Office Assistant

4 weeks ago

Birmingham, United Kingdom NFP Europe Full time

We are recruiting for an **Office Assistant**, to join our team, based in **Birmingham**. As Office Assistant you will have overall responsibility for facilities management at our UK offices, as well as other administration and HR-related duties.

**Overview of duties**:

- Facilities management - work with procurement lead to ensure office supplies and resources are restocked
- Ensure offices are well presented and fit to receive visitors where appropriate
- Coordination of security management for the office footprint
- Escalation point for office maintenance issues and point of contact for suppliers such as air conditioning, building contractors and cleaners
- Post distribution and management including booking of couriers where needed
- Manage health and safety procedures and ensure the correct number of fire marshals and first aiders are trained
- Keyholder for Birmingham and Bromsgrove offices on a rota basis
- Allocation of office and carpark passes and welcoming of new starters at NFP
- Administration to support the human resources
- Occasional travel to other UK sites, as required by the business

**Person specification**:
**Knowledge, skills and abilities**:

- Well organised with strong time-management skills
- Ability to work as part of a team but also autonomously
- Problem solver
- Good at building relationships
- Good verbal and written communication skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proficient in MS office suite
- Excellent communication, and interpersonal skills, with a professional demeanour

**Education and/or Experience**:

- English and Maths GCSE
- Two or more years of experience in office management (preferred)

**Key information**:
**Salary**:Competitive depending upon experience
**Hours**:35 hours Monday - Friday
**Location**:Birmingham - Hybrid

**If this sounds like something you are interested in please apply, or contact Paige Hughes or Lucy Reed for further information.**

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Free flu jabs
- Life insurance
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday

Ability to Commute:

- Birmingham, B3 1UF (required)

Work Location: Hybrid remote in Birmingham, B3 1UF

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