Outreach Programmes Administrator
2 weeks ago
We have a great opportunity to join the long-established Outreach team at Imperial College London. The Outreach Programmes Administrator is a key role within the team that looks after the administration of our programme of summer schools, as well as supporting our student ambassador scheme.
If you enjoy combining effective administration and communication skills and have an interest in widening participation and schools engagement, then this may be a role for you
Our summer programmes reach over 400 young people every year, engaging them with STEM and higher education, and supporting their progression to university. The successful postholder will work the Summer Schools Coordinator to ensure these programmes are organised and delivered successfully.
**About the Outreach Team**
**Duties and responsibilities**:
In this role, the duties will include:
- Coordinating the promotion of our on-campus and online summer schools to eligible young people, including updating marketing materials, websites and social media platforms
- Managing our inbox and communicating sensitively and accurately with young people, parents/guardians and teachers before, during and after their time on our programmes
- Supporting the administration of summer work opportunities for ambassadors, including scheduling training and accurate documentation for all summer school staff
- Collaborating closely with internal events and accommodation teams to book facilities, catering and equipment for our programmes
- Responsibility for data collection and manipulation, using MS Office products and our custom databases.
- Supporting the wider team during ambassador recruitment cycles, including casual staff onboarding administration
- Supporting the team with administration of ambassador work opportunities, including allocations and payroll processes
**Essential requirements**:
- Experience of working with databases, MS Excel, including the ability to manipulate and analyse information
- Ability to interact sensitively with our prospective participants and their supporters
- A methodical and detail orientated approach to tasks
- An understanding and interest in the widening participation agenda within Higher Education.
**Further information**:
Applications should be submitted online
- The College is currently trialling a Work Location Framework until early 2023. Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite. The opportunity for hybrid working will be discussed at interview._
**Documents**:
- Outreach Programmes Administrator - JD-PS.pdf
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