Reception/admin Assistant

4 weeks ago

London, United Kingdom Handle Recruitment Ltd Full time

**Sector**: office support
- **Type**: office-based
- **Contact**: Hannah Johnstone
- **Start Date**: ASAP
- **Expiry Date**: 20 July 2023
- **Job Ref**: BBBH107249

**Reception/Admin Assistant**

**ASAP Start**

**Competitive Salary**

Our client is a reputable boutique tax, accounting, and corporate services company located in London. They specialise in providing customised and comprehensive solutions, including reliable tax advice and compliance, efficient company formation, and proficient accounting services throughout the UK. With a strong commitment to exceptional client service and upholding the utmost professionalism, they strive to deliver tailored and holistic approaches to meet their clients' unique needs and expectations.

**Responsibilities**:

- Deal with incoming mail: Scan documents, forward relevant documents to the appropriate teams, and maintain electronic and paper filing systems.
- Manage outgoing mail: Organise courier shipments and handle post office run as necessary.
- Screen phone calls, inquiries, and requests, and direct them to the appropriate individuals.
- Meet and greet visitors in a professional and friendly manner.
- Maintain and organise diaries, schedule appointments, and manage calendars for team members.
- Provide support to the corporate administration team, including conducting Companies House searches, contacting HMRC, visiting the legalisation office and Companies House for drop-off/pick-up, and maintaining internal checklists and forms.
- Liaise with various suppliers to ensure smooth operations and handle any related administrative tasks.

**Qualifications and Skills**:

- Previous experience in a similar reception/administrative role is desirable.
- Strong organisational and time management skills with the ability to prioritise tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and a high level of accuracy in work.
- Proficiency in using office software, including Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Proactive and self-motivated with a strong sense of responsibility.
- Ability to work effectively both independently and as part of a team.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.

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