highcroft Surgery Full time

    **Job Title**: Practice Secretary/Administrator Reports to: Lead Secretary/Administrator Job Overview: - To be responsible for undertaking a wide range of administrative duties and the provision of administrative support to the multidisciplinary team. This includes workflow optimisation which involves processing incoming documents, assigning to the...


  • Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    Due to the development of a new young people’s gender service, there is an exciting opportunity for a Clinical Secretary/ Admin Team Lead to join The Nottingham Young people’s Gender Service (NYGS) at the forefront of delivering care and support to young patients. NYGS are recruiting to a new team comprising Consultant Psychiatrist, Paediatrics,...


  • Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 4 **Main area** - Administration and Clerical - **Grade** - Band 4 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week - **Job ref** - 164-5094146**Site** - Queens Medical Centre - **Town** - Lenton, Nottingham - **Salary** - £23,949 - £26,282 Per Annum - **Salary period** - Yearly - **Closing** - 30/03/2023 23:59Job...


  • Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 4 **Main area** - Administration and Clerical - **Grade** - Band 4 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week - **Job ref** - 164-5094146**Site** - Queens Medical Centre - **Town** - Lenton, Nottingham - **Salary** - £23,949 - £26,282 Per Annum - **Salary period** - Yearly - **Closing** - Today at 23:59Job overview The...

  • Personal Assistant to

    4 weeks ago


    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    We are looking to recruit a full-time Personal Assistant to the East Midlands Cancer Alliance Centre for Psychosocial Health. The role will require support to the team. The EMCA Centre for Psychosocial Health is a project funded by the East Midlands Cancer Alliance and provides high quality psychological assessment, and interventions for adults experiencing...

  • On-programme Advisor

    4 weeks ago


    Nottingham, United Kingdom Buttercups Training Full time

    **Main purpose of job** To perform a variety of administrative duties ensuring compliance to the apprenticeship funding rules and to provide guidance to internal and external stakeholders to support apprentices to achieve their programme. **Duties include**: - Providing guidance to external and internal stakeholders on apprenticeship requirements -...


  • Nottingham, United Kingdom Buttercups Training Full time

    **Main purpose of job** To perform a variety of administrative duties ensuring compliance to the apprenticeship funding rules and to provide guidance to internal and external stakeholders to support apprentices to achieve their programme. **Duties include**: - Providing guidance to external and internal stakeholders on apprenticeship requirements -...


  • Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    Nottinghamshire Healthcare NHS Foundation Trust is seeking to appoint a full-time 10 PA Consultant Old Age Psychiatrist to join a fully supported multidisciplinary Community Mental Health Team in the Mansfield and Ashfield area of Nottinghamshire. An RRP of 20% of the minimum point of the National Consultant (2003) contract will be paid for this post, which...

  • Hmp Nottingham

    1 month ago


    Nottingham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 307896**Salary**: - £25,752 - £27,116**Job grade**: - Administrative Officer- HMPPS Band 3**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the...


  • Nottingham, United Kingdom Service Care Full time

    Service Care Solutions are looking for a Business Support Officer to work within the Nottinghamshire Police on an 18-month contract. **Location**: Nottingham **Job roles/responsibilities**: To support the VRU project management function ensuring proper administration and co-ordination of VRU functions including meeting administration, project boards and...

  • Patient Administrator

    1 month ago


    Nottingham, United Kingdom InHealth Group Full time

    **About The Role**: **Job Title**:Patient Administrator **Location**:Nottingham PET CT **Salary**:Competitive **This role is working 37.5 hours per week on a rota shift pattern basis from Monday to Sunday. Our Patient Administrators normally work 5 x 7.5 hour shifts per week, but there is some flexibility around this and we will be happy to discuss...