Systems and Office Administrator

5 months ago

Cardiff, United Kingdom Yolk Recruitment Full time

**Systems and Office Administrator - **Cardiff, Flexible and Hybrid work options. £25,000

Would you like to join a growing company, with a great local brand, a culture we're proud of and clients across the globe? We are Recolution, a collection of recruitment companies including Yolk Recruitment, Conexus, and City Executive

But our recruiters need support. They can only do their best if we have an office environment, technology and training that gives them what they need.

We're passionate about our staff and offer responsibility, a resoundingly friendly working atmosphere and training that will enable you to deliver.

We are looking for a Systems and Office Administrator to join our shared services team. This role offers diversity, challenges, and a chance to make a meaningful impact. Reporting to the Head of Systems and L & D, you'll receive thorough training and ongoing support as you settle into your new position.

We care about our people, they are at the centre of everything we do. We have a strong commitment to staff welfare, diversity and inclusion and corporate social responsibility. We'll continue to train and develop you in your career. Along the way hopefully it will also be fun, rewarding and enjoyable. Hopefully that's what you want?

**This is what you'll be doing**

The Systems and Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the business. The role responsibilities are diverse, but the main purpose is to support our people to make sure they have what they need to be amazing

**Key responsibilities**:

- ** Office Support and Maintenance - **Ensuring a clean and safe workplace, maintaining office standards and general admin support as required.
- ** Systems Support -** Providingbasic on-site support to our amazing users, coordinate with third party suppliers to fix issues and manage user set up. This could be Our internal CRM, Jobboards or Social Media platforms like LinkedIn
- ** Purchasing and Asset Management - **Procurement of office supplies, and regularly checking stock levels so everyone has what they need
- ** Event Coordination - **Planning, coordination, and support for amazing events. We want everyone to have a good time
- ** Learning and Development (L&D) Administrative Support - **Manage and update training documentation and SharePoint file libraries helping keep everything looking great and on brand
- ** Data Quality and Integrity - **Maintain data quality and integrity by encouraging correct system usage. Merging duplicates, deleting records, and addressing data issues to help our people talk to the right people
- ** Reporting - **Generate reports. primarily using Excel, including data quality reports and management reports so we know we're doing the right things

**This is what you'll need**

Attitude and personality are most important, skills can be trained. But you should relish the idea of a diverse role where no 2 days are the same. Hopefully you'll have most of the following:

- Strong organisational skills - there will be a lot to keep track of
- Self-motivated and capable of self-management - you'll always be working with our people, but we need someone able to just get on with it
- IT and digitally literate, comfortable with MS Office, including Excel - Our tech is designed to be simple to use but its at the heart of keeping our business running smoothly
- Comfortable with data handling
- Personable and approachable, everyone is going to come to you or help
- Excellent communication skills (written and verbal) - we like to keep things documented
- Ability to interact confidently with our Directors
- A creative eye, comfortable making simple templates using Canva or a similar tool

Everything else you can learn with training and support along the way

**And this is what you'll get in return**:
We believe that people want to make a difference and take pride in what they do. We believe people make the biggest contributions when they have the freedom to express ideas and try new thing. We'll support you in this and continue to develop your career with you. We also offer a wide range of benefits including:

- Salary of £25,000
- Hybrid working with flexible business hours Monday to Friday
- Free onsite parking
- 22 days of annual leave to start. This rises by 1 day for every completed year
- Christmas shutdown days in addition to annual leave
- An extra day off to celebrate your birthday
- Charity days to support our CSR initiatives
- Great social events throughout the year
- Quarterly adventures for our top performers and support staff
- A fully expensed summer party
- Company holiday - when we hit our yearly target everyone enjoys an all-inclusive company holiday with us
- Sage Employee Benefits worth up to £1k
- Private medical healthcare plan including on-demand GP, Optical and Dental cover
- Pension advice from our expert at St James Place

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