Business Support Administrator

6 months ago


Woking, United Kingdom Menzies LLP Full time

**Ref**

18781

**Department**

Accounts & Advisory

**Location**

Woking

**Employment type**

Full-time

**Description**

We are looking for an experienced **Business Support Administrator** to join our busy **Woking** team and office.

This is a crucial role where the purpose is to provide administrative support to the Woking office on a day-to-day basis and to deliver a seamless and professional service to our clients. The Business Support Administrator will also assist with reception duties to cover holidays and non-working days as required.

**Why Join Menzies?**
- We are a UK based recognised employer of choice with office locations in London, Surrey, Hampshire, Hertfordshire, and South Wales (Cardiff).
- Join our family of 600 employees. Be a **member** and not just a number
- We offer a dynamic and rewarding environment with exposure to a diverse range of clients and industry sectors.
- Our package and benefits are very competitive.
- **Work life balance is part of our organisational culture**,
- We believe in **developing our staff throughout their career.**

**Key Responsibilities**

This is an **indicative** list of tasks and responsibilities. The Business Support Administrator position is varied and organic, and likely to evolve through mutual agreement.

**Office Administrative Support**
- Support for the overall office & various service lines / departments, to include:

- Producing engagement and disengagement letters
- Assisting with Anti-Money Laundering procedures
- Preparing client correspondence
- Drafting fee invoices
- Maintaining client database
- Running monthly and ad-hoc reports
- Assistance with the preparation of software disbursements
- Maintaining pipeline of new work (via Hubspot)
- Assisting with the onboarding of new clients
- Assisting with the preparation of prospect proposals
- Admin support for office marketing and business development
- Working with our various teams and assisting with organising events / workshops
- Providing cover for the Receptionist during lunch or annual leave - greeting clients and visitors to the office, answering phone calls, preparing refreshments, co-ordinating car park arrangements, opening post, franking, etc.
- Support for Partners, Directors, and Managers, including use of Templafy, DocuSign, Word, Excel, and PowerPoint
- Other ad hoc duties as required.

**The Person**
- Friendly and engaging, client focused.
- Basic level of numeracy with excellent attention to detail
- Competent IT skills including Microsoft Office
- Strong time management and organisational skills
- Business support (administration) experience essential
- Experience in stakeholder management (building relationships)
- Willingness to learn and adapt to new tasks and systems.
- Ability to work well under pressure.

**Required competencies**:

- **Developing Relationships**: Projects confidence and competence to all stakeholders & suppliers both in person, and on the telephone.
- **Delivering Quality Results**: Produces accurate work in a timely manner.
- **Personal Effectiveness**: Organises self effectively to meet deadlines and provides regular updates and reports. Proactive and solution oriented.

**Key benefits** we offer, but not limited to:

- **33 days annual leave** entitlement a year inc. bank holidays (31.5 days for trainees)
- **Annual buy and sell leave scheme.**:

- **Private Medical Cover** available to all employees (trainees can opt in for a salary sacrifice)
- **Private Pension Matching Scheme**: if employee contributes 2.5-5%, we match it and add another 3% on top
- **Employee Referral Bonus** up to £10,000 for a successful placement
- Reimbursement of one **professional subscription** each year
- **Dress for your day** policy - you decide, not us
- **Life Assurance** 4x your salary
- **Group Income Protection **- 75% of salary if long term sickness exceeds 6 months.
- **Agile Working** is embedded in our culture: we understand that everyone works in different ways and need flexibility within their working day.
- **Learning and Development** opportunities and **Study Support** throughout your Menzies career
- **Career Coaching programme** for Managers and above
- **Better Place to Work** Initiative: proactive benchmarking of the best DEI and wellbeing programmes to offer our employees and improve our employee experience.
- **CSR Programme**: each office will be involved in various charity and sporting activities to help raise funds and give back to the local community.
- **Employee Assistance Programme** - our EAP is available for all Menzies employees and their families. As well as being a support line for mental health counselling, it also offers practical financial, legal and life management advice 24 /7 and is completely confidential.
- **Paid sick leave **- a generous scheme to help you when you are struggling with health issues.
- **Free flu jab, eyesight test and physical health checks**:

- **Cycle to work** scheme.
- **Volunteering **Scheme



  • Woking, United Kingdom Catalyst Support Full time

    Job summary As the Business Support Administrator you willwork within the Business Support team, providing administration support to arange of functions whilst taking on other tasks to support the smooth runningof the charity. Some areas you will support in are (but notlimited to) facilities, IT and compliance.You will be producing accurate records,...

  • Business Administrator

    7 months ago


    Woking, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 342221**Salary**: - £25,752 - £27,116- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- HMPPS Band 3**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...

  • Business Administrator

    7 months ago


    Woking, United Kingdom Ministry of Justice Full time

    Salary 1 - £25,752 - £27,116 Number of jobs available 1 - 3 Detail of reserve list 1 - 12 Months Region 1 - National City/Town 1 - Woking Building/Site 1 - HM Prison Coldingley, GU24 9EX Grade 1 - AO Organisation Grade for HMPPS 1 - Band 3 Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 - Administration / Corporate Support Job...


  • Woking, United Kingdom Wilson James Full time

    **Wilson James have been raising standards in security, construction logistics, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites all over the UK, we are dedicated to delivering tailored solutions and top-tier customer service. As a leading managed service provider, we prioritise safety,...

