Band 4 Administrator
3 weeks ago
We are looking to recruit a Multidisciplinary Team (MDT) Coordinator to provide vital administrative support to the clinical teams at the Oxford University Hospitals included in the Thames Valley Spinal Network. Our administration team is the backbone of our service, providing the support needed to enable the clinical staff to offer an excellent service to our patients.
The post holder will be expected to form strong working relationships with the Spine Multi-Disciplinary teams across Neurosurgery, Orthopaedic Spine & Paediatric Spine services and will be responsible for facilitating prompt clinical assessment, decision making and clear communication for the MDT meetings.
The post holder will act as the focal point for the multidisciplinary teams and will be an essential and integral part in the smooth running, administration and organisation of the services to ensure efficient coordination and discussion of Spine cases; with clear communication facilitating patient management and ensuring clinical data is appropriately collected and reported to the relevant internal and external groups included in the Thames Valley Spinal Network, including data entry in to the British Spine Registry Database.
The post holder will be responsible for facilitating prompt clinical assessment, decision making and clear communication for the Neurosurgery Spine MDT, Orthopaedic Spine MDT and Paediatric Spine MDT. These three MDTs occur at separate times during the week at the either the John Radcliffe Hospital or Nuffield Orthopaedic Centre and encompass discussion of adult and paediatric cases covering all Spine sub-specialty areas.
The post holder will be expected to form strong working relationships with the Spine Multi-Disciplinary teams across the Neurosurgery, Orthopaedic Spine & Paediatric Spine services.
They will act as the focal point for the multidisciplinary teams and will be an essential and integral part in the smooth running, administration and organisation of the services to ensure efficient coordination and discussion of Spine cases; with clear communication facilitating patient management and ensuring clinical data is appropriately collected and reported to the relevant internal and external groups included in the Thames Valley Spinal Network.
This is a unique administration role that requires flexibility, attention to detail, initiative and excellent communication skills.
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
MDT Management & Patient Pathway Coordination
Prepare and circulate lists of patients for discussion at each multi-disciplinary team meeting (MDT) using information provided by relevant parties in a timely manner
To be responsible for ensuring the accurate and complete collection and management of the minimum data set for all patients to be discussed at MDT and to ensure all patient pathways are correctly mapped and appropriately tracked
To attend the MDT meetings, keeping comprehensive records of attendance and outcomes of the meeting, and distributing to relevant team members in a timely manner
To ensure that all operational changes affecting the MDT are communicated effectively to all members of the MDT and other interested parties
To check with the MDT Lead Clinicians that all the information is correct and complete
To acquire Lead Clinician sign-off of all MDT outcomes
Collection and interpretation of patient information from notes and MDTs in order to complete data
Maintain filing systems for MDT’s enabling the team to easily and efficiently access core information
To act as the patient navigator and follow the patient journey from referral, through diagnosis, to treatment
To utilise negotiation skills effectively regarding theatre bookings, diagnostic testing and any other relevant procedures regarding the patient’s effective pathway
To ensure all information relating to the patient’s pathway clearly identifies all relevant target dates to aid other members of the MDT in allocating resources appropriately
To identify bottlenecks/delays in the patient pathway and to follow the Trust escalation policy to raise awareness to the Service Managers as appropriate
Be a point of contact for general enquiries regarding MDT Co-ordination and Peer Review, providing expert advice and guidance to inte
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