Administrative Officer

1 month ago


Harlow, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 324698**Salary**:

- £22,194 - £25,312**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Homeworking, Job share, Part-time**Number of jobs available**:

- 7Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Harlow, East of England, CM17 9TXAbout the job

**Job summary**:
The job holder will work collaboratively with all members of the team and/or Directorate to provide an accurate and effective administrative support service. The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.

This role will require the post holder to have excellent data entry skills, a high level of administration experience, call handling experience, and be proficient in minute taking. This role will be on the Acute Response Cell and call triaging will be part of every working day, so a good telephone manner is required as the post holder will be speaking to health professionals and the public daily.

We have several contracts available, including full time and part time permanent, and one part time fixed term maternity leave cover. The roles will be allocated to successful applicants in merit order, and unless the fixed term maternity leave cover is specifically requested permanent roles will be filled first.

**Salary Bandings**:
Harlow (Outer London): £24,291 - £25,312

Mildenhall (National): £22,194 - £24,184
- *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_

**Job description**:

- Provide comprehensive administrative support to teams and senior staff, including diary management, telephone enquiries, and communications that require tact, diplomacy, and confidentiality.
- Action routine correspondence, prepare acknowledgements and response letters, and collate information and data to produce reports and documents that may be confidential and/or complex.
- Assist with the dissemination and/or collation of information/returns for business operations in a timely manner and provide Incident Co-ordination administrative cover on rotation as required (if applicable).
- Improve the quality of services and contribute to the improvement of the administration service, organise and control own workload efficiently, and provide cover and assistance for other members of the team as directed by line manager.
- Assist with the procurement of goods and services in-line with UKHSA policies and procedures, including overseeing ordering of stationery and general equipment supplies for the office; ensuring appropriate levels of stock are maintained; and arranging travel and hotel bookings.
- Arrange, attend, and provide secretariat support to teams and other internal and external meetings and/or networks, including booking venues, organising hospitality, preparing and producing paperwork, taking minutes or action notes, and issuing them in a timely manner, and assist with organising conferences, away days and training days, including registration and preparing resources.
- Operate and update various databases and computerised systems, input data and information accurately and securely, adhere to clinical governance and information security, and assist in the effective use and maintenance of the office environment and systems, including organising and maintaining electronic filing systems and using digital tools.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Person specification**:
**Essential**
- Educated to Level 2 and / or equivalent experience working at a similar level.
- Experience of using Microsoft Office software i.e., Word, Excel, Outlook and PowerPoint or equivalent.
- Talk to relevant people to get advice and information when unsure how to proceed
- Ability to communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money.
- Ability to produce work that is accurate in a timely fashion, whilst multi-tasking and working in a busy environment.
- Ability to follow guidance, policies, and processes, including handling sensitive and confidential data.
- Ability to handle telephone enquiries and receive visitors.

**Desirable**
- Educated to Level 3 and / or equivalent experience working at a similar level.
- Experience of arranging meetings and supporting events and taking minu



  • Harlow, United Kingdom RecruitAbility Ltd Full time

    Customer Service and Administrative Skills - Invoicing using QuickBooks - Drivers license required due to remote location Job Title: **Office Administrator** **Location**: **Near Harlow** **Salary**: **£25,000 - £30,000 (depending on experience)** Term: **Full time. Permanent** Hours: **Mon, Tues, Thurs & Friday, plus alternate...


  • Harlow, United Kingdom Inflite Engineering Services Ltd Full time

    **JOB PURPOSE**: To perform a range of administrative tasks and support the Accounts Administrator **MAIN RESPONSIBILITIES AND DUTIES**: - Use of computer system to book in / out jobs, raise purchase orders, create reports, raise invoices, and generate shipping documents. - Filing and scanning of documents - Liaising with 3rd party clients, providers, and...


  • Harlow, United Kingdom UK Health Security Agency Full time

    **Details**: **Reference number**: - 352464**Salary**: - £22,370 - £25,312- per annum pro rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share,...


  • Harlow, United Kingdom Operations Resources Full time

    Office Administration - Call Scheduling Looking for an experienced Office Administrator who has dealt with allocation of work to a team of remote workers. This role is office based in Harlow, Essex, with future hybrid working 2 days per week (once fully trained, after approx. 2 months). Standard hours are 08:30-17:00 Mon-Fri. 1/2 hour lunch break. (40 hours...


  • Harlow, United Kingdom UK Health Security Agency Full time

    The job holder will work collaboratively with all members of the team and/or Directorate to provide an accurate and effective administrative support service. The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. The post holder may...


  • Harlow, United Kingdom Ideal Logistics Full time

    We are a logistics firm based in Harlow and we are looking for an Administrative Assistant to support the ongoing growth of the businesses. This is a great opportunity for you to grow and develop alongside the business and to be recognised and rewarded for your performance. As a group, we pride ourselves on our results-driven, high integrity competent...


  • Harlow, United Kingdom Not Your Every Day Ltd Full time

    **N O T Y O U R E V E R Y D A Y** **F U R N I T U R E H I R E** **ABOUT US** We're a luxury furniture hire company, hiring furniture to events, film shoots, product launches, festivals and much more. We have a huge focus on sustainability and our products reflect that. Our clients are high-end agencies and expect the highest of standards in terms of the...


