Office Administrator
3 days ago
It is an exciting time to consider being part of our Caring Together team. Working within the Office and customer service team, your key focus will be to support the delivery of office functions and processes, and exceptional customer service.
The Office administrator will work alongside the Office and customer service manager, based in our head office in St Ives, Cambridgeshire, some travel to our other office in Norfolk and across the region is required.
Caring Together have a flexible hybrid working approach, as we appreciate the importance of a good work life balance.
**Key accountabilities of the role**
- Supporting the Office and customer service manager with a range of projects, events and ongoing management of office functions.
- Providing effective and efficient administrative and support services across the business.
- Ensuring staff have a safe and appropriate working environment by supporting the management and monitoring of facilities contracts, where appropriate.
- Contributing to budget management through efficient use of resources.
- Attendance and participation in teamwork and meetings.
**Responsible for**
- Providing general administrative support for the business, maintaining insurance records, handling incoming and outgoing mail in all formats, supporting maintenance of archived records.
- Manage the booking in system and ensure starters and leavers are updated.
- Providing secretarial support for internal meetings including note taking for the executive team and board of trustees.
- Supporting the Office and customer service manager to deliver organisational projects, contributing to events coordination, and process reviews.
- Contributing to health and safety compliance across Caring Together facilities.
- Sourcing and ordering personal IT equipment, phones, office supplies and stationery.
- Supporting with facilitating the set-up of new starters on IT and phone systems.
- Setting up, configuring, distributing, maintaining and monitoring personal IT equipment, phones, and maintenance of associated records.
- Supporting with the development, implementation and review of internal systems, organisational tools and related organisational policies.
- Being an ambassador for cultural change, including demonstrating, promoting and embedding ethical behaviours.
**Required Experience**
- Of greatest importance is strong generalist administrative experience
- Good excel skills with the ability to assimilate data and use data to inform decisions
- A keen interest in IT and telephony
- Strong communication skills - can disseminate information widely
- Ability to work productively with a range of people at all levels
- Experience of facilities management (desirable)
- Experience of budget management (desirable)
- Driving and own vehicle essential
**What we can offer you**
- Hybrid working with up to 3 days working from home per week
- Flexible working
- Competitive salary £21-23k FTE
- Company Pension
- Additional Leave
- Referral Scheme
- Wellbeing Programme
- Paid Carers leave
- You will be joining an incredibly dedicated, vibrant, and talented team of people who are deeply passionate about care services which improve people’s lives.
**Sounds interesting? Click APPLY to send your CV for immediate consideration.**
**Job Types**: Part-time, Permanent
**Salary**: £21,000.00-£23,000.00 per year
**Benefits**:
- Additional leave
- Casual dress
- Company events
- Company pension
- On-site parking
- Referral programme
- Wellness programmes
- Work from home
Schedule:
- Monday to Friday
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