Administrative Coordinator for The Brahmal

1 month ago


South Kensington, United Kingdom Imperial College London Full time

The Institute is an exciting new collaborative research initiative that will harness expertise as it leads in breakthroughs towards achieving the transition to net zero aviation.

Reporting to the Communications and Events Manager, you will be responsible for event and meeting logistics, managing the Institute’s digital presence and coordinating multimedia production. You will also undertake creation of graphics and stories with a strong news-sense and ability to adapt scientific research for the lay audience.

You will provide day-today administrative assistance including diary management, travel arrangements and processing expenses.

As a busy and varied role, you will be proactive with excellent organisational skills and the ability to prioritise workloads. You must also be able and willing to undertake a wide variety of work, so flexibility and creativity are desirable. The ability to complete tasks with mínimal supervision is essential.

**Duties and responsibilities**:

- Support the mission of the Institute nationally and globally with communications and administrative support to the Director, academics and affiliates.
- Responsible for enhancing reach opportunities through multimedia, writing news and planning events.
- Ownership of the Institute’s website, social media presence and participation in relevant online conversation.
- Work with individuals across research fields and the Professional Services team for the delivery of projects.

**Essential requirements**:
You should have A levels or equivalent qualification or be able to demonstrate relevant experience.
- Experience of high-level administration supporting senior members of staff or academics
- Experience with procurement/purchasing systems
- Ability to adapt complex scientific information for the lay audience
- Experience of using a variety of web-based tools including a CMS for web updates
- Experienced of running multiple social media channels and content creation for target audiences
- Strong interpersonal and communications skills
- Excellent attention to detail
- Excellent IT skills including MS Office
- Ability and willingness to adapt to changing timetables or work patterns, as needed by changing circumstance

**Further information**:

- Please note - this post is offered as a part-time, 0.6 FTE, fixed term position for three years and is based in the Brahmal Vasudevan Institute of Sustainable Aviation at Imperial College London (South Kensington Campus). Applications for the post as a full-time opportunity will also be considered.
- The College is currently trialling a Work Location Framework until early 2023. Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite. The opportunity for hybrid working will be discussed at interview._

**Documents**:

- Job Description Administrative Coordinator Brahmal Institute.pdf



  • South Kensington, United Kingdom Imperial College London Full time

    Do you enjoy working with people and providing an outstanding customer service experience? Do you thrive working under pressure to deliver a proactive essential service that impacts on staff from across Imperial? If so, this is a fantastic opportunity for a HR professional to develop their career in a supportive environment. The role of Progression...


  • South Kensington, United Kingdom Imperial College London Full time

    This is an exciting opportunity for someone who is collaborative and focused on delivering outstanding customer service! Join us as a Recruitment Coordinator to be part of a hard-working and ambitious team while developing your career with a world-class institution. **Duties and responsibilities**: You will provide comprehensive recruitment administration...


  • South Kensington, United Kingdom Imperial College London Full time

    This is an exciting opportunity for someone who is collaborative and focused on delivering outstanding customer service! Join us as a Recruitment Coordinator to be part of a hard-working and ambitious team while developing your career with a world-class institution. **Duties and responsibilities**: You will provide comprehensive recruitment administration...


  • South Kensington, United Kingdom Imperial College London Full time

    This is an exciting opportunity for an organised and structured individual who is passionate about climate change to contribute to the success of Undaunted - Imperial’s climate change innovation activity. The Undaunted Administrator will be responsible for ensuring that Undaunted’s day-to-day operations run smoothly, including managing its facilities...


  • South Kensington, United Kingdom V&A Full time

    V&A Academy is a school of creativity. We put on courses, workshops and events for a wide range of adult audiences, online and in-person. This post provides coordination and administration for online and face-to-face programmes delivered by the V&A Academy. **Advert closes midnight 22nd January 2023** **Interviews w/c 30th January


  • South Kensington, United Kingdom Imperial College London Full time

    Working with the Student Liaison Officer, the Student Experience Administrator, PG Welfare Tutor, the Departmental Teaching team, Administrators and student leaders, you will be responsible for the provision of an effective and professional service to enhance and support the student experience. **Duties and responsibilities**: The Student Experience...


  • South Kensington, United Kingdom Victoria and Albert Museum Full time

    The V&A is the world’s leading museum of art, design and performance, housing a collection of over 2.3 million objects that document 5,000 years of human creativity from across six continents. Working with and for our visitors, we are changing how our extensive Collections are cared for, seen, understood, and enjoyed. The mission of the Collections Care...


