Building Surveying Department Administrator
6 days ago
**Role: Building Surveying Department Administrator**
**Reporting to: Director Building - Surveying**
**Location: Hammersmith, London W14**
**Company Overview**
Quadrant Property Management Ltd seek an experienced and motivated Administrator for our Building Surveying Department. Proven secretarial, administrative and communication skills, both written and verbal, an ability to multi-task and work successfully within a dynamic team, together with a professional approach to colleagues and customers, are essential qualities for this role.
The diversity of our client base calls for an integrated team approach and our experts strive to deliver value to our clients through clear, innovative thinking and timely solutions. We are also firm believers that you create your own success As an entrepreneurial business we recognise and promote individuals who show potential to commit and grow with the business.
Qdime is part of Cortland, who wish to become the leader in both BTR and Block Management in the next 5 years through organic growth as well as acquisitions.
As Building Surveying Dept Administrator, you will report to the Director of Building Surveying, who is also based in the Hammersmith office.
**Role Overview**
The Building Surveying Dept Administrator will support and work closely with the building surveying team, maintain effective communication with Property Management colleagues, and provide assistance and guidance to leaseholders in the buildings we manage. Your responsibilities include but are not limited to:
- Supporting the building surveying team with diary management (electronic and paper), including organisation of both internal and external meetings, conference calls, and video links.
- Provision of confidential administration support and maintaining a high level of discretion.
- Transcription of tapes and production of specifications, reports, letters and minutes for the Surveyors.
- Compiling and arranging secure mailing of Section 20 documentation to individual leaseholders and stakeholders.
- Collation of tender documents, often working to tight timescales, and issue of tender invitation packs to contractors, monitoring contractor progress with tenders and timely receipt of their submissions.
- Maintain Excel spreadsheets for the Major Works programme, Specification schedule, Project Start Dates and surveying department fees.
- Monitoring Excel spreadsheets for leaseholder contributions toward Major Works Projects, liaising closely with Property Managers and Finance department colleagues, to ensure start dates are met.
- Production of fee invoices, covering letters and liaison with Finance department colleagues in this respect.
- Provide and maintain pre and post contract close communication and liaison with Major Works contractors and leaseholders.
- Advise and guide Property Management colleagues in respect of building surveying operations related to properties in their individual portfolios.
- Arrange surveyor appointments with our residents, clients, and other stakeholders.
- Filing of electronic and hard copy correspondence, documentation and managing the department filing system.
- Attend relevant seminars, courses and workshops as requested.
- Other ad hoc/general duties when required.
**Knowledge and Experience**
- Proactive and dynamic taking ownership of all of core duties.
- Accuracy and attention to detail.
- Experience in the formatting of documents.
- Previous administration experience in a busy office environment.
- Experience working within a construction consultancy or building surveying environment highly desirable.
**Skills**
- Strong proficiency with Microsoft Excel and Word, and with dictation, typing and transcription.
- Excellent organisational skills.
- Strong interpersonal skills.
- Ability to multi-task, organize and manage multiple priorities without immediate supervision, to use initiative & be proactive.
- Ability to communicate effectively with stakeholders with strong written and verbal communication skills.
- Ability to manage a busy workload and work under pressure, prioritising daily tasks to meet deadlines.
**Salary**: £30,000.00-£34,000.00 per year
Schedule:
- 8 hour shift
Reference ID: BSA2802W
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