Reception/facilities Admin
3 months ago
Overview:
The Royal Society of Chemistry have an excellent opportunity to join our Facilities team as a Reception - Facilities Admin. In this front-facing role based at our Cambridge office, you will play a crucial part in ensuring the smooth operation of our reception areas and supporting a wide range of facilities-related tasks across our UK buildings.
In this role, you will:
- Provide an excellent reception/switchboard service
- Manage flats bookings in Thomas Graham House.
- Support with processing invoices related to Facilities department.
- Ensure deactivation, activation and monitoring of security and fire alarm systems.
- Manage and coordinate meeting room arrangements.
- Maintain and update information on Intranet page, departmental SOPs.
- Support the security and access arrangements for the building.
- Support in the delivery of special projects relating to building operations.
- Ensure continuous improvement and quality of Facilities services.
- Support with periodic building inspections and testing.
In this role it is expected that you will attend the office Monday to Friday.
Working hours: Monday to Thursday - alternating shift rota on a weekly basis of 07:00-15:00 or 10:30-18:30; Fridays - 09:30-17:30. Possible overtime and flexible working to accommodate necessary out of hours work.
**To be successful, you will**:
- Have previous experience as a receptionist or in a similar role.
- Have excellent customer service skills and be able to communicate in a professional manner.
- Be motivated, proactive and enthusiastic team player.
- Have good Microsoft Office skills using Outlook, Word and Excel.
- Have knowledge of reception arrangements including switchboard operation.
- Knowledge of fire evacuations, emergency procedures and responding to first aid requests (desirable)
- Possess First Aid at Work qualification (desirable).
A full job description is available here.
Visit our Work For Us website to learn more about us, our benefits, equal opportunities statement and inclusive culture pledge.
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