Project Administrator

6 months ago

Isle of Skye, United Kingdom Balfour Beatty Full time

**About the role**
Balfour Beatty are currently looking for a **Project Administrator **to join our Power team based in the **Isle of Skye**

Within this role you'll coordinate and assist the efforts of the Project Management, Engineering and Design Teams involved in the execution of specified projects. To provide and manage a range of secretarial and administration support to the project team. Liaising with a wide range of internal stakeholders to ensure that all project processes and functions are supported to ensure timely and effective project delivery. Interfacing with our client on project administration is key to this role
**What you'll be doing**
As a **Project Administrator** you'll:

- Order plant and material from internal and external supplies - arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
- Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
- Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.
- Issue and maintain Site Start up Packs for Contracts
- Prepare documents for close out of contract meetings and submit documents to client as required.
- Take meeting minutes as required by the Project Manager
- Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
- Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
- General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.

**Who we're looking for**

The following qualities/experience are essential:

- Experience in working in a busy office
- Experience in prioritising own work and of allocating and checking work
- Highly organised and able to work on own initiative
- Strong communicator able to communicate confidently with all level of colleagues within the business
- Excellent team working skills and able to build relationships at all levels
- Ability to work well under pressure and to tight timescales
- Very strong customer focus Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint) and open minded to learning new software’s and rolling out new systems where required

**Why work for us**
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

**Why join us?**

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more

**About us**
Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

**Diversity and inclusion**

Job Reference: BBUK08656

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