Ultrasound Admin Coordinator

1 week ago

Cambridge, United Kingdom Cambridge University Hospitals Full time

**Main area**
- Imaging Ultrasound Admin**Grade**
- Band 4**Contract**
- Permanent**Hours**
- Full time - 37.5 hours per week**Job ref**
- 180-B-245216**Employer**
- Cambridge University Hospitals NHS Foundation Trust**Employer type**
- NHS**Site**
- Addenbrookes Hospital-Division B**Town**
- Cambridge**Salary**
- £25,147 - £27,596 p.a. pro rata**Salary period**
- Yearly**Closing**
- 02/06/2024 23:59**Interview date**
- 12/06/2024Job overview

We are looking to appoint a well organised Ultrasound Admin Coordinator to help provide a professional, efficient and high quality support for the Ultrasound department.

You will be based in the Outpatient clinic area and will line manage a team. Your main responsibilities will be to organise and prioritise within the Ultrasound administration office. This entails booking patients in line with pathway targets, to ensure Ultrasound capacity is fully utilised and to provide training and development for the team.

Excellent communication and interpersonal skills are essential.

Main duties of the job

To support the management of a professional administration and reception service to Ultrasound and to all of its users including patients, relatives and colleagues.

Working for our organisation

**Our Trust**

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 12000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

This vacancy will close at midnight on the 2nd June 2024.

Interviews are due to be held on the 12th June 2024.

**Benefits to you**

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

Person specification

**Qualifications**:
Essential criteria
- Educated to A Level or NVQ Level 3 Customer Service/Business Admin/ITQ or equivalent.Desirable criteria
- Team leader/management qualification.Experience

Essential criteria

Experience of working in a busy clerical/office environment or reception service.

Administrative experience.

Prioritising, planning and organising own tasks.

Working within guidelines.

Experience of dealing with difficult situations and confrontations.

Data entry experience and documentation.

Experience of IT packages.
- Experience of producing documents to a high standard.Desirable criteria

Previous experience of working in the NHS.

Previous experience of working with medical records.

Experience of using EPIC.

Experience of supervising staff.
- Recruitment and selection training.Knowledge

Essential criteria

Understanding of confidentiality and data protection.

Sound knowledge of office procedures.

Understanding of customer service.

Good working knowledge of Microsoft Office packages.
- Awareness of NHS targets and Trust priorities.Desirable criteria

Knowledge of Trust information systems.

Knowledge of Medical Terminology.
- Knowledge of PTL and Cancer Targets.**Skills**:
Essential criteria

Ability to work as part of a team.

Ability to organise and manage own time keeping to schedules and deadlines.

Ability to allocate and monitor work of others.

Ability to use own initiative and work autonomously.

Willing to take on/learn new skills.

Ability to show attention to detail and accuracy.

Ability to adapt to change.

Ability to work under pressure.

Ability to store and safeguard confidential documents.
- Ability to maintain a high level of professionalism at all times.Desirable criteria

Ability to demonstrate leaderships skills.

Accurate keyboard skills.

Previous experience of dealing with the general public.
- Experience of liaising with other agencies.Additional Requirements

Essential criteria
- The ability to understand and behave at a

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