Business School Operations Coordinator

2 weeks ago


South Kensington, United Kingdom Imperial College London Full time

An exciting opportunity to join a leading Business School and globally renowned University. We are looking for a brilliant Operations Coordinator to help provide administrative support within the Business School on key school-related projects and processes in a fast-moving environment.

Working as a central part of the Dean’s office team, you will require excellent administrative and time management skills to balance multiple tasks in a variety of areas. You will be proactive in your approach, and work methodically and at pace. The post involves a high level of interaction with staff at all levels, including very senior staff, and occasionally external visitors, therefore you must combine a professional approach with a friendly and welcoming manner.

Given the sensitive nature of the information the post holder is privy to in this role, a high level of confidentiality and discretion is always expected.

**Duties and responsibilities**:

- You will work directly with Head of Strategic Operations to support the administration of various projects and processes, including Business School HR, induction, reporting requirements, strategic projects, and information dissemination.
- You will also work with the Senior Leadership, including the Dean, Vice Deans, FOO, and Director of Operations and Planning, to support with ad hoc projects and administrative support when needed.
- Finally, you will also work with the wider Dean’s Office Team, playing a part in the support of business-critical events and meetings.

**Essential requirements**:

- A degree or proven experience at a similar level.
- Excellent administration skills gained in previous relevant role(s), preferably within Higher Education or a customer-focused sector.
- Previous experience in supporting multiple projects and managing conflicting or changing priorities.
- Experience of dealing with confidential or sensitive material.
- Experience of gathering, collating, and storing data appropriately.
- Confidence and experience in using a range of software and online tools, including Microsoft Office 365 products and other collaboration and survey tools.
- Proven ability to produce clear and professional written communication.
- Ability to work independently with mínimal supervision, use initiative and problem-solve.
- Able to work as a team player and be flexible in providing ad-hoc support to the Deans’ office team with various projects or activities.

Full job requirements can be found on the attached job description.

**Further information**:
This is a full-time, open-ended contract.

As part of Imperial College, you will also have access to a generous leave allowance, and various College-supported benefits.

Hybrid working may be considered for this role. Staff working in roles that are suitable for hybrid working will normally be expected to work 60% of their time onsite. The opportunity for hybrid working will be discussed at interview.

**Documents**:

- Job Description - Operations Coordinator.pdf


  • Programme Coordinator

    4 weeks ago


    South Kensington, United Kingdom Imperial College London Full time

    We are seeking to recruit a Programme Coordinator to work within Imperial College Business School. The Business School is a world-leading research institute, home to a suite of innovative MSc and MBA programmes. This is an exciting opportunity to join a professional team. You will be working to a high-volume workload and you will be responsible for...


  • South Kensington, United Kingdom Imperial College London Full time

    This exciting new role is responsible for the planning, coordination, and delivery of the Key Stage (KS) 2/3 Maths Transition programme which is part of our wider engagement with our local schools and our local White City community. The programme is a multi-intervention outreach initiative engaging several local schools. It will target pupils in upper KS2,...


  • South Kensington, United Kingdom Imperial College London Full time

    The Faculty Services team at Imperial College Business School is responsible for facilities management, services, operational ICT, construction and refurbishment projects, minor works and space planning, it is a busy team overseeing space in 10 different buildings in South Kensington and additional space at the White City Campus. The Projects and Minor Works...


  • East Ham South, United Kingdom Ribbons and Reeves Limited Full time

    School Facilities Coordinator | Newham Do you have past School Facilities Coordinator experience and are seeking an exciting new opportunity? We are looking for a committed and enthusiastic School Facilities Coordinator, with a flexible approach to work and personable and compassionate attitude to join this schools Site Team. As the School Facilities...

  • Events Coordinator

    1 month ago


    South Kensington, United Kingdom Imperial College London Full time

    The venues team is an integral part of the Students' Union, delivering high quality events and operations across four bars and one nightclub in the heart of Imperial College campuses in central London. We are looking for a hardworking teammate wanting to be part of our exciting new Venues team. Working in an exhilarating and inspiring atmosphere, you will...


  • Kensington, United Kingdom The Cardinal Vaughan Memorial School Full time

    The successful candidate will have high expectations of pupils and experience of teaching a broad range of abilities to include A Level Economics and Business studies. Applications are welcome from both experienced teachers and ECTs, and the successful candidate will be supported fully in their career and professional development.The Cardinal Vaughan...


  • South Kensington, United Kingdom Imperial College London Full time

    To provide support for the Department’s undergraduate (UG) and MSc administration, including all admissions and relevant examination processes, assisting the UG Admissions Tutor, MSc Senior Tutor, Directors of Undergraduate, MSc, and MRes degrees and Examinations Coordinator. In addition, the post holder will provide an efficient and effective service to...