  • South Kensington, United Kingdom Imperial College London Full time

    Are you highly organised, with exceptional attention to detail and a commitment to customer service that goes above and beyond? Are you an experienced administrator with excellent numeracy skills, at home writing copy or managing data sets? If so, then this role might be the perfect next challenge for you. As the final step in the student lifecycle, around...


  • South Kensington, United Kingdom V&A Full time

    The postholder will provide essential administrative and coordination support to the Design, Estate and FuturePlan departments. This is a busy and productive team, working across every area of the museum. The Administrator will need to be proactive in recognizing and responding to the needs of the division, to ensure operations run smoothly. They will need...


  • South Kensington, United Kingdom Imperial College London Full time

    Are you seeking an administrative role with plenty of variety in an ambitious, proactive, and enthusiastic team? If so, we’d love to hear from you! The Scholarships and Studentships Insights Officer is a new role that will support the strategic ambitions of the Scholarships and Studentships Steering Committee (SSSC). **Duties and responsibilities**: As a...


  • South Kensington, United Kingdom Imperial College London Full time

    If you are tech-savvy, have experience of collecting, analysing and reporting on data, have a can-do attitude with a passion for innovative developments, and are looking for an opportunity to make a difference using data and technology, then we have an exciting new opportunity for you! Based in the Careers and Student Life department at Imperial College...


  • South Croydon, United Kingdom Evergreen Power UK Full time

    EPUK Ltd are a leading Solar PV and insulation company in London and the home counties, we currently looking for an Installations Coordinator administrator to join our team as part of our ongoing expansion. We are looking for a dynamic personality to organise the teams installation diaries, liaise with colleagues and crews to run a smooth installation...


  • South Croydon, United Kingdom Evergreen Power UK Full time

    EPUK Ltd are a leading Solar PV and insulation company in London and the home counties, we currently looking for an Installations Coordinator Administrator to join our team as part of our ongoing expansion. We are looking for a dynamic personality to organise the teams installation diaries, liaise with colleagues and crews to run a smooth installation...


  • South Kensington, United Kingdom Imperial College London Full time

    Are you a proactive individual with excellent administration, organisation and communication skills, and the ability to work well as part of a team? Join one of the world’s top medical schools, supporting the education of tomorrow’s doctors and scientists. Imperial College London’s Faculty of Medicine is one of the world’s top medical schools at...


  • South Kensington, United Kingdom Imperial College London Full time

    Do you enjoy working with people and providing an outstanding customer service experience? Want to join a world leading university where you can really make a difference? If so, this is a fantastic opportunity to progress your career in Human Resources. The HR Staff Hub is the first point of contact for all HR, Payroll and Pensions queries and is also...


  • South Kensington, United Kingdom Imperial College London Full time

    Are you a highly organised programme coordinator looking to support students to progress to university? The Outreach team at Imperial College London have an exciting opportunity available to join the team as Outreach Online Programme Co-ordinator. This role is responsible for all aspects of our flagship mA*ths and Further mA*ths Online programmes, which...


  • South Shields, United Kingdom Compact for Race Equality South Tyneside Full time

    Job Title: Skills & Training Coordinator Responsible to: Chief Executive Officer (CEO) Location: 95 Fowler Street, South Shields, NE33 1NU (with travel to various venues as required) Hours: 22.5 hours per week Contract Type: Fixed Term **Salary**: £22,500 gross per annum Application Deadline: 31st May 2024 **Job Purpose** The Skills & Training...


  • South Kensington, United Kingdom Imperial College London Full time

    The Centre for Environmental Policy (CEP) provides a unique interface between science and technology and the economic and policy context in which it is developed and applied. Its focus is on environmental and development issues, including energy, pollution, conservation of natural resources, food and health security and poverty reduction. The Centre seeks to...


  • South Shields, United Kingdom Tyne Coast College Full time

    **CROSS COLLEGE - TYNE COAST COLLEGE-SOUTH SHIELDS & WALLSEND** **Student Services** **Administration Coordinator RTF2223-220** **Permanent** 37 hours per week Business Support Salary Scale SO1 Spine Points 23 - 25 £26,357 - £28,093 per annum **Closing Date: 16th March 2023** **Salary**: £26,357.00-£28,093.00 per year


  • Kensington, Merseyside, United Kingdom Nationalmuseums Full time

    Executive Assistant and Curatorial Coordinator We are seeking an Executive Assistant and Curatorial Coordinator to support our Director of Collections and Chief Curator. The V&A’s Collections Division comprises four curatorial departments, the V&A Research Institute, NAL and Archives, and Collections Care and Access. The curatorial departments are...