Postgraduate Programmes Coordinator

2 months ago


South Kensington, United Kingdom Imperial College London Full time

To provide support for the Department’s undergraduate (UG) and MSc administration, including all admissions and relevant examination processes, assisting the UG Admissions Tutor, MSc Senior Tutor, Directors of Undergraduate, MSc, and MRes degrees and Examinations Coordinator. In addition, the post holder will provide an efficient and effective service to the staff and students of the Department, covering the full range of activities in the Student Office. The post holder will be the main port of call for student services, supporting students with information and advice.

**Duties and responsibilities**:
**Admissions and student support duties**

Acting as the first point of contact and providing information for staff, students and other internal and external visitors and callers to the Teaching Support Office.

Arranging UG admissions interview days.

Liaising with other College divisions such as the Registry, Accommodations Office, Disability Office, Tuition Fees and International Office.

Maintaining and updating undergraduate and MSc/MRes student records.

**Examinations Duties**

Assisting the Examinations Coordinator with the day-to-day running of the examinations process, including correspondence with academic staff, external examiners and the Registry (and students), checking timetables and other exam documentation.

Collating all examination materials for review by the external examiners.

Liaising with academic staff to ensure comprehensive responses to external examiner comments.

Collection, distribution and safe storage of draft examination papers to and from academic staff and external examiners.

Support other Teaching team members at busy times of year to ensure efficient service delivery, as directed by the Teaching Support Manager.

**Essential requirements**:
Educated to degree level (or equivalent) or a comparable level of professional experience

Experience of working in a busy administrative role within an academic environment

Experience of dealing with confidential material at a senior level

Experience of dealing with admissions and examination processes

Strong IT skills, including a working knowledge of Microsoft Office and databases

Commitment to producing quality work using accuracy and attention to detail

Ability to interact with all levels of staff and students with confidence and diplomacy

Ability to perform effectively under pressure, with excellent organisational and time management skills

**Further information**:
**Documents**:

- Postgraduate Programmes Coordinator JD.pdf



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