  • South East England, United Kingdom Ribbons and Reeves Limited Full time

    School Business Manager | Greenwich £50k-£60k, School Business Manager, Greenwich As School Business Manager you will be a valued and important member of the Senior Leadership Team and will contribute professionally to the administrative aspects of the school. The School Business Manager will be responsible for following financial procedures, budget...


  • South East England, United Kingdom Fairfield School of Business Full time

    Fairfield School of Business (FSB), an OFS registered private higher education provider founded in 2006 with campuses in London, Birmingham, Leicester and Luton. We provide industry-relevant qualifications in business and healthcare management, in partnership with leading UK universities. We are also committed to providing access to higher education to...


  • South East London, United Kingdom Ribbons and Reeves Limited Full time

    School Business Manager | Greenwich £50k-£60k, School Business Manager, Greenwich As School Business Manager you will be a valued and important member of the Senior Leadership Team and will contribute professionally to the administrative aspects of the school. The School Business Manager will be responsible for following financial procedures, budget...


  • South Kensington, United Kingdom Imperial College London Full time

    The Institute is an exciting new collaborative research initiative that will harness expertise as it leads in breakthroughs towards achieving the transition to net zero aviation. Reporting to the Communications and Events Manager, you will be responsible for event and meeting logistics, managing the Institute’s digital presence and coordinating multimedia...


  • South East England, United Kingdom Ribbons and Reeves Limited Full time

    School Business Leader | Southwark £78,000, School Business Leader, Southwark. Are you an experienced School Business Leader seeking a new and exciting role? If so, Ribbons & Reeves is partnering with a highly reputable Outstanding Rated Secondary School in Southwark in need of a School Business Leader! As the School Business Leader for this community,...


  • South Kensington, United Kingdom Imperial College London Full time

    Do you enjoy working with people and providing an outstanding customer service experience? Do you thrive working under pressure in an environment with changing priorities? If so, this is a fantastic opportunity for a HR professional to progress their career. The HR Staff Hub is the first point of contact for all HR, Payroll and Pensions queries and is also...

  • Schools Senior PA

    4 weeks ago


    Kensington, Merseyside, United Kingdom CloudStone Education Services Full time

    CloudStone Education are currently recruiting for a highly organised and professional individual to join a school based in Kensington & Chelsea as the Headteacher's Personal Assistant. As the PA to the Headteacher, you will provide comprehensive administrative support, enabling the smooth operation of the school's leadership team. Responsibilities: *...


  • South West London, United Kingdom eRecruitSmart Full time

    **About the company** Our client transforms young lives through enterprise by offering holistic and personalised business guidance and support to in-need marginalised young entrepreneurs across London, aged 16 to 30 through workshops, programmes and 1:1 business coaching. They work in collaboration with young people to enable them to start their own...


  • South Kensington, United Kingdom Imperial College London Full time

    We have an exciting new opportunity for a Reporting Administrator/Data Coordinator to join the Academic Ventures & Technology team in Imperial College’s EnterpriseDivision. This role sits within the Academic and Technology Ventures (ATV) team which is part of the Enterprise Division at Imperial College. Enterprise works with industry, academics, students...


  • South East England, United Kingdom Ribbons and Reeves Limited Full time

    School Business Leader | Southwark £78,000, School Business Leader, Southwark. Are you an experienced School Business Leader seeking a new and exciting role? If so, Ribbons & Reeves is partnering with a highly reputable Outstanding Rated Secondary School in Southwark in need of a School Business Leader! As the School Business Leader for this...

  • Product Development

    2 weeks ago


    Kensington, United Kingdom Simpson Judge Ltd Full time

    **Product Development & Production Coordinator** **£38,000** **West London** **Simpson Judge is working in exclusive partnership with a leading beauty business based in West London who, due to recent growth, are keen to recruit an industry professional who has experience of the full product development process including production! You will work in close...

  • Teacher of Maths

    3 weeks ago


    Kensington, United Kingdom The Cardinal Vaughan Memorial School Full time

    The Cardinal Vaughan Memorial School is seeking an enthusiastic, committed and well-qualified Teacher of Maths.The successful candidate will have high expectations of pupils and experience of teaching a broad range of abilities to include A Level Art. Applications are welcome from both experienced teachers and ECTs, and the successful candidate will be...


  • East Ham South, United Kingdom Frazer Jones. Full time

    Responsible Business CoordinatorAre you passionate about making a positive impact? Frazer Jones have partnered with our client on an exciting new position a Responsible Business Coordinator.Our client is ideally looking for a candidate who has experience with social mobility, coordinating volunteering and experience in fundraising activities to join the...