Meetings and Events Project Co-ordinator

5 months ago

AshbyDeLaZouch, United Kingdom Inizio Engage Full time

**A bit about the role**:
Reporting into the Account Manager, you will work for one or more of our main pharmaceutical clients, organising and co-ordinating the logistics of attendee registration, travel, transfers and accommodation to provide a first-class delegate experience within an event delivery team.

This role is based in Ashby-de-la-Zouch with hybrid working and includes national and international travel.

By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.

We offer a comprehensive benefits package to you including volunteer days, 29 days holiday with an option to buy / sell annual leave, company pension, life insurance and many other benefits.

**What will you be doing**:
Delegate and Database Management:

- Set-up and administer event websites including collation and inputting of delegate details
- Invitation and attendee management process including meeting registration, air travel, housing and ground transportation
- Attendee requests and communications
- Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme
- Produce signage, badges, on-site manuals and other documentation
- Order currency, uniforms, mobile phones, laptops and other on-site equipment
- On-site attendance at events
- Help with selection of venues and production of event proposals

Client Liaison and Development:

- Setting-up and maintenance of client files from confirmation of event to completion and evaluation
- Manage client communications and associated timelines
- Foster the development of your client account by managing delegate relationships through operational delivery

Financial Management:

- Deliver financial aspects of events following company processes
- Help with identification and documentation of cost avoidance / saving measures
- Comply with company and client invoicing processes
- Help with scope management and preparation of budgets and final reconciliations within agreed timelines

**What do you need to have**:

- Team motivator and and professional team member who works well in a team and independently
- A focus on accuracy, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets)
- With enthusiasm in abundance, you will be organised and and have exacting standards
- The flexibility to travel overseas

**A bit about us.**:
Ashfield Event Experiences (AEE) is an award-winning global events agency, specialising in healthcare that creates and delivers engaging experiences that inspire lasting change. We are one of the largest global events agencies with teams dedicated to the healthcare industry with offices in the UK and US. We deliver more than 2,500 events each year in over 50 countries, across live, virtual and hybrid.

Inizio Engage XD (formerly known as The Creative Engagement Group) is an unusually shaped communications group that creates experiences that inspire lasting change. Our family of brands is made up of: Ashfield Event Experiences; Axiom; Cormis; Forty1; LogicEarth and WRG.

Inizio Engage is a strategic, commercial and creative engagement partner that specialises in healthcare. Our passionate, global workforce augments local expertise and diverse mix of skills with data, science and technology to provide custom engagement solutions that help clients reimagine how they engage with their patients, payers, people and providers to improve treatment outcomes.

  • Meetings and Events Co-ordinator

    5 months ago

    Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full time

    Job Title**:Meetings and Events Co-Ordinator (Project Executive)** Brand: Ashfield Event Experiences Location: UK: Ashby-de-la-Zouch Reporting to: Account Manager Direct report(s): None - A bit about the role_ You will work for one or more of our pharmaceutical clients, organising and co-ordinating the logistics of registration, travel, transfers and...

  • Meetings and Events Project Co-ordinator

    2 weeks ago

    Ashby-de-la-Zouch, United Kingdom Inizio Engage XD Full time

    Job Title: Project ExecutiveBrand: EmotaLocation: UK: Ashby-de-la-ZouchReporting to: Senior Project ManagerDirect report(s): None A bit about the role …You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience.This role, which includes...

  • Meetings and Events Project Co-ordinator

    5 months ago

    Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full time

    **A bit about the role**: You will work for one or more of our key pharmaceutical clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to ensure a flawless delegate experience. This role, which includes national and international travel, will support the Project Manager and designated team in the effective...

  • Meetings and Events Co-ordinator

    5 months ago

    Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full time

    Brand: Ashfield Event Experiences Location UK: Ashby-de-la-Zouch / Hybrid with 2 days a week in office Reporting to: Account Manager Direct report(s): None **A bit about the role ** You will work for one or more of our pharmaceutical clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to ensure a...

  • Project Executive

    5 months ago

    Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full time

    Brand: Ashfield Event Experiences Location UK: Ashby-de-la-Zouch Reporting to: Account Manager Direct report(s): None **A bit about the role ** You will work for one or more of our pharmaceutical clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to ensure a delegate experience. This role, which...

  • Meetings & Events Project Manager

    3 weeks ago

    Ashby-de-la-Zouch, United Kingdom Inizio Engage XD Full time

    Job Title: Project ManagerBrand: EmotaLocation: UK: Ashby-de-la-Zouch, London, Manchester, or Hybrid UKReporting to: Project DirectorDirect report(s): None A bit about the role …Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable,...

  • Meetings and Events Project Director

    2 weeks ago

    Ashby-de-la-Zouch, United Kingdom Inizio Engage XD Full time

    Job Title: Project DirectorBrand: EmotaLocation: Ashby-de-la-Zouch or London or Manchester (hybrid)Reporting to: Director of Meetings and EventsDirect reports: Project Managers and Senior Project Managers A bit about the role …As a dynamic and strategic-minded Project Director specialising in Meetings and Events, you will help build excellence in delivery...

