Medical Secretary

2 weeks ago


SuttonInAshfield, United Kingdom King's Medical Centre Full time

King's Medical Centre is a busy GP practice based in the centre of Sutton-in-Ashfield. With over 9,000 registered patients, we are a busy team who work closely together to ensure we deliver an excellent service to our patients.

We have created a new role of Secretary / IT Administrator to work alongside our current Secretary, Practice Manager and administrative team.
- Modern, purpose built building over two floors
- Friendly, dedicated, supportive staff including clinical team made up of GPs, pharmacists, first contact physiotherapists, advanced nurse practitioners, mental health worker and a skilled nursing team, along with administrative support from management team, secretary, prescription clerk and administrative staff
- Annual leave 28 days including bank holidays
- NHS Pension

**Job summary**

To be responsible for the undertaking a wide range of secretarial and administrative duties and the day-to-day functionality of the organisation’s IT systems, undertaking a wide range of IT systems management duties in support of the multidisciplinary team.

Duties can include but are not limited to, processing of patient referrals in a timely manner, liaising with multidisciplinary team members and external agenies such as secondary care, leading the running of patient searches and requested reporting data, administration of databases, user accounts, housekeeping, and general queries. In addition, the post holder will be required to provide support to the team, ensure all issues are resolved or escalated in a timely manner and provide local training as necessary whilst ensuring all issues are resolved or escalated in a timely manner.

**Primary key responsibilities**

The following are the core responsibilities of the IT Systems Lead. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

- Typing letters, reports and associated documentation as required
- Liaising with external agencies such as hospitals and community referrals, ensuring all enquires in an effective manner
- Inputting data into the patient’s healthcare records as necessary
- Processing referrals using the electronic referral system (ERS)
- The provision of a local support service to all staff, resolving issues with IT systems and equipment
- Provide IT training to all staff as required, ensuring the effective use of all systems
- Deliver the IT related elements of the staff induction programme
- Build, generate and carry out searches as required by the organisation team to enable reports to be produced and action plans devised
- Support the team in the effective use of searches, audits and recalls
- Support the team in the use of the clinical systems
- Act as a liaison between the organisation and external agencies, for the timely management of all faults
- Configure searches and interpret data for audit purposes
- Supporting the practice manager in the writing of all IT related policies and protocols and user guides
- Provide cover to administration staff where necessary i.e. scanning, prescriptions and insurance reports

**Secondary responsibilities**

In addition to the primary responsibilities, the IT Systems Lead may be requested to:

- Partake in audit as directed by the audit lead
- Liaise with the CCG and other external stakeholders in relation to IT matters
- Produce meeting agendas and record the minutes of meetings

SystmOne and GP practice experience essential

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 25-37.5 per week

**Salary**: £15,600.00-£23,400.00 per year

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- SUTTON-IN-ASHFIELD: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Medical Secretarial: 1 year (preferred)

Work Location: One location

Application deadline: 31/01/2023
Reference ID: KMC01


  • Pathway Coordinator

    2 days ago


    Sutton-In-Ashfield, United Kingdom University Hospitals of Derby and Burton NHS Foundation Trust Full time

    The Cancer Business Unit is looking to appoint an enthusiastic, organised and flexible individual to work within the Lymphoedema Teams at the Kings Mill Hospital in Mansfield. You will be part of an administration team providing an efficient and professional Medical Secretarial Service, within a growing department of Doctors, Lead Specialists and...

  • Medical Secretary

    1 day ago


    Sutton Coldfield, United Kingdom THE HAWTHORNS SURGERY Full time

    Looking to recruit a confident and enthusiastic experienced Medical Secretary with audio typing into the Team at a friendly but extremely busy GP Practice to provide secretarial support to the GPs. Previous NHS GP Practice experience essential. Previous applicants need not apply. Mon - Fri, 5 days a week, mornings and afternoons. **Job Types**:...


  • Sutton-In-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to become part of a small team of administrative staff working in Acute Medicine. The role is part time and will be 26 hours over a minimum of 3 days. Working as part of a small team you will support the provision of a comprehensive, high quality secretarial and administrative service in general to the Acute Medical...


  • Sutton-In-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to become part of a small team of administrative staff working in Acute Medicine. Working as part of a small team you will support the provision of a comprehensive, high quality secretarial and administrative service in general to the Acute Medical team. **Duties will primarily include**: Preparing a wide range of routine...


  • Sutton-In-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to become part of a small team of administrative staff working in Acute Medicine. The role is part time and will be 26 hours over a minimum of 3 days. Working as part of a small team you will support the provision of a comprehensive, high quality secretarial and administrative service in general to the Acute Medical...


  • Sutton Coldfield, United Kingdom Sutton Coldfield Group Practice (SCGP) - NHS Full time

    **SCGP mission statement and values**: **PASSIONATE ABOUT HEALTH - COMPASSIONATE WITH PEOPLE** **Our vision is to be a bold and innovative general practice which is integrated in the community and delivers quality care in partnership with our patients.** **All members of the SCGP team are dedicated to providing a quality service in order to achieve safe...

