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Executive Admin and Operations Assistant

3 months ago

Cambridge, Cambridgeshire, United Kingdom CBM Christoffel-Blindenmission Christian Blind Mission e.V Full time

Executive Admin and Operations Assistant:

Published:

published till:

About CBM:

  • CBM (registered as CBM Christoffel-Blindenmission Christian Blind Mission e.
V.) is an international development organisation committed to improving the quality of life of persons with disabilities in the persons communities of the world.

Based on our Christian values and more than 100 years of professional expertise, we address poverty as a cause and a consequence of disability.

We work in partnership to create an inclusive society for all.
As part of the implementation of CBM's

_Inclusive Eye Health Initiative_ (IEHI) Strategy, we are looking for an

Executive Admin and Operations Assistant to closely support the Initiative's Director as well as the CBM Inclusive Eye Health Initiative Team in general. This is a key role ensuring support for the delivery of quality Inclusive Eye Health and NTD programmes.

The position is a full-time permanent position with 37.5h/week,

based in Cambridge, UK, under local contractual conditions.

These are your responsibilities:

  • Provide administrative support to the IEHI Director
  • Manage the Director's diary, and schedule meetings and appointments
  • Plan meetings for the Director, IEHI senior management and the wider IEHI team, including managing logistics and technical setup and preparing and sharing participant lists, agendas and relevant documents and materials
  • Make travel arrangements for the Director, IEH senior management, and other team members as required
  • Support the coordination of the Technical Leadership Team (Core Advisory Team) in Eye Health
  • Support the Director in his other capacity as Vice-President and Chair of IAPB and liaise with relevant staff at IAPB
  • Assist in the preparation of regularly scheduled reports such as the Team's quarterly work plan and narrative reports
  • Maintain administrative and operations databases and/or spreadsheets
  • Set up and organize physical and electronic archiving and filing systems
  • Oversee ordering and maintenance of office supplies and forms
  • Support procurement processes for eye health programmes where required
  • Oversee office operations and ensures office activities comply with policies and procedures
  • Work closely with IEHI Finance and Admin to resolve discrepancies in financial reporting
  • Ensure operations adhere to organizational policies and regulations Submit and reconcile expense reports for the Director and senior management
  • Build and maintain excellent working relations with CBM staff and partners

These are your qualifications:

  • Bachelor's degree level or above
  • Min. of 5 years in a comparable position preferably in a multinational corporation or NPO
  • Proven experience of handling requests from multidisciplinary areas
  • Excellent time management skills and the ability to prioritize work
  • Excellent written and verbal communication skills
  • Excellent attention to detail
  • Experienced in remote working environments and ability to develop and maintain distanceworking relationships.
  • Ability and willingness to undertake overseas travel
  • Experience in working in a multicultural environment
  • Experience with procurement
  • Demonstrable interpersonal skills that build consensus and partnership
  • Proficient in Microsoft 365, internet research skills for researching travel, conference planning, meeting planning, and other related needs
  • Understanding of project cycle management
  • Understanding of global health (eye health, NTDs) and disability discourse and priorities
  • Identification with Christian values and the mandate of the CBM

What we offer:

  • A meaningful position with a lot of creative freedom in the world's leading organisation in the field of Disability Inclusive Development
  • A fair salary and other social benefits based on the local conditions
  • An approachable, agile organisation with selfreliant people in a diverse and collegial team and great team spirit

How to apply:

  • Suitability is decisive, gender is irrelevant