Service Project Coordinator

4 weeks ago

Westhill, United Kingdom Proserv UK Ltd Full time

We have a new and exciting opportunity for a Service Project Coordinator within our Skene facility, in Westhill. The role will require working co-operatively and jointly with service projects team providing support where necessary

**What we're looking for**
- Assist with preparation work packs and working instructions
- Ensure that project deadlines/requirements are achieved for all aspects of the contract which they have been tasked with (delivery of the equipment and documentation).
- Advise the Service Project Manager/Project Engineers of any potential areas of risk that could result in an overrun of material costs or man hours.
- Co-ordinate the various interrelated processes of a project. Manage the implementation of all the activities described within the scope. Update on a regular basis and communicate any changes to key project personnel and clients.
- Ensure that the project scope is agreed by the client and is clearly defined and understood. Resolve, client specification discrepancies with the relevant Engineers.
- Promote effective communication between the team members, internal departments, suppliers and clients.
- Focal point for controlling client owned equipment on AX12
- Assist with AX12 administration such as quotations, raising job numbers and maintenance orders.
- Chase and Expedite client quotations
- Chase opportunities and update the Service Project Manager or Account Manager
- Assist with travel and visas, if required.
- Ensure that all project documentation has been produced in accordance with the agreed project SDRL.
- Proactive Component Obsolescence management. Working with the technical team to come up with new solutions.
- Record, file timesheets, expenses, work packs and any other paperwork that is required from the service team
- Attend service meetings with updates of current projects
- Assist with arranging Shipping documentation including Dangerous Goods (Shipping including PE Forms, ATEX Forms, PUWER, Cargo Summary, Delivery Tickets, Doc Packs).
- Manage Equipment / Test Kit - on/off hire and preparation for project.
- Raise jobs and relevant paperwork once awarded the work
- Generate reporting for Service Project Manager/Project Engineers
- Assisting administration for the Service Technician Lead
- Part of the on-call Rota
- Any other delegated responsibilities as instructed by relevant line manager.

**About Proserv**
Proserv is a controls technology company. Our aim is to offer cutting-edge, disruptive solutions to clients right across the energy sector enabling them to enhance the reliability of critical equipment, extend the life and value of their assets, and improve their operational efficiencies.
Our team not only has the talent and technological expertise to deliver these transformative goals, but day-to-day, we hold to a clear set of Proserv values that underpins everything we do right around the globe.
So, if you believe you not only have the right skills and know-how for this role, but you are a team player; keen to do things the right way; possess an inquisitive and creative mind; prioritise delivering top-quality service and you enjoy helping and collaborating with colleagues or clients - then we really want to hear from you.

**Some of The Benefits We Offer**
- Pension, Life Assurance, Private Medical Insurance, Personal Accident Cover, Critical Illness Cover, Cycle to Work Scheme

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