Senior Team Administrator

3 weeks ago


Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

**Band 4**:
**Main area**
- Administration
- **Grade**
- Band 4
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 343-5328497-FM-AM-Z**Site**
- Green Wrythe Lane Clinic
- **Town**
- Carshalton
- **Salary**
- £29,460 - £31,909 Pro Rata inc Outer London HCAS
- **Salary period**
- Yearly
- **Closing**
- 03/07/2023 23:59- As an NHS Trust we strongly encourage and support vaccination uptake as this remains the best line of defence against COVID19._

At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values

**Job overview**:
**Senior Team Administrator Band 4**:
Sutton Community Health Services deliver health care to the population of London Borough of Sutton. Our vision is to promote independence and health, to deliver excellent co-ordinated care and to provide care within the heart of the patient’s community.

**Interview Date: TBC**:
**Main duties of the job**:
Working in collaboration with colleagues to deliver an efficient and cost effective administrative service for the teams and across the services as a whole.Lead by example in ensuring a patient focused service by acting as the first point of contact to all queries from patients, referrers, staff and those contacting the service in a timely and professional manner.

Maintain professional working relationships with own and other departments.To support the manager in maintaining a business acumen using your own knowledge and ability to make concise and effective decisions within one’s own scope and whenever necessary.Liaise with key stakeholders at a senior level within the Trust and other statutory bodies, external organisations including GPs, local authorities, hospitals and members of the public on behalf of the team and where required for the adult interface services.Attend relative team meetings in order to provide input on new processes and systems being introduced and propose changes to working practices.

Participate in new staff orientation by communicating and where necessary training in administrative work procedures, processes and systems.To work with the Manager and clinical team members to support the production of complex monthly reports as required.To create and maintain databases/spread sheets, inputting information and ensuring that all information is accurately recorded.

**Working for our organisation**:
Epsom and St Helier University Hospitals NHS Trust provides a range of medical services to approximately 490,000 people living across southwest London and northeast Surrey. In addition, we provide more specialist services, in particular renal and neonatal intensive care, to a wider area, covering parts of Sussex and Hampshire.

We serve an area that is rich in diversity, with a mix of urban and rural areas, and differing levels of quality of life. We cover some of the most prosperous postcodes in the country, as well as some poorer areas. Together with our colleagues at NHS Surrey and NHS Sutton and Merton, we work to make sure that we deliver the best possible care to the communities we serve.

The Trust employs approximately 5,000 staff across its hospitals and is supported by over 500 volunteers.

**Detailed job description and main responsibilities**:
**Person specification**:
**Values & Behaviours & Experience**:
**Essential criteria**:

- GCSE grade C or above in English and Maths / or equivalent
- Excellent Typing Skills
- Demonstrates experience of working in administration role or office environment
- Significant previous experience of working in a customer / patient service role

**Desirable criteria**:

- Experience of supporting teams with daily issues arising
- Good knowledge of Microsoft packages
- Team work

**Experience**:
**Essential criteria**:

- Demonstrable experience of working in administration role or office environment
- Significant previous experience in working in a customer / patient service role

**Desirable criteria**:

- Previous experience of processing referrals
- Experience of using Healthroster
- Experience of setting up new processes/new systems for team
- Experience of taking minutes
- Previous database experience such as RIO/EMIS

**Our mission: ‘to put the patient first by delivering great care to every patient, every day.’**:
There’s never been a better time to join the Epsom and St Helier team. Our hospitals are facing a bright and busy future, and our staff have a proven track record in providing high quality, compassionate care for our patients.

Boasting incredible staff benefits and dedicated training schemes, working for us will not only take your career forward, but could help to transform the lives of our patients and vis



  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    **Band 4**: **Main area** - Administration - **Grade** - Band 4 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week - **Job ref** - 343-NN-6377566-A&C**Site** - Green Wrythe Lane Clinic (The Circle) - **Town** - Carshalton - **Salary** - £29,460 - £31,909 pro rata per annum inclusive (Outer) - **Salary period** - Yearly - **Closing** -...


  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    **Band 4**: **Main area** - Community Nursing Team Administration - **Grade** - Band 4 - **Contract** - Permanent - **Hours** - Job share - 18.5 hours per week (08:00- 16:00 Alternative Wednesdays and every Thursday and Friday) - **Job ref** - 343-5358305-FM-AM**Site** - Green Wrythe Lane - **Town** - Carshalton - **Salary** - £29,460 - £31,909 pa pro rata...

  • Administrator

    3 days ago


    Carshalton, United Kingdom Gifted Hands Nursery and Preschool Full time

    Our growing and innovative organisation is seeking an Administrator to join our dedicated team. You will be responsible for providing effective support to the Nursery Manager and Deputy, staff and parents/carers to maintain standards in administration, uphold and review our procedures, communicate pleasantly with customers and prospective customers and...


  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    **Band 3**: **Main area** - Patient Services Administrator - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week - **Job ref** - 343-6394611-FM-MT-AG**Site** - St Helier Hospital - **Town** - Carshalton - **Salary** - £27,129 - £28,649 pa incl Outer London HCAS - **Salary period** - Yearly - **Closing** - 02/07/2024...