  • Project Manager

    5 days ago

    Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

    About Inizio Engage XDInizio Engage XD is a leading company providing exceptional event management services to its clients. We are seeking a highly skilled and experienced Project Manager to lead our meetings and events team.Key Responsibilities:• Manage global meetings, events, and congress participation for pharmaceutical clients.• Ensure each event is...

  • Meetings and Events Senior Project Manager

    2 weeks ago

    Ashby-de-la-Zouch, United Kingdom Inizio Engage XD Full time

    Job Title: Senior Project ManagerBrand: EmotaLocation: Ashby-de-la-Zouch, or London or Manchester (hybrid)Reporting to: Project DirectorDirect reports: Project Executives and Senior Project Executives A bit about the role…As an experienced Senior Project Manager specialising in Meetings and Events, you will play an important role in the planning of global...

  • Senior Project Manager

    3 weeks ago

    Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

    Job Title: Senior Project Manager (Meetings and Events)Brand: Inizio Engage XDLocation: HybridReporting to: Project DirectorDirect reports: Project Executives and Senior Project ExecutivesA bit about the role ...As an experienced Senior Project Manager specialising in Meetings and Events, you will play a key role in the planning of global projects for our...

  • Senior Project Manager

    3 weeks ago

    Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

    Job Title: Senior Project Manager (Meetings and Events)Company: Inizio Engage XDLocation: FlexibleReporting to: Project DirectorDirect reports: Project Executives and Senior Project ExecutivesA bit about the role ...As an experienced Senior Project Manager specialising in Meetings and Events, you will play a key role in the planning and delivery of global...

  • Senior Project Manager

    3 weeks ago

    Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

    Job Title: Senior Project Manager (Meetings and Events)Company: Inizio Engage XDLocation: FlexibleReporting to: Project DirectorDirect reports: Project Executives and Senior Project ExecutivesA bit about the role ...As an experienced Senior Project Manager specialising in Meetings and Events, you will play a key role in the planning and delivery of global...

  • Global Meetings and Events Project Coordinator

    3 weeks ago

    Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

    Job Title: Project ManagerBrand: Inizio Engage XDLocation: Remote or HybridReporting to: Project DirectorDirect report(s): NoneA bit about the role ...As a Project Manager for Global Meetings and Events, you will be responsible for managing global meetings, events, and congress participation for our pharmaceutical clients. You will ensure each event is...

  • Senior Project Manager

    2 weeks ago

    Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

    Job Title: Senior Project Manager (12 month fixed term contract)Brand: Inizio Engage XDLocation: Flexible, remote and hybrid options availableReporting to: Project DirectorDirect reports: Project Executives and Senior Project ExecutivesA bit about the role ...As a highly experienced Senior Project Manager specialising in Meetings and Events, you will play a...

  • Global Meetings and Events Project Manager

    3 weeks ago

    Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

    Job Title: Project ManagerBrand: Inizio Engage XDLocation: UK or HybridReporting to: Project DirectorDirect report(s): NoneA bit about the role ...As a Project Manager for Global Meetings and Events, you will be responsible for managing global meetings, events, and congress participation for our pharmaceutical clients. Your primary goal will be to ensure...

  • Global Meetings and Events Project Manager

    3 weeks ago

    Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

    Job Title: Project ManagerBrand: Inizio Engage XDLocation: UK or HybridReporting to: Project DirectorDirect report(s): NoneA bit about the role ...As a Project Manager for Inizio Engage XD, you will oversee the planning and execution of global meetings and events for our pharmaceutical clients. Your primary focus will be on ensuring each event is profitable,...

  • Global Meetings and Events Project Manager

    3 weeks ago

    Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

    Job Title: Project ManagerBrand: Inizio Engage XDLocation: UK or HybridReporting to: Project DirectorDirect report(s): NoneA bit about the role ...As a Project Manager for international events, you will be responsible for managing global meetings, events, and congress participation for our pharmaceutical clients. Your primary goal will be to ensure each...

  • Meetings and Events Project Support Executive

    5 months ago

    Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full time

    Job Title: Project Support Executive Brand: Ashfield Event Experiences Location: UK: Ashby-de-la-Zouch Reporting to: Account Manager Direct reports: None A bit about the role You will work for one or more of our pharmaceutical clients, managing the financial aspect of the delegate experience and the technology that goes into running a successful event...

  • Meetings & Events Project Support Executive

    3 weeks ago

    Ashby-de-la-Zouch, United Kingdom Inizio Engage XD Full time

    Job Title: Project Support ExecutiveBrand: EmotaLocation: UK: Ashby-de-la-Zouch or hybridReporting to: Project DirectorDirect report(s): None A bit about the role …You will work for one or more of our pharmaceutical clients, managing the financial aspect of the delegate experience and the technology that goes into running a successful event registration...

  • Meetings and Events Senior Project Manager

    3 weeks ago

    Ashby-de-la-Zouch, United Kingdom Inizio Engage XD Full time

    Job Title: Senior Project Manager (12 month fixed term contract)Brand: EmotaLocation: Ashby-de-la-Zouch or London or Manchester, hybridReporting to: Project DirectorDirect reports: Project Executives and Senior Project ExecutivesA bit about the role …As an experienced Senior Project Manager specialising in Meetings and Events, you will play an important...