  • Harlow, United Kingdom UK Health Security Agency Full time

    We are recruiting Health Protection Operations Administrative Officers to work as part of the UKHSA East of England Business support team. These are key members of our operational team supporting the busy health protection response, and you will need to be a strong administrator, proficient with Microsoft Office packages, and be able to work accurately with...

  • Administrator

    4 weeks ago


    Harlow, United Kingdom Newman Office Personnel Full time

    **Administrator** Our Harlow based clients are seeking an experienced Administrator to join their central offices. They are market leading in their industry and have been a successful employer who really aim to look after and develop their staff for many years. **The Role** As an Administrator your duties will include: - Managing design packs and...

  • Office Administrator

    2 weeks ago


    Harlow District, United Kingdom A1 Personnel Employment Agency Ltd Full time

    Job Title: Office Administrator (Temp to Perm) Location: Harlow Hours: Monday to Friday 8am-4.30pm, 1 hour break: 2 x 15 mins & 30 min break Salary: £13.00 per hour Key Responsibilities: ·Manage telephone duties, including handling amendments of orders and addressing occasional phone calls. ·Work within our booking system to update and manage...

  • Administrator

    3 days ago


    Harlow, United Kingdom William H Brown Full time

    We’re looking for a highly motivated **Administrator**to support our fantastic team in branch in Harlow.As our **Administrator**you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing environment. **What’s in it for you as ourAdministrator?**: - Industry leading **training...

  • Administrator

    2 weeks ago


    Harlow, United Kingdom Mosaic Recruitment Full time

    **Production Administrator**: - **Harlow (Pinnacles)**: - **Permanent, Full-Time**: - **£24,000 per annum**: - **Free Parking** This is a superb opportunity for an Administrator to join a friendly team in Harlow as a Production Administrator. This role will be based in the Production office on the Works Floor and you’ll be working closely alongside...

  • Administrator

    4 days ago


    Harlow, United Kingdom Mosaic Recruitment Ltd., Full time

    * Production Administrator - Harlow (Pinnacles) - Permanent, Full-Time - £24,000 per annum - Free Parking This is a superb opportunity for an Administrator to join a friendly team in Harlow as a Production Administrator. This role will be based in the Production office on the Works Floor and you'll be working closely alongside one other...

  • Administrator

    1 week ago


    Harlow, United Kingdom HR GO Recruitment Full time

    HRGO are looking for an experience Administrator to work for an International manufacturing and production company based in Harlow. The administrator will be reporting in to and supporting the Commercial Operations Manager with administrative tasks in supporting a specific department with administrative tasks you will also be responsible for the all front of...

  • Administrator

    3 days ago


    Harlow, United Kingdom HR GO Recruitment Full time

    HRGO are looking for an experience Administrator to work for an International manufacturing and production company based in Harlow. The administrator will be reporting in to and supporting the Commercial Operations Manager with administrative tasks in supportinga specific department with administrative tasks you will also be responsible for the all front of...

  • Administrator

    1 month ago


    Harlow, United Kingdom Southam Selections Full time

    **Underwriting Administrator** **£21-23k plus yearly bonus** **Harlow** **Monday - Friday 9am - 5pm** Southam Selections are currently recruiting a strong Administrator who has experience working within an Administrative role who can validate / amend / cancel policy documentation for an Underwriting company. based in Harlow. The company work with...

  • Administrator

    4 weeks ago


    Harlow, United Kingdom Gamma Systems Ltd Full time

    **Job description** **Administrator** **Full-Time, Permanent** **Harlow** **£22K - £25K** Established in 1999, Gamma Systems Ltd is a premier provider of IRS, Door Entry, Access Control, CCTV & Data infrastructure. Our clients consist of Electrical Contractors, Housing Associations, Local Authorities and Property Managers. Our philosophy is to provide...

  • Administrator

    4 hours ago


    Harlow, United Kingdom Morgan King Full time

    **Administrator** **Immediate Start - £11.00 - £12.82 per hour** **Mon - Fri 08:00 - 17:00** **Harlow** Morgan King are actively recruiting for an Administrator to join their client based in the Harlow area on a temporary basis. The role is to liaise with clients and effectively communicate with contractors to ensure a swift resolution by offering...

  • Administrator

    4 weeks ago


    Harlow, United Kingdom Gamma Systems Ltd Full time

    **Job description** **Administrator** **Full-Time, Permanent** **Harlow** **£22K - £25K** Established in 1999, Gamma Systems Ltd is a premier provider of IRS, Door Entry, Access Control, CCTV & Data infrastructure. Our clients consist of Electrical Contractors, Housing Associations, Local Authorities and Property Managers. Our philosophy is to provide...


  • Harlow, United Kingdom Ashton Industrial Sales Ltd Full time

    **Senior Office Administrator.** Established, busy Special Purpose Machinery Manufacturer is looking for a **Senior Office** **Administrator. **Working across the company departments including sales, purchasing, production and engineering to provide organisational and administration support including: - Production - Product shipments from contract tendering...