  • Medical Pa

    1 day ago


    Sutton, United Kingdom The Royal Marsden NHS Foundation Trust Full time

    Medical PA role available in the Haematology Oncology department, to help support the clinical team. The post holder will be responsible for the provision of an efficient secretarial service to a Consultant team within the Clinical Unit. He/she will liaise with all colleagues within the multidisciplinary team, and with internal departments and external...


  • Sutton Coldfield, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: This is an exciting time to join Dermatology at Good Hope Hospital. We are at the forefront of using Teledermatology to initially assess any possible skin cancers via AI using photographs. You will be involved in typing various letters to do with this process as we help to develop it. Good Hope Hospital has very good transport links by bus...


  • Sutton, United Kingdom Office Angels Full time

    **Temp to Perm Medical PA / Secretary** **Sutton** **£15 - £18 p/h (£35,000 per annum perm salary)** **Required: Mon - Friday 09:00AM - 5:30PM** **Start date: ASAP - (You must be immediately available or on 1 weeks notice)** **Overview**: An opportunity to join a well-established Healthcare company based in Sutton. The main focus of this role is to...


  • Sutton Coldfield, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Band 3 Medical Secretary - 37.5 hours (Full time) This role involves working closely with clinical teams to provide safe, caring and effective management of patients. As the first point of contact for people engaging with the clinical service you will need excellent communication skills, flexibility and the ability to respond to changing service demands at...


  • Sutton Coldfield, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: It is an exciting time to work in Dermatology - we are forerunners of using "teledermatology" for suspected cancer referrals and are constantly developing and improving this service. The Dermatology department based at Good Hope Hospital is looking for a medical secretary to work 22.5 hours a week. The hours could be spread over three full...


  • Sutton-In-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    You have a unique opportunity to be part of a passionate, professional and dedicated team who are focused on creating a positive journey for all patients that are seen within our service. The work is fast-paced and challenging but very rewarding. Your experienced colleagues will provide you with a robust training programme that will help you build the...

  • Medical Pa

    1 day ago


    Sutton, United Kingdom The Royal Marsden NHS Foundation Trust Full time

    We have an exciting opportunity for a Medical PA to join the Administration Team of the Cancer Genetics Unit at the Royal Marsden in Sutton, supporting private practice. This is a leading unit and you would be working with international leaders in the field. You would be working flexibly as part of our small, friendly team, you will need to be able to...


  • Sutton-In-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    A post has arisen for the role of Patient Pathway Co-ordinator within the Geriatrics Department at Kings Mill Hospital. We are looking for an enthusiastic and motivated team player with empathy, compassion, an excellent communicator & good problem solving skills. You will require high levels of tact and diplomacy with the ability to prioritise your own...


  • Sutton-In-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    A new post has arisen for the role of Patient Pathway Co-ordinator within the Gastroenterology Department at Kings Mill Hospital. We are looking for an enthusiastic and motivated team player with empathy, compassion, excellent communicator & good problem-solving skill. You will require high levels of tact and diplomacy with the ability to prioritise your...

  • Consultant Cardiologist

    Found in: Talent UK C2 - 1 week ago


    Sutton-in-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    Job summary The Cardiology department at Sherwood Forest Hospitals NHS Foundation Trust aims to offer a high quality responsive service to both patients and General Practitioners for the diagnosis and treatment of suspected cardiovascular conditions. Our objective is to undertake locally all investigations and treatments that can reasonably be...

  • Patient Pathway Co-ordinator

    Found in: Talent UK C2 - 2 weeks ago


    Sutton-in-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    Job summary We have an exciting opportunity for a Patient Pathway Co-ordinator to join our passionate, professional and dedicated team that is focused on creating a positive journey for all patients seen within our service. The work is fast-paced and challenging but very rewarding. Your experienced colleagues will provide you with support that will...

  • Patient Pathway Coordinator

    Found in: Talent UK C2 - 2 weeks ago


    Sutton-in-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    Job summary You have a unique opportunity to be part of a passionate, professional, and dedicated team that is focused on creating a positive journey for all patients seen within our service. The work is fast-paced and challenging but very rewarding. Your experienced colleagues will provide you with a robust training program that will help you build...

  • Patient Pathway Co-ordinator

    Found in: Talent UK C2 - 7 days ago


    Sutton-in-Ashfield, United Kingdom Sherwood Forest Hospitals NHS Foundation Trust Full time

    Job summary You have a unique opportunity to be part of a passionate, professional, and dedicated team that is focused on creating a positive journey for all patients seen within our service. The work is fast-paced and challenging but very rewarding. Your experienced colleagues will provide you with a robust training program that will help you build...

  • PGME Administrator

    Found in: Talent UK C2 - 2 weeks ago


    Sutton, United Kingdom The Royal Marsden NHS Foundation Trust Full time

    Job summary The role of PGME Administrator is key to the efficient management of Medical Education at The Royal Marsden. The role involves providing a confidential, comprehensive administrative service supporting the Director of Medical Education and the PGME and Mandatory Training Manager to facilitate excellent training and development opportunities...