Undaunted Administrator

This is an exciting opportunity for an organised and structured individual who is passionate about climate change to contribute to the success of Undaunted - Imperial’s climate change innovation activity.

The Undaunted Administrator will be responsible for ensuring that Undaunted’s day-to-day operations run smoothly, including managing its facilities and resources. You will ensure efficient operations and manage the day-to-day relationships with our founders and a range of our partners to make sure that we are building a positive and collaborative climate innovation community in London.

We are looking for someone to support the operational function of Undaunted through a range of practical activities including delivering the Secretariat function for the Executive Board and governance structures of Undaunted, providing day-to-day administrative and office support, and helping with wider projects and events delivery to support our growing ecosystem and flagship climate innovation activity.

**Duties and responsibilities**:

- Establish and maintain appropriate administrative systems to run an efficient office
- Arrange and coordinate internal meetings and external visits, booking meeting rooms and catering, and making travel and accommodation bookings
- Manage Undaunted’s contacts in the Institute CRM
- Manage day to day financial activity by monitoring expenditure, tracking project budgets and forecasting expenditure
- Coordinate official visits, events and dinners with high profile visitors
- Provide support to larger events as part of the team, particularly the Climate Launchpad, Demo Day and Greenhouse evenings
- Support the Director of Innovation with ad hoc projects
- Coordinate the Undaunted Executive Board and any other formal committees

**Essential requirements**:

- Working in a complex office environment providing structured administrative support.
- Managing a wide range of stakeholder relationships in a collaborative setting
- Experience of arranging large meetings and workshops
- Experience of basic financial management and reporting including processing invoices and expenses
- Use of CRM systems and managing databases
- Ability to manage a busy workload, prioritise and manage own time effectively
- Strong ability to get along with a wide range of people and develop collaborative relationships
- Ability to show initiative and take decisions on routine matters, exercising judgment on when to refer issues to management

**Further information**:
This role is offered full time, fixed term for 2 years, and you will be based in The Royal Institute, Mayfair, and our South Kensington campus.
- The College is currently trialling a _Work Location Framework_ until early 2023. Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite. The opportunity for hybrid working will be discussed at interview._

**Documents**:

- JD - Undaunted Administrator.pdf