Secretary Administrator

We are looking for a **financially-experienced Secretary Administrator with bookkeeping experience **to join a nationwide society, targeting members 50+ years old, with the aim to help develop friendships, socialise, and have fun.
**Please see below for more details**

With over 300,000 members and over 100 branches nationwide, become a part of the society’s 200-year history and make a significant impact within the London region.

Through the services and benefits they provide, they help members with a range of queries and problems around social, care, and financial areas. **Your work in this branch of the society will be extremely valuable, enriching, and rewarding.**
- **Location**:Hybrid (1-2 days WFH), Office in Hammersmith
- **Hours**:9-5 (35 hours per week excluding lunchtime)
- **Duration**:Permanent, with 3-month probation period
- **Salary**:£26-33k DOE
- **Benefits**:Compensated training (and travel/accommodation fees associated with it), free society membership (and benefits associated with it), discounted events, dental and optical discounts, 28-day annual leave + bank holidays and Christmas-NewYear break, annual conference with complementary travel and accommodation
- **Start date**:ASAP

**About the role**

The Secretary Administrator role requires:

- Supporting the team with day-to-day administrative tasks as necessary
- Overseeing the management of the building and liaising with the property managers
- Working with the Membership Administrator to help with managing memberships and renewals, subsequently keeping members updated on branch matters and events
- Attend and take an active part in Committee of Management meetings and social committees as required
- Any other reasonable duties as required, including attending training. There will be an initial 3-4 days training in Manchester, followed by occasional additional training e.g. weekend and day seminars.

**Key tasks and responsibilities**

In the role of Secretary Administrator, you will:

- Be responsible for the secretarial administration of the branch
- Maintain the financial records of the branch using **Microsoft Dynamics 365,**including processing receipts and payments in line with company policy
- Maintain PAYE records for branch employees, calculating payments for an external payroll company
- Prepare any financial statements for the committee meetings, taking place monthly, and also completing all year-end documentation in preparation for the Annual General Meetings
- Act as a professional administrator and secretary, taking care of members by working closely with the Social Events Manager and Membership Administrator
- Assist with events and socials for members

**About you**

To be successful for the role of Secretary Administrator, you will have/be:

- Excellent interpersonal skills
- Excellent communication skills
- Have established bookkeeping experience, ideally with **Microsoft Dynamics 365, Sage, or Xero**, to manage the financial administration of the branch
- Enjoy meeting new people
- Able to deal with money
- A proven ability to work to deadlines without supervision
- Strong organisational skills
- Some customer care knowledge
- Resourceful and able to overcome challenges
- Willing to work with a range of people with different backgrounds and social circumstances.
- Able to work independently, as there may be times you are in the office alone