Purchasing Assistant

5 months ago

Dewsbury, United Kingdom UK Greetings Full time

Could you be our new Purchasing Assistant?
- The main objective of this role is to aid the Buyer in procuring finished goods from a global supplier network, providing crucial support to the buying team. The primary emphasis of this role lies in facilitating the procurement and purchasing processes, actively contributing to cost reduction initiatives, managing administrative duties, and upholding the overall efficiency of the supply chain.
- You will play a pivotal role in guaranteeing the timely and cost -efficient purchase of products and services, all the while upholding stringent quality and compliance standards.
- **Who are we looking for?**

We are looking for someone with a keen eye for detail and a proactive “can-do” attitude. As this is a support function for the Strategic Buyer role, you should possess excellent communication skills and demonstrate a high level of organization.
- **Key activities & responsibilities include**:
Supplier Relationship Management- Build and maintain positive relationships with suppliers, with the ability to address any issues or concerns
- Interact with suppliers and vendors to request quotes, negotiate terms and gather information about products or services
- Create and manage purchase orders ensuring accuracy and compliance within company policies of budgetary constraints
- Assist in evaluating potential suppliers based on factors such as price, quality, reliability and delivery lead times
- Ensure all purchasing activity adheres to relevant laws, regulations and company policies

Compliance, Sampling and Costing- Analyse supplier quotes to identify that the most competitive costs are delivered to secure business in line with business/customer expectations
- Ethical, sustainability, quality and delivery requirements are in line with customers’ requirements
- Product set up, post confirmed selection on internal business systems and issuance of master line listings
- Verify and process invoices from supplier’s reconciling them to purchase orders and RFQ quotes
- Maintain accurate records of purchase orders, supplier agreements and other related documents to customer tenders
- End to end co-ordination of the product sampling process including on time receipt to business-critical dates, checks including match to artpack and customer tender strategies, document and issue regular KPI reports

A background in purchasing/procurement is desirable, however, training and continuous development will be provided to encompass all essential aspects of general purchasing tasks.
- This role operates in a hybrid working pattern of office-based days and working from home. Head Office is based in Dewsbury, West Yorkshire. There is a requirement for you to be in the office a minimum of 2 days.-
**Who we are**
- We believe in making the world a more thoughtful and caring place by helping every person celebrate and create meaningful connections with our greeting cards and gift dressings - created for life’s big events, special occasions and those “saw-this-and-thought-of-you” moments of life. Along with our sister Company John Sands, we’re part of the American Greetings Corporation, one of the largest privately owned greeting card publishers in the world.
- We are the largest direct to retail publisher of greeting cards in the UK - so you’ll find our amazing products just about everywhere
- Here at UK Greetings we take pride in being an inclusive and diverse employer - we are dedicated and committed to building a culture where difference is valued and everyone is able to fulfil their potential at work regardless of their background.
- Among the great benefits of working at UK Greetings are:
- Hybrid Working, work from home or at our Dewsbury headquarters
- Employee Benefits Platform
- Employee Referral Scheme
- Free onsite parking at Head Office sites
- Colleague Discount Shop
- Auto-Enrollment Pension Scheme
- Leadership development opportunities, Levels 3, 5 and 7
- Online Doctor and Employee Assistance Programme (EAP)
- Employee Recognition scheme

So, if you feel like the role ticks all of the right boxes and you would love to be part of a talented team, you’re in the right place

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