  • Administrator

    6 months ago


    Woking, United Kingdom Ministry of Justice Full time

    Salary 1 - £25,752 - £27,116 Number of jobs available 1 - 4 Detail of reserve list 1 - 12 Months Region 1 - South East City/Town 1 - Woking Building/Site 1 - HM Prison Coldingley, GU24 9EX Grade 1 - AO Organisation Grade for HMPPS 1 - Band 3 Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 - Administration / Corporate...


  • Woking, United Kingdom Wilson James Full time

    **Wilson James have been raising standards in security, construction logistics, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites all over the UK, we are dedicated to delivering tailored solutions and top-tier customer service. As a leading managed service provider, we prioritise safety,...


  • Woking, Surrey, United Kingdom CV-Library Full time

    Job Overview:We are recruiting a talented Department Assistant to support our Commercial Property team. The successful candidate will be responsible for providing administrative and client service support.Main Accountabilities:Administrative Support: Preparation of accurate correspondence and documents through audio and script typing.Client Service Delivery:...


  • Woking, Surrey, United Kingdom MaxAd Fixed Fee Recruitment Full time

    About the RoleWe are seeking a highly motivated and organised Operations Administrator to join our team.The successful candidate will provide administrative support to our Operations Manager and assist with data management and reporting.Key Responsibilities:Providing administrative support to the Operations Manager.Data management and reporting.Process...


  • Woking, Surrey, United Kingdom beBee Professionals Full time £25,000 - £35,000

    At beBee Professionals, we are seeking a skilled Administrator to provide administrative support for our team. This role is crucial for ensuring seamless day-to-day operations and effective communication within the company.Key Responsibilities:Manage office supplies and equipment inventories, and handle incoming correspondence.Prepare and edit documents,...


  • Woking, Surrey, United Kingdom Getting In Limited Full time

    Job DescriptionWe are seeking an enthusiastic and highly organized Apprentice Administrative Assistant to join our team. As an integral part of our operations, you will provide dedicated administrative support to our IT services across multiple venues.Your key responsibilities will include prioritizing workload across different divisions, managing orders for...


  • Woking, Surrey, United Kingdom CV-Library Full time

    Job Title: Office AdministratorWe are seeking an enthusiastic and proactive administrator with a keen interest in finance and marketing to join our team as an Office Administrator.This is an exciting opportunity for someone who is eager to contribute to the smooth running of our office. The successful candidate will play a vital role in providing...


  • Woking, Surrey, United Kingdom CV-Library Full time

    As an Administrative Support Professional, you will be working closely with the team to provide administrative support in our fast-paced office environment.We are seeking a detail-oriented and organized individual to fill this role, which involves preparing letters and raising invoices to clients, maintaining and updating company records and systems, and...


  • Woking, Surrey, United Kingdom CV-Library Full time

    We are seeking an experienced Admin Assistant to join our dynamic Head Office team at Total Aluminium Solutions. As an Admin Assistant, you will be responsible for providing administrative support to the team, maintaining accurate customer data, and ensuring timely and accurate data entry.About the Role:Deal with correspondence and phone calls as...


  • Woking, Surrey, United Kingdom Motorsport-Total GmbH Full time

    Motorsport-Total GmbH is seeking a Business Support Manager for its Chief Marketing Officer (CMO). The successful candidate will play a crucial role in providing business support to the CMO, managing operations, and ensuring strategic alignment within the CMO's sphere of control. Key responsibilities include:Coordinating strategic commercial projects and...


  • Woking, Surrey, United Kingdom Cavendish Professionals Full time

    Job Description:Cavendish Professionals is seeking an experienced Administrative Support Specialist to join our team in Woking. As a key member of our administrative team, you will be responsible for providing exceptional customer service to our clients via phone, email, and client portals, as well as managing our social media presence and invoicing and...


  • Woking, Surrey, United Kingdom sammons Full time

    About the RoleWe are seeking a highly motivated and enthusiastic Administrative Support Professional to join our team in Woking, Surrey. As an Internal Service Coordinator, you will be responsible for providing exceptional support to various administrative functions within our office environment.The successful candidate will have great hours, working Monday...


  • Woking, Surrey, United Kingdom CV-Library Full time

    A challenging yet rewarding role has become available for an Administrative Support Specialist to join our team at CV-Library. Working closely with solicitors and secretaries, you will ensure the smooth running of our office operations.Key Responsibilities:• Prepare documents through audio typing and word processing.• Collaborate with solicitors and...

  • Hospital Administrator

    6 months ago


    Woking, United Kingdom Nuffield Health Full time

    HEAD OFFICE Hospital Administrator Hospital Administrator Nuffield Health Woking Hospital currently have an internal opportunity for a Hospital Administrator. Continue your journey with us whilst we’ll support you to be your best. The opportunity The purpose of the role is general PA duties, some of which include: Meeting minute taking Managing...


  • Woking, Surrey, United Kingdom CV-Library Full time

    **Job Description:**The ideal candidate will have good organisational skills and a working knowledge of Word, Excel, Outlook and PDF writer. You must be happy working with the sales team, although no cold calling is involved, and have an outgoing and friendly telephone manner.As part of the Sales Admin team you will play a fundamental part in the continued...


  • Woking, Surrey, United Kingdom CV-Library Full time

    Are you a detail-oriented and organized individual looking for a temporary role in an education setting? We have an exciting opportunity for a Temporary School Office Assistant at our client's school in Banstead, Sutton. With an urgent start, this position offers a competitive hourly rate of £13-£14.The successful candidate will support parents and...