Receptionist/office Administrator

6 months ago


London, United Kingdom Shakib & Co Full time

Shakib & Co is a family company established in 1996. The Head office is based at the center of Hampstead NW3. The office is responsible for day-to-day management of a portfolio of high caliber residential properties.

For further infoirmation please reffer to our web site:
We are looking for an intelligent, flexible & experienced Receptionist / Office Administrator. Experience in working within construction industry is preferred but not essential.

With clear communication skills and 3 years minimum experience in the office management/administration, it is imperative that you have the ability to prioritise and switch between different tasks.

**Job Type**:
Full-timeResponsibilities:

- Diary management to office team of 5
- General day-to-day office management and occasional errands
- Data entry and bookkeeping (invoices)
- Property management (tenancy agreements, liaison with inventory clerks, property inspections, arranging repairs, maintenance etc.)
- Vehicle fleet management and companies’ insurance renewals
- Perform various administrative tasks, including data entry, filing, and organizing documents
- Manage and maintain office supplies and inventory
- Answer and direct phone calls in a professional and courteous manner
- Assist with scheduling appointments and meetings
- Prepare and distribute correspondence, memos, and reports
- Maintain electronic and physical filing systems

**Skills**:

- Proficient in using Microsoft Office document creation, collaboration, and organization
- Strong data entry skills with a high level of accuracy and attention to detail
- Knowledge of standard office procedures and clerical duties
- Excellent organizational skills to manage multiple tasks and prioritize effectively
- Strong administrative abilities to handle various office tasks efficiently
- Typing proficiency to complete tasks quickly and accurately
- Professional phone etiquette to communicate effectively with clients and colleagues
- Experience with QuickBooks or similar accounting software is a plus

The working hours are 9am to 5.30pm, Monday to Friday

Contract role - Immediate start.

**Salary**: From £28,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Reference ID: Office Receptionist/Administrator



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