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Education & Workforce Team Co-ordinator
4 months ago
**Band 4**:
**Main area**
- Educational Workforce
- **Grade**
- Band 4
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 343-5456700-FM-NP-A-Z**Site**
- St Helier Hospital
- **Town**
- Carshalton
- **Salary**
- £29,460 - £31,909 pa incl Outer London HCAS
- **Salary period**
- Yearly
- **Closing**
- 07/08/2023 23:59- As an NHS Trust we strongly encourage and support vaccination uptake as this remains the best line of defence against COVID19._
At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values
**Job overview**:
Epsom and St Helier NHS Trust Education and Workforce Development Team are looking for an experienced and highly motivated Education & Workforce Administration post to provide high-quality administrative support to the Education Team.
The post holder will provide general administrative and CPD administrative support to Education and Workforce Development Team.
You will have excellent communication and interpersonal skill with the ability to work well under pressure and meet the challenges of working to deadline.
**Main duties of the job**:
Assist Education and Workforce team manager to set up dates for all the internal courses delivered by the Practice Educators for the HCAs/RNs in the Trust on a monthly basis
Liaising with the communication team to advertise the training dates on the Trust webpage VICTOR
Liaising with the Learning and Organisation team manager to input all the training dates to the online booking system for the staff to book places.
Liaising with the wards/departments to advertise the training dates
Coordinate each training day to ensure the smooth running of sessions
Supports the team in administrative and clerical work
To set up an electronic delegate list of all training days to allow monitoring/maintaining the attendance list
Send out an e-confirmation letter to all the delegates and the ward sisters prior to each training day
Monitor booking cancellations by re-allocating places that have been cancelled
Prior to each training day, co-ordinate with the Practice Educators to discuss the number of delegates and reschedule dates if the attendance is below the minimum required number
Escalate capacity issues ahead of time to facilitators and plan for additional sessions
**Working for our organisation**:
Epsom and St Helier University Hospitals NHS Trust provides a range of medical services to approximately 490,000 people living across southwest London and northeast Surrey. In addition, we provide more specialist services, in particular renal and neonatal intensive care, to a wider area, covering parts of Sussex and Hampshire.
We serve an area that is rich in diversity, with a mix of urban and rural areas, and differing levels of quality of life. We cover some of the most prosperous postcodes in the country, as well as some poorer areas. Together with our colleagues at NHS Surrey and NHS Sutton and Merton, we work to make sure that we deliver the best possible care to the communities we serve.
The Trust employs approximately 5,000 staff across its hospitals and is supported by over 500 volunteers.
**Detailed job description and main responsibilities**:
**Person specification**:
**Education**:
**Essential criteria**:
- Foundation Degree or Educated to degree level
- GCSE English and Maths at grade C or above or equivalent.
**Desirable criteria**:
- NVQ level 3 or Equivalent
**Experience**:
**Essential criteria**:
- Experience of managing own workload
- Experience of using a full range of IT/ data systems
- Experience with standard Microsoft Office software packages
- Proven administrative experience
- Communicating with staff at all levels
**Desirable criteria**:
- Experience of working in the NHS or a related organisation
- Experience in a Training/Education environment.
- Understanding CPD guidelines
**Skills**:
**Essential criteria**:
- Good interpersonal
- The ability to prioritise tasks effectively
- Report and minutes writing
**Desirable criteria**:
- Familiar with Information and/or Quality Management Systems
**Our mission: ‘to put the patient first by delivering great care to every patient, every day.’**:
There’s never been a better time to join the Epsom and St Helier team. Our hospitals are facing a bright and busy future, and our staff have a proven track record in providing high quality, compassionate care for our patients.
Boasting incredible staff benefits and dedicated training schemes, working for us will not only take your career forward, but could help to transform the lives of our patients and visitors.
We offer all employees some fantastic staff benefits, and are t