  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    Job summary Work within the developing multi-professional At Home Service who provides rapid response assessment and intensive discharge support for people at home and within intermediate care bedded Working in collaboration with colleagues to deliver an efficient and cost effective administrative service for the team and across the service as a...


  • Carshalton, United Kingdom Kingston College Full time

    **Permanent, Part Time (0.5)** Carshalton College is seeking an Apprenticeship Administrator to provide administration support to the Head of College Administration, Head of School and staff in order to support the effective management and delivery of apprenticeships and it’s operationwithin the College. Working as part of a team, you will liaise with...


  • Carshalton, United Kingdom Carshalton College Full time

    ** Permanent, Part Time (0.7)** We are seeking an Apprenticeship Administrator at Carshalton College. Within the role, you will provide administration support to the Head of School and Apprenticeship staff to support the effective management and delivery of apprenticeships and its operation within the College. Working as part of a close-knit team, you...

  • Sales Administration

    4 weeks ago


    Carshalton, United Kingdom Innova Search Full time

    **The Company**: Our client supplies specialty ingredients into a number of Food and Drink Manufacturers not only in the UK but also worldwide. The business operates out of a state-of-the-art production facility. The site operates a customer centric, production focused,centre of excellence. The production facility is BRC Grade AA Certified and has the...


  • Carshalton, United Kingdom Engage Education Services Full time

    **School Estates Administrator Required for a SEN School in Sutton** **School Administrator required in Sutton** At Engage Education Services, we’ve specialised in recruiting education staff for over a decade. We’re currently looking for an enthusiastic School Estates Administrator to work full-time at a fantastic SEN school in Sutton. Our team has...

  • Administrator

    1 month ago


    Carshalton, United Kingdom The Wrythe Green Surgery Full time

    **Job description** Fixed Term contract Part-time Administrator Be part of the Administration team, you will provide a high quality customer service to the practice population working at all times in accordance with your job description and within your capabilities. **Work Hours Mon - Weds + Friday** **DAILY & WEEKLY** - Post: Open and distribute the...

  • Administrator

    2 weeks ago


    Carshalton, United Kingdom The Wrythe Green Surgery Full time

    **Job description** Fixed Term contract Part-time Administrator Be part of the Administration team, you will provide a high quality customer service to the practice population working at all times in accordance with your job description and within your capabilities. **Work Hours Mon - Weds + Friday** **DAILY & WEEKLY** - Post: Open and distribute the...


  • Carshalton, United Kingdom Carshalton College Full time

    Joining us as Inclusive Learning Administrator, you’ll provide administration support for the Head of School, School Management Team, and curriculum staff to support the effective management and delivery of the curriculum and its operation within a designated centre. You’ll work as part of a close-knit team and liaise with curriculum staff and...


  • Carshalton, United Kingdom The Diamond Centre for Disabled Riders Full time

    **Main Duties and Responsibilities**: - To arrange and attend Volunteer inductions. - Attend Volunteer working group meetings and minute the meetings. - Assist Volunteer working group with projects to improve volunteers experience at Diamond. - Develop and adapt a more streamlined system for volunteers’ bookings etc in liaise with Volunteer working...


  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    **Band 4**: **Main area** - Administrative and Clerical - **Grade** - Band 4 - **Contract** - Permanent - **Hours** - Part time - 22.5 hours per week (08:00-16:00 Wednesday to Friday) - **Job ref** - 343-NN- 6367004-A&C-Z**Site** - Children's Community Nursing Service, Queen Mary's Hospital for Children, St.Helier Hospital - **Town** - Carshalton -...


  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    The post-holder will assist the provision of the highest quality patient care through dedicated administrative and clerical support and continuous improvement. Based within a speciality paediatric team, the post holder will support all administrative and clerical issues relating to patient's pathway of care, tracking and supporting them from referral to...


  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    Epsom and St Helier NHS Trust Education and Workforce Development Team are looking for an experienced and highly motivated Education & Workforce Administration post to provide high-quality administrative support to the Education Team. The post holder will provide general administrative and CPD administrative support to Education and Workforce Development...


  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    Medical Staffing Administrator Band 3 The post holder will have an eye for detail and be able to calmly cope with short-notice escalation of cover for rota's. A flexible approach to work and support of the management team is also required. For further information please contact Julia Sinclair, Paediatric Service Manager ext 4597 or Yasmin Ashrafi Women's...


  • Carshalton, United Kingdom Direct Chauffeur Line Ltd Full time

    DCL Insurance is an independently owned business based in Carshalton, Surrey who specialises in Hire and Reward. We are currently recruiting and have a vacancy for an administrator in our Accounts department. Established in 1999, we were the first brokerage to solely specialise in providing chauffeur insurance and 24 years down the line we are proud to...


  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    The post-holder will assist the provision of the highest quality patient care through dedicated administrative and clerical support and continuous improvement. Based within a speciality paediatric team, the post holder will support all administrative and clerical issues relating to patient’s pathway of care, tracking and supporting them from referral to...


  • Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

    **Band 4**: **Main area** - Educational Workforce - **Grade** - Band 4 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week - **Job ref** - 343-5456700-FM-NP-A-Z**Site** - St Helier Hospital - **Town** - Carshalton - **Salary** - £29,460 - £31,909 pa incl Outer London HCAS - **Salary period** - Yearly - **Closing** - 07/08/2023 23:59-...