Team Administrator

3 weeks ago


Sandwich, United Kingdom Tate Full time

**£13 - £17 per hour (dependant on experience)**

**Part time - 30 hours per week across 4 days**

**Temporary - 23 months**

**Office based in Sandwich area - hybrid working**

Tate are currently working with a large pharmaceutical company to recruit for an experienced Administrator to coordinate workflow and ensure completion of work within set deadlines. You would be responsible for ensuring the smooth and efficient operation of the Vaccines and Early Development Department through performing a variety of administrative tasks.

**Key Responsibilities**:

- Supporting the documentation, coordination, and filing of budgetary and financial issues required by the management team members (travel expense reports, processing invoices/purchase orders, vendor invoices, resolving invoice issues, contractor timesheets, etc.)
- Managing calendars (scheduling, accepting, declining & re-arranging conflicting appointments)
- Scheduling and coordinating offsite and in-house meetings including ensuring meeting rooms and equipment is reserved
- Preparing documents for internal/external meetings (agendas and other meeting materials, printing, scanning, and any related preparation), takes/issues meeting minutes
- Efficiently manage travel arrangements ensuring scheduling of transportation, hotel, car, etc.
- Completing expenses reports
- Working closely with other colleagues to coordinate workflow and completion of work within set deadlines
- Completing cross-site access requests including badge requests, visitor escort etc.

**Experience**
- Ability to handle multiple tasks with frequent tight deadlines, while also working well in team environments
- Excellent attention to detail, along with solid verbal, written, and numerical skills
- Ability to work with accuracy and precision
- Independent, proactive, and self-motivated with strong organisational skills
- Ability to work under pressure, manage priorities, and be productive when working independently with mínimal supervision

Tate is acting as an Employment Business in relation to this vacancy.


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